Sample Invitation Letter to Invite Chief Guest

Sample Invitation Letter to Invite Chief Guest for Annual Sports Day. If any organization of institution have to arrange any particular ceremony or function and have to invite Chief Guest, for this purpose an official letter is to be send. Letter should contain the purpose of invitation long with all the necessary details of timings and venue. An easy format  to invite chief guest for sports day function is provided below.

Sample Invitation Letter to Invite Chief Guest

Mr. Stephen James
The President,
Cambridge Sports Club.

Subject: Invitation Letter for Annual Sports Day

Dear Stephen,

We are really pleased to inform you about the ‘Annual Sports Day’ of Convent School System. This day is celebrated every year on 5th January in our school and students from every branch participate in it. We make this day special and aware the students and other members of society by pin pointing the importance of sports in our life. The excitement of students is also on peak, as they have come to know that we are going to invite Mr. Stephen James as Chief Guest on this bright and promising day.

Everyone knows that you are a person full of valor and enthusiasm. What you can brief the audience, no one else can. We request for you kind presence on 5th January, 2016 at 9 am in British Sports Complex. It would be a sort of pleasure for us, for students and for tutors as well. We are aware that you may have other priorities but taking out some hours from your precious time would be more than enough. All the necessary details about the program are attached with the letter. If you’ll come, this gesture will support all the players of our school which are playing are national level as well.

Our purpose is to broaden and to en-light the concept of sports among children and the upcoming youth. We have also invited other worthy personalities and your presence as Chief Guest would make it distinguished and admirable. We hope that you will definitely give us some time. We are seeking for your kind presence.

Thanking You.


Dr. Kim Kellen
Vice Chancellor
Convent School System.

Sample Invitation Letter to Invite Chief Guest
Sample Invitation Letter to Invite Chief Guest

Invitation Letter for Chief Guest

Dear Sir,

With utmost regard and estimation, it is stated that Dramatic Society of this prestigious university invites you to our mega event as a Chief Guest. We are having a very huge event in which different plays and speeches are conducted. Our main focus is to talk about mental health and eradicate this disease from the roots. We would love to have you as our chief guest in an event. As huge amount
of audience is already very familiar with you and with your impressive work and would be thrilled to see you as a part of this mega event. Thanking you in anticipation.

Yours Truly,


Invitation Letter for Guest of Honour

Honourable Guest,

You are cordially invited to the 6th edition of FORMUN 2018, held from 24th to 27th January 2018 at ————–, India. This year we promise a string of eventful and engaging days, with compelling debates and enchanting socials and Social Responsibility Program and would be honored to host you for our memorable event Social Responsibility Program on 27th of January. Here at FORMUN, we take great pride in catering to our guests needs and we hold this momentous responsibility with the greatest of care. Our litany of programs are testament to our determination to provide a wholesome and remarkable experience for you. Your attendance would only add grandeur to the event. Awaiting your arrival.

Secretary General,
Nohan Gupta

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