Interoffice Memo Email Sample for internal office employees.You can use these format emails according to your need.
Employment Induction Request Email
Human Resource Manager,
With reference to our telephonic conversation, kindly arrange to prepare the employment induction of the following below mentioned designations.
Designation: Site Project Manager, Site Supervisor
Salary Package( 1000$-1200$)
Your utmost cooperation on this matter will be highly appreciated.
Warm Regards,
Helmy Joseph .
Deputy Projects Director
Extension: 329
Request Email to Release Passport for Visa Process
Subject: Release Passport for Visa Process
Dear Sir,
Thanking you in advance for your usual cooperation.With reference to the above mentioned subject, kindly be informed that I need my passport for the process of Australia Visa in order to meet my son in this case, Kindly allow to release my passport for visa endorsement process in Australian Embassy In Jeddah.
Thanks & Regards,
Eng’r. Arshad Iqbal
Site Engineer
Email for Internet Access During Office Hours
Subject: Request for Internet Access
Sir,
With reference to the above mentioned subject, kindly arrange to provide an Internet Access to Mudassar Azeem (Structural draftsman) Civil & Structural Dept. Purpose helping engineering software (AUTO CAD 2014, Revit Structure 2014).
Thanks & Regards,
Mudassar Azeem
Structural Draftsman
Permission Slip for Marketing Sales Employees
Subject: Approval of Outdoor Visits through Permission Slips
All Marketing Staff,
If any of the employee leave from the office without taking the approval from management strictly action will be taken according to the company rules and regulations.With reference to the above mentioned subject, kindly be informed that no permissions will be accepted for the site visits or for any business meeting till it have been approved from the Top Management. The head of department will prepare and issue an interoffice memo for the purpose of the meeting and site visit with attendees’ name before minimum one day from date of meeting and delivered to Eng’r. Magdi Hassan (Projects Director) in order to get the approval from the top management.
Best Regards,
Eng’r. Rana Ali(Deputy Projects Director)
Email for Projects/Enquiries Status
This instruction email by Mr Abraham (Projects Director), kindly submit the status of the Enquiries received and the offer submitted to the client during the vacation period of Mr Pitter. Also, kindly submit the list of projects awarded to MTMM during last two (2) months with the Hard Copy of Contract of Agreement.
The above mentioned will be submitted maximum by tomorrow (i.e. Thursday, 2nd January 2014).
Best Regards,
Head of Civil & Structural Dept
Email to Arrange a Car with Driver
| Subject: | Request to arrange a Car with Driver | |
Message:
With reference to the above mentioned subject, you are kindly requested to arrange a Car with driver on upcoming Wednesday, Early Morning (i.e. 12th August 2015) @ 06:00am in order to attend the meeting at MADA Gypsum Office In Yanbu.
Your kind assistance for this matter will be highly appreciated.
Best Regards,
Mr. Ayman M. Johnn
Manager of Engineering Dept
Request Email to Update the Specification of the PC
IT Manager,
With reference to our discussion, please be informed that the specification of the desktop which is in my used is not performing well according to my requirements due to the following mentioned below:
- The speed of the system is too slow
- Storage capacity on near to end
- It take several minutes even to open an email
- Some time the system becomes hanged and not responding in order to proceed or to continue my work and May it will cause lose the data or something else.
You are kindly requested to arrange for the new system or update the specifications of my PC which is in my used. The specification of the system is attached for your reference.
Your anticipated cooperation for this matter will be highly appreciated.
Best Regards,
Ajmal Khan
AutoCAD Operator
Request to Arrange for the Business Cards
To:________
From:_________
CC:__________
Subject: Request to Arrange for the Business Cards
Dear Sir,
With reference to the above mentioned subject, you are kindly requested to arrange for the business cards (In Arabic & English Both). The details are as follow:
| Sr. No- | Name of Engineer- | Designation- | Mobile |
| 1. | Mustafa Rasheed | Project Manager | 0503 678543 |
(?????? ???????)
| ??? ?????? | ??????? | ??? ??????? | ????? |
| 0503 757 573 | ???? ????? | ?. ????? ???? ?????? ???? | 1 |
Your utmost cooperation for this matter will be highly appreciated.
Best Regards,
Mr.Mustafa Rasheed
Project Manager
Request to Deposit Amount Against Tender Documents
| Project: | Supervise the Implementation of Sewage Projects | |
| Subject: | Request to Deposit 6,000 SAR for the Tender Documents | |
Respected Sir,
With reference to the invitation received from National Water Company dated 2nd April 2014, regarding the above mentioned project (See the attachment for your reference), kindly arrange to deposit an amount of 6,000 SAR (Six Thousand Saudi Arabian Riyals) on the below mentioned account details in order to collect the Tender Documents for the above mentioned project.
Also, kindly be informed that the last date of the submission of the offer is 1st May 2015.
Beneficiary Name: National Water Company (NWC), Madina & Taif Business Units (MTCBU)
Beneficiary Address: Madina(MTCBU), Saudi Arabia, P. O. Box 1367, Madina 21955
Telephone: 00966 123456789
Beneficiary Bank: Banque Saudi Fransi (BSF)
Account No: P123450000 000 927 8370 1194
Swift Code: BSYUPHYU
Thanking you in advance for your usual cooperation.
