These templates offer various professional ways for employees to request a change in their annual leave dates due to personal emergencies, family commitments, unexpected work obligations, travel restrictions, health concerns, childcare arrangements, unexpected project deadlines, or changes in financial circumstances. Each template expresses appreciation for understanding and flexibility from the manager while assuring a commitment to fulfill responsibilities and ensure a smooth transition before and after the leave period.
Template 1: Personal Emergency
Subject: Request for Change of Annual Leave Dates
Dear [Manager’s Name],
I hope this message finds you well. Due to an unexpected personal emergency, I need to request a change in my annual leave dates. My original leave dates were scheduled from [Original Start Date] to [Original End Date]. However, I kindly request to change these dates to [New Start Date] to [New End Date].
I apologize for any inconvenience this may cause and assure you that I will do my best to ensure a smooth transition. Thank you for your understanding and consideration.
Sincerely,
[Your Name]
Template 2: Family Commitments
Subject: Change of Annual Leave Dates Request
Dear [Manager’s Name],
I hope this email finds you in good health. I am writing to request a change in my annual leave dates due to unforeseen family commitments. My original leave was planned from [Original Start Date] to [Original End Date]. However, I would like to request a change to [New Start Date] to [New End Date].
I understand the importance of planning ahead and apologize for any inconvenience caused by this change. I assure you that I will make every effort to ensure a smooth transition.
Thank you for your understanding.
Warm regards,
[Your Name]
Template 3: Work Obligations
Subject: Request for Modification of Annual Leave Dates
Dear [Manager’s Name],
I hope this message finds you well. I am reaching out to request a change in my annual leave dates due to unexpected work obligations that have arisen. My original leave was scheduled from [Original Start Date] to [Original End Date]. However, I kindly request to change these dates to [New Start Date] to [New End Date].
I understand the importance of maintaining workflow continuity and assure you that I will work diligently to fulfill my responsibilities before and after my leave. Thank you for your understanding and flexibility.
Best regards,
[Your Name]
Template 4: Travel Restrictions
Subject: Change of Annual Leave Dates Request
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request a change in my annual leave dates due to recent travel restrictions that have affected my plans. My original leave was planned from [Original Start Date] to [Original End Date]. However, I would like to request a change to [New Start Date] to [New End Date].
I apologize for any inconvenience this may cause and appreciate your understanding in this matter. Rest assured, I remain committed to fulfilling my responsibilities both before and after my leave.
Thank you for your consideration.
Warm regards,
[Your Name]
Template 5: Health Concerns
Subject: Request for Change of Annual Leave Dates
Dear [Manager’s Name],
I hope you’re doing well. I’m reaching out to request a modification to my annual leave dates due to unexpected health concerns. My original leave dates were scheduled from [Original Start Date] to [Original End Date]. However, I would like to request a change to [New Start Date] to [New End Date].
I apologize for any inconvenience this may cause and assure you that I will provide all necessary documentation as required. Thank you for your understanding and support during this time.
Best regards,
[Your Name]
Template 6: Childcare Arrangements
Subject: Change of Annual Leave Dates Request
Dear [Manager’s Name],
I trust this email finds you well. I am writing to request a change in my annual leave dates due to unexpected changes in childcare arrangements. My original leave was planned from [Original Start Date] to [Original End Date]. However, I would like to request a change to [New Start Date] to [New End Date].
I understand the importance of proper planning and apologize for any inconvenience this may cause. I assure you that I remain fully committed to my responsibilities and will ensure a smooth transition before and after my leave.
Thank you for your understanding and cooperation.
Warm regards,
[Your Name]
Template 7: Unexpected Project Deadline
Subject: Request for Change of Annual Leave Dates
Dear [Manager’s Name],
I hope this email finds you well. I’m reaching out to request a modification to my annual leave dates due to an unexpected project deadline that requires my attention. My original leave dates were scheduled from [Original Start Date] to [Original End Date]. However, I kindly request to change these dates to [New Start Date] to [New End Date].
I apologize for any inconvenience this may cause and assure you that I will make every effort to ensure the project progresses smoothly before and after my leave. Thank you for your understanding and flexibility in this matter.
Best regards,
[Your Name]
Template 8: Change in Financial Circumstances
Subject: Change of Annual Leave Dates Request
Dear [Manager’s Name],
I trust this email finds you well. I’m writing to request a change in my annual leave dates due to a change in my financial circumstances. My original leave was planned from [Original Start Date] to [Original End Date]. However, I would like to request a change to [New Start Date] to [New End Date].
I apologize for any inconvenience this may cause and appreciate your understanding during this time. Rest assured, I remain fully committed to my responsibilities and will ensure a smooth transition before and after my leave.
Thank you for your consideration.
Warm regards,
[Your Name]
Feel free to adapt these templates to fit your specific situation.
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