Below are the multiple templates of request letter or email for adjustment of additional or extra leaves which you have taken along with the approved leaves. Please choose the right template for your needs.
Request for Additional Leave Adjustment
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally request an adjustment to my leave entitlement. Due to unforeseen circumstances, I find myself in need of additional leave beyond what was initially allocated.
I understand that this request may disrupt the team’s schedule, and I sincerely apologize for any inconvenience caused. However, I assure you that I will do everything in my power to minimize any disruption and ensure a smooth transition during my absence.
Below, I have outlined the details of my request:
- Current Leave Balance: [Indicate your current leave balance, if applicable]
- Requested Additional Leave: [Specify the duration and dates of the additional leave requested]
- Reason for Request: [Briefly explain the circumstances necessitating the additional leave]
I am more than willing to discuss this matter further and explore potential solutions to mitigate any impact on our projects and deadlines. Your understanding and support in this matter are greatly appreciated.
Thank you for considering my request. I look forward to discussing this with you soon.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Request for Extension of Leave
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request an extension of my current leave period. Unfortunately, the circumstances that led to my initial leave request have not resolved as quickly as anticipated, and I find myself in need of additional time away from work.
Below are the details of my request:
- Current Leave Period: [Specify the original start and end dates of your leave]
- Requested Extension: [Specify the new end date of your leave]
- Reason for Extension: [Briefly explain why you need the extension]
I understand that my extended absence may create challenges for the team, and I apologize for any inconvenience caused. I am committed to ensuring a smooth transition during my continued absence and am available to discuss any necessary arrangements.
Thank you for considering my request. I appreciate your understanding and support.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Request for Adjust Additional Leave Days
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request additional leave days beyond my current entitlement. Due to unforeseen circumstances, I find it necessary to extend my time away from work.
Below are the details of my request:
- Current Leave Balance: [Indicate your current leave balance]
- Requested Additional Leave Days: [Specify the number of additional days requested]
- Reason for Request: [Briefly explain the circumstances necessitating the additional leave]
I understand the importance of my role within the team and will make every effort to minimize any disruption caused by my extended absence. I am available to discuss this matter further and address any concerns you may have.
Thank you for considering my request. Your understanding and support are greatly appreciated.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Request for Leave Adjustment Sample
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request an adjustment to my approved leave dates. Unfortunately, unforeseen circumstances have arisen, and I need to modify the timing of my leave.
Below are the details of my request:
- Original Leave Dates: [Specify the original start and end dates of your leave]
- Requested Adjusted Leave Dates: [Specify the new start and end dates of your leave]
- Reason for Adjustment: [Briefly explain the reason for the modification]
I understand the impact that this change may have on the team’s schedule and am committed to minimizing any disruption. I am available to discuss this further and address any concerns you may have regarding my absence.
Thank you for considering my request. Your understanding and flexibility in this matter are greatly appreciated.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Request for Leave Extension Due to Family Emergency
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request an extension of my current leave due to a family emergency that requires my immediate attention and support.
Below are the details of my request:
- Current Leave Period: [Specify the original start and end dates of your leave]
- Requested Extension: [Specify the new end date of your leave]
- Reason for Extension: [Briefly explain the nature of the family emergency]
I understand the impact that my continued absence may have on the team’s projects and deadlines. I assure you that I am doing everything possible to address the situation swiftly and will return to work as soon as I am able.
Thank you for your understanding and support during this challenging time.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information
Request for Additional Leave for Medical Reasons
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request additional leave for medical reasons. Unfortunately, my current medical condition requires further treatment and recovery time, necessitating an extension of my leave period.
Below are the details of my request:
- Current Leave Period: [Specify the original start and end dates of your leave]
- Requested Additional Leave: [Specify the duration of the additional leave requested]
- Reason for Request: [Briefly explain the medical reasons necessitating the additional leave]
I understand the importance of my role within the team and am committed to returning to work as soon as I am medically able. I appreciate your understanding and support during this challenging time.
Thank you for considering my request.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Request for Leave Adjustment Due to Personal Reasons
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request an adjustment to my approved leave dates due to personal reasons that have arisen unexpectedly.
Below are the details of my request:
- Original Leave Dates: [Specify the original start and end dates of your leave]
- Requested Adjusted Leave Dates: [Specify the new start and end dates of your leave]
- Reason for Adjustment: [Briefly explain the personal reasons necessitating the modification]
I understand the impact that this change may have on the team’s schedule and apologize for any inconvenience caused. I assure you that I will make every effort to ensure a smooth transition and minimize any disruption.
