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Relieving Letter

Sample Relieving Letter for Employees Contract

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The employee contract-based relieving letter is a succinct and formal document confirming the termination of an employee’s contractual engagement. This letter outlines key details such as the effective date of relief, the fulfilment of contractual obligations, and any pertinent post-employment considerations. It serves as an essential record in concluding the professional association between the employer and the departing employee.

Here are five sample relieving letters for employees on a contract basis, each with a paragraph summary:

Format 1:

Standard Relieving Letter

[Your Company Name]

[Your Company Address]

 [Date]

[Employee Name] [Employee Address]

Dear [Employee Name],

Subject: Relieving Letter

We hereby acknowledge the receipt of your resignation letter dated [Resignation Date], and after serving the notice period, you are relieved from your duties at [Your Company Name] with effect from [Last Working Day].

We appreciate your contributions during your tenure with us and wish you the very best in your future endeavors.

Sincerely, [Your Name] [Your Designation] [Your Company Name]

Summary: This format is a standard and straightforward relieving letter acknowledging the employee’s resignation, specifying the last working day, and expressing appreciation for their contributions.

Format 2: Gratitude and Best Wishes

[Date]

[Employee Name]

[Employee Address]

Dear [Employee Name],

Subject: Relieving Letter

This letter is to formally acknowledge your resignation from [Your Company Name] effective [Last Working Day]. We want to express our sincere gratitude for your hard work and dedication during your time here. Your contributions have been invaluable.

As you move forward, we wish you success and fulfillment in all your future endeavors.

Best regards, [Your Name] [Your Designation] [Your Company Name]

Summary: This format combines the formalities of a relieving letter with a more personal touch, expressing gratitude for the employee’s contributions and offering best wishes for the future.

Format 3: Transition Assistance Offer

[Date]

[Employee Name] [Employee Address]

Dear [Employee Name],

Subject: Relieving Letter

We have received your resignation letter dated [Resignation Date], and after completing the notice period, your association with [Your Company Name] concludes on [Last Working Day].

We appreciate your dedication and hard work. If you require any assistance during this transition period or beyond, please feel free to reach out.

Wishing you success in your future endeavors.

Regards, [Your Name] [Your Designation] [Your Contact Information]

Summary: This format emphasizes the company’s willingness to assist the departing employee during the transition and beyond, fostering a supportive atmosphere.

Format 4: Concise and Professional

[Date]

[Employee Name]

 [Employee Address]

Dear [Employee Name],

Subject: Relieving Letter

This is to acknowledge the receipt of your resignation letter dated [Resignation Date]. After serving the notice period, you are relieved from your responsibilities at [Your Company Name] effective [Last Working Day].

We appreciate your contributions and wish you success in your future endeavors.

Best regards, [Your Name] [Your Designation] [Your Company Name]

Summary: This format is concise and maintains a professional tone while confirming the employee’s release from duties and extending best wishes for the future.

Format 5: Detailed Acknowledgment

[Date]

[Employee Name]

 [Employee Address]

Dear [Employee Name],

Subject: Relieving Letter

We have received your resignation letter dated [Resignation Date]. After completing the stipulated notice period, your association with [Your Company Name] concludes on [Last Working Day].

During your tenure, you have exhibited commendable dedication and professionalism. Your contributions to [specific projects or areas] have been integral to our success.

As you embark on the next phase of your career, we want to express our gratitude for your hard work and commitment. Your departure leaves a void, and we are confident that you will excel in all your future endeavours.

Please ensure the return of any company property and settle outstanding dues before your departure.

If you need any references or assistance in the future, feel free to contact us.

We wish you continued success and happiness in your career.

Sincerely,

 [Your Name]

[Your Designation]

 [Your Company Name]

Summary: This format provides a more detailed acknowledgement of the employee’s contributions, expresses gratitude, and offers support for future references or assistance, while also mentioning practical details like returning company property and settling dues.

