A relieving letter is a formal document issued by an employer to an employee confirming the acceptance of their resignation and specifying their last working day. It typically includes details such as the employee’s position, the company’s acknowledgement of their contributions, and well-wishes for their future endeavours. The letter often outlines the need to return company property and complete any pending formalities. Various formats exist, ranging from standard and formal to personalized and appreciative, allowing flexibility to accommodate different organizational cultures and communication styles. Overall, a relieving letter serves as a crucial part of the employee exit process, facilitating a smooth transition for both the departing employee and the company.
Below are five different formats for a relieving letter for contract employees, along with a summary of each:
Format 1:
Standard Relieving Letter
[Company Name]
[Company Address]
[Date]
[Employee’s Name]
[Employee’s Address]
Dear [Employee’s Name],
Subject: Relieving Letter
We hereby accept your resignation from the position of [Employee’s Position] with [Company Name]. Your last working day with the company will be [Last Working Day].
We appreciate the contributions you have made during your tenure with us and wish you success in your future endeavors.
Please ensure the return of all company property, settle outstanding dues, and collect your relieving letter from the HR department.
Thank you for your service.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Format 2:
Personalized Relieving Letter
[Company Name]
[Company Address]
[Date]
[Employee’s Name]
[Employee’s Address]
Dear [Employee’s Name],
Subject: Relieving Letter
I am writing to confirm the acceptance of your resignation from the position of [Employee’s Position] with [Company Name]. Your last working day with the company is [Last Working Day].
Your dedication and hard work have been valuable to our team. We appreciate your contributions and wish you the best in your future endeavors.
Please ensure all company property is returned, and kindly coordinate with the HR department for any pending formalities.
Thank you for your time with [Company Name].
Best Regards,
[Your Name]
[Your Position]
[Company Name]
Format 3:
Express Relieving Letter
[Company Name]
[Company Address]
[Date]
[Employee’s Name]
Dear [Employee’s Name],
Subject: Relieving Letter
This letter is to acknowledge the receipt of your resignation from the position of [Employee’s Position] at [Company Name]. Your last working day will be [Last Working Day].
We appreciate your efforts during your time with us and wish you success in your future endeavors.
Please ensure the smooth transition of your responsibilities and coordinate with the HR department for necessary formalities.
Thank you for your contributions.
Sincerely,
[Your Name]
[Company Name]
Format 4:
Formal Relieving Letter
[Company Name]
[Company Address]
[Date]
[Employee’s Name] [Employee’s Address]
Dear [Employee’s Name],
Subject: Acceptance of Resignation
I am writing to inform you that your resignation from the position of [Employee’s Position] at [Company Name] has been accepted. Your last working day with the company will be [Last Working Day].
We extend our gratitude for your hard work and dedication during your tenure with us. Please ensure the return of all company property and complete the exit formalities with the HR department.
We wish you success in your future endeavors.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Format 5:
Gratitude-focused Relieving Letter
[Company Name]
[Company Address]
[Date]
[Employee’s Name]
[Employee’s Address]
Dear [Employee’s Name],
Subject: Expression of Gratitude and Relieving Letter
As you embark on a new journey, we want to express our heartfelt gratitude for your dedicated service as [Employee’s Position] at [Company Name]. Your last working day with us will be [Last Working Day].
Your hard work and commitment have significantly contributed to the success of our projects. We genuinely appreciate your efforts and wish you the very best in your future endeavors.
Please coordinate with the HR department for any pending formalities and the return of company assets.
Thank you for being an integral part of [Company Name].
Best Regards,
[Your Name]
[Your Position]
[Company Name]