Thank you for considering my request. Your understanding and flexibility in this matter are greatly appreciated.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Request for Additional Leave Days for Personal Development
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request additional leave days to pursue a personal development opportunity that has recently become available to me.
Below are the details of my request:
- Current Leave Balance: [Indicate your current leave balance]
- Requested Additional Leave Days: [Specify the number of additional days requested]
- Reason for Request: [Briefly explain the nature of the personal development opportunity]
I believe that this opportunity will not only benefit me personally but also enhance my skills and capabilities in my role within the team. I am committed to ensuring a smooth transition during my absence and am available to discuss any necessary arrangements.
Thank you for considering my request. Your support in facilitating my professional growth is greatly appreciated.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Request for Leave Adjustment Due to Travel Restrictions
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request an adjustment to my approved leave dates due to unforeseen travel restrictions that have affected my plans.
Below are the details of my request:
- Original Leave Dates: [Specify the original start and end dates of your leave]
- Requested Adjusted Leave Dates: [Specify the new start and end dates of your leave]
- Reason for Adjustment: [Briefly explain the travel restrictions that necessitate the modification]
I understand the impact that this change may have on the team’s schedule and apologize for any inconvenience caused. I assure you that I will make every effort to ensure a smooth transition and minimize any disruption.
Thank you for considering my request. Your understanding and flexibility in this matter are greatly appreciated.
Warm regards,
Request for Adjustment of Annual Leave Balance
Subject: Request for Adjustment of Annual Leave Balance
Dear [HR Manager/Supervisor’s Name],
I hope this email finds you well. I am writing to request an adjustment to my annual leave balance due to [provide a brief reason, such as personal circumstances or unexpected events].
As per my records, I currently have [mention your current annual leave balance]. However, due to [explain why you need an adjustment, e.g., medical reasons, family emergencies, etc.], I kindly request that [specify the number of additional leave days] be added to my annual leave balance.
I understand that this request may need approval and may have implications for the team’s scheduling. I assure you that I will make every effort to minimize disruption to work processes during my absence.
I would be grateful if you could consider my request at your earliest convenience. If there are any forms or procedures I need to follow, please let me know, and I will complete them promptly.
Thank you for your attention to this matter. I appreciate your understanding and assistance.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Request for Salary Deduction Due to Extended Absence
Subject: Request for Salary Deduction Due to Extended Absence
Dear [HR Manager/Supervisor’s Name],
I hope this message finds you well. I am writing to formally request a deduction in my salary for the period of extended absence that I will be taking.
As you may be aware, I am facing [mention the reason for your extended absence, such as medical treatment, family caregiving, etc.], which necessitates a prolonged leave of absence from work. During this time, I understand that I will not be able to fulfill my duties and responsibilities as usual.
In light of this, I would like to request that my salary be deducted accordingly for the duration of my absence. I am aware of the company’s policies regarding salary deductions for extended leaves, and I am fully prepared to adhere to them.
I assure you that I have carefully considered the implications of this request and have made necessary arrangements to minimize any disruption to the team’s workflow during my absence. I am committed to maintaining open communication and providing necessary updates on my situation as it progresses.
I kindly ask for your assistance in processing this request and ensuring that all necessary adjustments are made to my salary payments during my absence. If there are any additional steps or documentation required from my end, please let me know, and I will promptly fulfill them.
Thank you for your understanding and support during this challenging time. I appreciate your assistance in handling this matter.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]
Request for Extension of Leaves
Subject: Request for Extension of Leave
Dear [Manager’s Name],
I hope this email finds you well. I am writing to request an extension of my current leave of absence.
As you are aware, I initially requested leave from [start date] to [end date] due to [briefly explain the reason for the initial leave, e.g., medical treatment, family emergency, personal reasons, etc.]. However, upon reassessment of my situation, I find that I require additional time away from work to fully address and recover from the circumstances that prompted my initial leave request.
I understand the importance of my role within the team and the potential impact of my extended absence on ongoing projects. Rest assured, I am committed to ensuring minimal disruption and have taken steps to delegate tasks and responsibilities appropriately during my absence.
I am therefore requesting an extension of my leave from [proposed new start date] to [proposed new end date]. I believe this extension is necessary to ensure that I can return to work in a fully capable and productive capacity.
I am more than willing to provide any additional documentation or information required to support my request. Additionally, I am available to discuss this matter further at your earliest convenience.
Thank you for your understanding and consideration. I look forward to your response.
Warm regards,
[Your Name]
[Your Position]
[Your Contact Information]