Experience Letters, Relieving Letter

Sample Experience Certificate with Relieving letter

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Provided sample experience certificates and relieving letters covering five different professions, including Software Developer, Marketing Manager, Registered Nurse, Financial Analyst, and Human Resources Manager. Each document includes a brief overview of the employee’s contributions and skills during their tenure, expressing gratitude for their service and extending best wishes for their future endeavors. These templates can be adapted and customized based on specific details to suit the needs of individual employees and companies.

Below are sample experience certificates and relieving letters for five different professions along with a brief summary paragraph for each.

Experience Certificate with Relieving Letter Sample

1. Software Developer Experience Certificate

[Your Company Letterhead]

This is to certify that [Employee Name] has worked as a Software Developer at [Your Company Name] from [Joining Date] to [Last Working Date]. During this period, [he/she] has demonstrated exceptional programming skills, contributed significantly to various projects, and consistently met deadlines. [Employee Name] has been an invaluable asset to our team, and we wish [him/her] continued success in [his/her] future endeavors.

Relieving Letter:

[Your Company Letterhead]

This is to acknowledge the acceptance of the resignation submitted by [Employee Name]. As of [Last Working Date], [he/she] is relieved from all duties and responsibilities at [Your Company Name]. We express our gratitude for [his/her] dedicated service and wish [him/her] success in [his/her] future career.

Experience Certificate for Marketing Manager

 To Whom May It Concern

This is to certify that [Employee Name] has served as a Marketing Manager at [Your Company Name] from [Joining Date] to [Last Working Date]. [He/She] has shown exemplary leadership skills, successfully executed marketing campaigns, and significantly contributed to the growth of our brand. [Employee Name] is an asset to any marketing team and has our best wishes for a prosperous future.

Relieving Letter:

[Your Company Letterhead]

We hereby accept the resignation of [Employee Name] from the position of Marketing Manager at [Your Company Name]. [His/Her] last working day was [Last Working Date]. [He/She] is relieved from all duties and responsibilities from this date. We appreciate [his/her] dedication and hard work and wish [him/her] the very best in [his/her] future endeavors.

3. Registered Nurse Experience Certificate

[Your Hospital/Clinic Letterhead]

This is to certify that [Employee Name] worked as a Registered Nurse at [Hospital/Clinic Name] from [Joining Date] to [Last Working Date]. [He/She] exhibited exceptional clinical skills, compassion, and dedication to patient care. [Employee Name] has been a valuable member of our healthcare team, and we extend our best wishes for [his/her] continued success in the nursing profession.

Relieving Letter:

[Your Hospital/Clinic Letterhead]

We accept the resignation of [Employee Name] from the position of Registered Nurse at [Hospital/Clinic Name]. [His/Her] last working day was [Last Working Date]. [He/She] is relieved from all duties with effect from this date. We appreciate [his/her] service and commitment to patient care and wish [him/her] the very best in [his/her] future career.

4. Financial Analyst Experience Certificate

To Whom May It Concern

This is to certify that [Employee Name] served as a Financial Analyst at [Your Company Name] from [Joining Date] to [Last Working Date]. [He/She] demonstrated exceptional analytical skills, attention to detail, and contributed significantly to financial planning and reporting. [Employee Name] has been a valuable member of our finance team, and we extend our best wishes for [his/her] continued success in the field of finance.

Relieving Letter:

[Your Company Letterhead]

We acknowledge the resignation of [Employee Name] from the position of Financial Analyst at [Your Company Name]. [His/Her] last working day was [Last Working Date]. [He/She] is relieved from all duties and responsibilities from this date. We appreciate [his/her] contributions to our financial team and wish [him/her] success in [his/her] future endeavors.

5. Experience Letter for Human Resources Manager

[To Whom May It Concern]

This is to certify that [Employee Name] has worked as a Human Resources Manager at [Your Company Name] from [Joining Date] to [Last Working Date]. [He/She] has demonstrated excellent HR management skills, successfully handled recruitment, employee relations, and contributed to the overall organizational development. [Employee Name] has been an integral part of our HR team, and we wish [him/her] continued success in [his/her] future HR endeavors.