Best Regards,
Eng’r. Ali Hassan Eng’r. Ayan Ali
Projects Director Deputy Projects Director
Email Request to Arrange Lunch for Employees
| Date | 26th May 2015 | Ref No: | IOM/05-2015/980 | |
| To: | Procurement Dept | Origin | Engineering Dept. | |
| Attn: | Mr. YahyaHead of Procurement DeptMr. Ali Khan Secretary / Procurement Dept |
From | Eng’r. Eng’r. Ali HassanManager of Engineering Dept | |
| Project: | Fire & Safety Consultation | |||
| Subject: | Request to Arrange for Lunch | |||
Dear Sir,
With reference to the above mentioned subject, kindly be informed that our supporting staff will continue their work in break time from 01:30 pm up to 05:00pm in order to finalize our tasks’ for the above mentioned project. You are kindly requested to arrange for the lunch for (4 Persons), the lunch time is from 02:00pm up to 02:30pm.
Your utmost cooperation on this matter is highly appreciated.
Best Regards,
Eng’r. Ali Hassan
Manager of Engineering Dept
Request Email for Taxi Fare
| Project: | Site & Supervision of Arar Airport | |||
| Subject: | Taxi Fare | |||
Sir,
With reference to the above mentioned subject, kindly arrange to release the taxi fare (original invoice is attached) which was been spent during the travel to handed over the laptop of the Arar site to our engineer in — ———–
The detail of the invoice is given below:
| Sr. No | Description | Invoice Value | Notes |
| 1. | Address | 40.00 | Invoice is attached |
| Total: | 40.00 | Invoice is attached | |
You are kindly requested to reimburse the above mentioned invoices.
Thanking you in advance for your usual cooperation.
Best Regards,
Admin Manager
Flight Booking Reservation Email
Message:
| Subject: | Flight Booking Reservation | |
With reference to the above mentioned subject, Please arrange for the flight booking reservation for. Mohd Abdul Raja (Head of Electrical Dept).
The schedule of his travel is mentioned below:
Name of Staff:
| Sr. No | Name of Person | Designation | Travelling Date | Mobile | Attendances Status |
| 1. | Mohammed Abdul Raja | Head of Department | Friday 25th August 2015(Evening) | 0443 678904 | Confirmed |
Note: The flight will be reserved one way only.
Thanking you in advance for your usual cooperation.
Best Regards,
Head of Electrical Dept
Scope of Work Information Email
| Subject: | Scope of Work | |
All Concerns,
With reference to the above mentioned subject, kindly find the below given link to download the scope of work received from our client regarding the design review consulting services for the GEMS Plant located in Lahore Industrial City.
Link: —————-
You are kindly requested to review and evaluate the received information/data and send your feedback maximum by upcoming Sunday (i.e. 05th July, 2015) in order to prepare our comprehensive and competitive technical & commercial proposal accordingly.
Also, you are kindly requested to appoint one person from your dept to attend the meeting with GEMS on upcoming Monday (i.e. 6th July 2015).Thanking you for your anticipated cooperation for this matter, for further clarification don’t hesitate to contact undersigned.
Best Regards,
Coordinator Project
Joining of New Person for Site Work
| Subject: | Joining of New Person (Surveyor) at Al Sugar Site |
Message:
With reference to the above mentioned subject, kindly be informed that Hassan Ali (Surveyor – Al Sugar Site) will report on upcoming Sunday (i.e. 4th May 2014). His last working day at Multan Sumou site is last Thursday (i.e. 1st May 2014). Whereas, Saturday (i.e. 3rd May 2014) he take permission for his personal intention.
This is for your information and record.
Best Regards,
Mr. Haji Ali
Deputy Projects Director
(Mobile: 033445567)
Joining Job Email after Annual Vacation
Subject: Joining Job after Annual Vacation
Dear Sir,
Please be informed that Mr John Petter (Senior Structural Supervisor) is reported / Joined duty at Head Office in Structural Dept today (i.e. Wednesday, 29th July 2015) after his annual vacation.
This is for your information and consideration.
Best Regards,
Admin Human Resource
WithDraw Job Resignation Email
Respected Sir,
With reference to my last resignation via email/06/2013 dated 30th June 2013, regarding “Resignation of My Services”, kindly be informed that as per the discussion with —————-yesterday (i.e. Monday, 16th September 2014), I am agree to withdraw my resignation.
Thanks & Regards,
Ahtisham
Secretary \ Doc. Controller
Monthly Invoices Status Update Email
| Subject: | Monthly Invoices Status |
Dear Sir,
With reference to the above mentioned subject, kindly update the latest regarding all of your projects Monthly Invoices Status maximum by Thursday (i.e. 19th December 2013).
This is for your information and follows up.
Best Regards,
Arshad Khan
Acting Projects Director
Email for the Maintenance of Accommodation Air Condition
| Subject: | Invoice for the Maintenance of Accommodation Air Condition | |||
Message:
With reference to the above mentioned subject, kindly find herewith attached the original invoice which has been spent for the maintenance of the air condition in accommodation.You are kindly requested to reimburse the payment which was done by me to the technician with an amount of 180.00 SAR (One Hundred Eighty Saudi Arabian Riyals) yesterday (i.e. Friday, 31st July 2015).
Your kind cooperation for this matter will be highly appreciated.
Best Regards,
Maintenance Department
Delegation Visit Detail Email from Head Office
| Subject: | Royal Commission Delegation Visit to Head Office | |
All Department Heads,
Please be informed that a delegation from Royal Commission is visiting MTMM Head Office by upcoming Sunday (i.e. 22nd February 2015).
It is requested to all Managers, Head of Departments, and Engineers & Technical Supporting Staff to make your present necessary at office during the visit of Royal Commission delegation.
Thanks in advance for the anticipated attention on this matter.
Best Regards,
Head Office