The employee contract-based relieving letter is a succinct and formal document confirming the termination of an employee’s contractual engagement. This letter outlines key details such as the effective date of relief, the fulfilment of contractual obligations, and any pertinent post-employment considerations. It serves as an essential record in concluding the professional association between the employer and the departing employee.
Here are five sample relieving letters for employees on a contract basis, each with a paragraph summary:
Format 1:
Standard Relieving Letter
[Your Company Name]
[Your Company Address]
[Date]
[Employee Name] [Employee Address]
Dear [Employee Name],
Subject: Relieving Letter
We hereby acknowledge the receipt of your resignation letter dated [Resignation Date], and after serving the notice period, you are relieved from your duties at [Your Company Name] with effect from [Last Working Day].
We appreciate your contributions during your tenure with us and wish you the very best in your future endeavors.
Sincerely, [Your Name] [Your Designation] [Your Company Name]
Summary: This format is a standard and straightforward relieving letter acknowledging the employee’s resignation, specifying the last working day, and expressing appreciation for their contributions.
Format 2: Gratitude and Best Wishes
[Date]
[Employee Name]
[Employee Address]
Dear [Employee Name],
Subject: Relieving Letter
This letter is to formally acknowledge your resignation from [Your Company Name] effective [Last Working Day]. We want to express our sincere gratitude for your hard work and dedication during your time here. Your contributions have been invaluable.
As you move forward, we wish you success and fulfillment in all your future endeavors.
Best regards, [Your Name] [Your Designation] [Your Company Name]
Summary: This format combines the formalities of a relieving letter with a more personal touch, expressing gratitude for the employee’s contributions and offering best wishes for the future.
Format 3: Transition Assistance Offer
[Date]
[Employee Name] [Employee Address]
Dear [Employee Name],
Subject: Relieving Letter
We have received your resignation letter dated [Resignation Date], and after completing the notice period, your association with [Your Company Name] concludes on [Last Working Day].
We appreciate your dedication and hard work. If you require any assistance during this transition period or beyond, please feel free to reach out.
Wishing you success in your future endeavors.
Regards, [Your Name] [Your Designation] [Your Contact Information]
Summary: This format emphasizes the company’s willingness to assist the departing employee during the transition and beyond, fostering a supportive atmosphere.
Format 4: Concise and Professional
[Date]
[Employee Name]
[Employee Address]
Dear [Employee Name],
Subject: Relieving Letter
This is to acknowledge the receipt of your resignation letter dated [Resignation Date]. After serving the notice period, you are relieved from your responsibilities at [Your Company Name] effective [Last Working Day].
We appreciate your contributions and wish you success in your future endeavors.
Best regards, [Your Name] [Your Designation] [Your Company Name]
Summary: This format is concise and maintains a professional tone while confirming the employee’s release from duties and extending best wishes for the future.
Format 5: Detailed Acknowledgment
[Date]
[Employee Name]
[Employee Address]
Dear [Employee Name],
Subject: Relieving Letter
We have received your resignation letter dated [Resignation Date]. After completing the stipulated notice period, your association with [Your Company Name] concludes on [Last Working Day].
During your tenure, you have exhibited commendable dedication and professionalism. Your contributions to [specific projects or areas] have been integral to our success.
As you embark on the next phase of your career, we want to express our gratitude for your hard work and commitment. Your departure leaves a void, and we are confident that you will excel in all your future endeavours.
Please ensure the return of any company property and settle outstanding dues before your departure.
If you need any references or assistance in the future, feel free to contact us.
We wish you continued success and happiness in your career.
Sincerely,
[Your Name]
[Your Designation]
[Your Company Name]
Summary: This format provides a more detailed acknowledgement of the employee’s contributions, expresses gratitude, and offers support for future references or assistance, while also mentioning practical details like returning company property and settling dues.