Relieving Letter:

We accept the resignation of [Employee Name] from the position of Human Resources Manager at [Your Company Name]. [His/Her] last working day was [Last Working Date]. [He/She] is relieved from all HR-related duties and responsibilities from this date. We appreciate [his/her] contributions to our HR function and wish [him/her] success in [his/her] future career in human resources.

These sample letters can be customized as per the specific details of the employee and company.

Relieving Letter

Sample Relieving Letter for Contract Employees

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A relieving letter is a formal document issued by an employer to an employee confirming the acceptance of their resignation and specifying their last working day. It typically includes details such as the employee’s position, the company’s acknowledgement of their contributions, and well-wishes for their future endeavours. The letter often outlines the need to return company property and complete any pending formalities. Various formats exist, ranging from standard and formal to personalized and appreciative, allowing flexibility to accommodate different organizational cultures and communication styles. Overall, a relieving letter serves as a crucial part of the employee exit process, facilitating a smooth transition for both the departing employee and the company.

Below are five different formats for a relieving letter for contract employees, along with a summary of each:

Format 1:

Standard Relieving Letter

[Company Name]

 [Company Address]

[Date]

[Employee’s Name]

 [Employee’s Address]

Dear [Employee’s Name],

Subject: Relieving Letter

We hereby accept your resignation from the position of [Employee’s Position] with [Company Name]. Your last working day with the company will be [Last Working Day].

We appreciate the contributions you have made during your tenure with us and wish you success in your future endeavors.

Please ensure the return of all company property, settle outstanding dues, and collect your relieving letter from the HR department.

Thank you for your service.

Sincerely,

[Your Name]

[Your Position]

[Company Name]

Format 2:

 Personalized Relieving Letter

[Company Name]

[Company Address]

[Date]

[Employee’s Name]

[Employee’s Address]

Dear [Employee’s Name],

Subject: Relieving Letter

I am writing to confirm the acceptance of your resignation from the position of [Employee’s Position] with [Company Name]. Your last working day with the company is [Last Working Day].

Your dedication and hard work have been valuable to our team. We appreciate your contributions and wish you the best in your future endeavors.

Please ensure all company property is returned, and kindly coordinate with the HR department for any pending formalities.

Thank you for your time with [Company Name].

Best Regards,

[Your Name]

[Your Position]

[Company Name]

Format 3:

Express Relieving Letter

[Company Name]

[Company Address]

[Date]

[Employee’s Name]

Dear [Employee’s Name],

Subject: Relieving Letter

This letter is to acknowledge the receipt of your resignation from the position of [Employee’s Position] at [Company Name]. Your last working day will be [Last Working Day].

We appreciate your efforts during your time with us and wish you success in your future endeavors.

Please ensure the smooth transition of your responsibilities and coordinate with the HR department for necessary formalities.

Thank you for your contributions.

Sincerely,

[Your Name]

[Company Name]

Format 4:

Formal Relieving Letter

[Company Name]

[Company Address]

[Date]

[Employee’s Name] [Employee’s Address]

Dear [Employee’s Name],

Subject: Acceptance of Resignation

I am writing to inform you that your resignation from the position of [Employee’s Position] at [Company Name] has been accepted. Your last working day with the company will be [Last Working Day].

We extend our gratitude for your hard work and dedication during your tenure with us. Please ensure the return of all company property and complete the exit formalities with the HR department.

We wish you success in your future endeavors.

Sincerely,

[Your Name]

[Your Position]

[Company Name]

Format 5:

Gratitude-focused Relieving Letter

[Company Name]

[Company Address]

[Date]

[Employee’s Name]

 [Employee’s Address]

Dear [Employee’s Name],

Subject: Expression of Gratitude and Relieving Letter

As you embark on a new journey, we want to express our heartfelt gratitude for your dedicated service as [Employee’s Position] at [Company Name]. Your last working day with us will be [Last Working Day].

Your hard work and commitment have significantly contributed to the success of our projects. We genuinely appreciate your efforts and wish you the very best in your future endeavors.

Please coordinate with the HR department for any pending formalities and the return of company assets.

Thank you for being an integral part of [Company Name].

Best Regards,

[Your Name]

 [Your Position]

[Company Name]