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Request letter

Sample Refund Requesting Letter from Airline

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This sample article contains three easy formats of letters for requesting a refund from an airline. This is free to use for anyone who requires it. For more information please contact us via email or through the comment box.

  • Requesting a Refund due to Poor Services
  • Requesting a Refund due to Unavailability
  • Requesting a Refund due to Flight Cancellation

Requesting a Refund due to Poor Services

To,
The Airline Manager,
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————

Subject: Requesting a refund due to poor service 

Dear Mr. _______, my name is _______ and I am writing this letter to lodge a complaint against the in-plane airline services, as well as demand a refund for the recent flight I took.

The details of my flight are as follow:

Ticket ID:________

Flying from _______ to _______

Time or departure _______

Time or arrival __________

During the flight, not only did the hostesses display extreme rudeness, they were simply uninterested in doing their job. The stay at _______ was extended due to the pilot’s absence, and the staff was very unaccommodating even after causing such a disturbance. Furthermore, the place was not cleaned properly during the stay—the floor was littered, and the bathroom was not hygienic at all either.
Overall, it was not a very pleasant experience, and I would like to state that this is not what I had paid for. This is exactly why I feel like I should be refunded for the amount.
Please contact me shortly.

Name: ________
Signature:_________

Requesting a Refund due to Unavailability

To,
The Airline Manager,
Address: —————

Date: __________

From,

—————————— (Name)
Address: ——————-

Subject: Requesting a refund due to unavailability

Most courteously, Mr. _______, my name is ______, and I am writing this letter to ask got a refund regarding my recently purchased ticket. The details of my ticket are mentioned below:

Flying from _______ to _______

Time or departure _______

Time or arrival __________

Ticket ID: ________

Please understand that when I purchased my ticket, I had done so knowing that I would be taking the flight on the set date. Since then, however, my plans have changed and I will no longer be required to take the plane. My reasons for traveling were work-related and since I am no longer required by the company to attend the event, I do not deem it necessary to travel all this way.
I am issuing my claim for a refund a week in advance, and am hoping that it covers the validity period. Furthermore, I would be humbled if you would respond with a positive answer. Thank you.

Requesting a Refund due to Flight Cancellation

To,
The Airline Manager,
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————-

Subject: Requesting a refund due to Flight Cancellation

Dear, Mr. ________, I believe you are the manager at _______ Airlines. My name is ________, and I booked a flight with your airlines for the ____ (date) of ________ (month), _____(year). The flight was scheduled to leave ________(city) at _____(time) and arrive in ________(city) at_______(time).
However, due to unforeseen events, my flight was canceled. I found out about the cancellation when I got to the airport and was ready for departure. At first, we were told that our flights were merely delayed, and would leave in a couple of hours.
After making us wait, they told us that the delayed flight status has changed to cancel. We were also told that we would be reimbursed by being scheduled for the next flight that is going in the same direction, but that is of no use to me.
The reason I had even booked the flight was due to a business event that I had to attend in the city. This rescheduling is of no use to me, and I would like to kindly request the airline a refund regarding the matter.
I hope to hear from you soon.

Sample Refund Requesting Letter from Airline

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]

[Airline Name]
[Airline Address]
[City, State, ZIP Code]

Subject: Refund Request for Flight Booking – [Your Booking Reference Number]

Dear [Airline Name] Customer Service,

I hope this letter finds you well. I am writing to request a refund for my flight booking with the reference number [Your Booking Reference Number], which was scheduled for [Date of the Flight]. Unfortunately, due to unforeseen circumstances, I had to cancel my travel plans, and I am now seeking a refund for the ticket price.

Below, I have provided the details of my booking for your reference:

Booking Reference Number: [Your Booking Reference Number] Passenger Name: [Your Name] Flight Details: [Flight Number] from [Departure City] to [Arrival City] on [Date of the Flight]

I understand that the terms and conditions of my ticket may specify whether it is refundable or non-refundable. If my ticket is indeed refundable, I kindly request that you process the refund as soon as possible. I am aware that some airlines may have a refund processing fee, and I am willing to cover any applicable fees, as long as the remainder of the ticket price is refunded.

Please find attached copies of my booking confirmation, ticket, and any other relevant documents to assist you in processing my refund request. Additionally, I would appreciate it if you could provide a timeline for when I can expect the refund to be credited to the original payment method used for the booking.

I understand that these are challenging times for the travel industry, and I appreciate your attention to my request. I hope that [Airline Name] can process my refund request in a timely manner so that I can make the necessary adjustments to my travel plans.

If you require any further information from me, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

Thank you for your prompt attention to this matter, and I look forward to a swift resolution.

Sincerely,

[Your Name]

Letter Requesting Refund from Travelling Agency

 [Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]

[Travel Agency Name]
[Travel Agency Address]
[City, State, ZIP Code]

Subject: Request for Refund – [Your Booking Reference Number]

Dear [Travel Agency Name] Customer Service,

I hope this letter finds you in good health. I am writing to request a refund for a travel package that I booked through your agency with the booking reference number [Your Booking Reference Number]. Unfortunately, due to unforeseen circumstances, I am unable to proceed with the planned trip, and I kindly request a refund for the amount paid.

Below are the details of my booking for your reference:

Booking Reference Number: [Your Booking Reference Number] Travel Package Name: [Name of the Travel Package] Departure Date: [Departure Date] Return Date: [Return Date] Total Amount Paid: [Total Amount Paid]

I understand that the terms and conditions of the travel package may specify whether it is refundable or non-refundable. If my travel package is indeed refundable, I request that you initiate the refund process at your earliest convenience. I am aware that some travel agencies may have refund processing fees, and I am willing to cover any applicable fees as long as the remainder of the package price is refunded.

To facilitate the refund process, I have attached copies of my booking confirmation, payment receipts, and any other relevant documents. Additionally, I kindly request that you provide a timeline for when I can expect the refund to be processed and credited to the original payment method used for the booking.

Should you require any further information from me or have any questions regarding my request, please feel free to contact me at [Your Email Address] or [Your Phone Number].

Thank you for your understanding and assistance in this matter. I look forward to receiving a favorable response and the processing of my refund.

Sincerely,

[Your Name]

[Signature if sending a printed letter]

Complaint Letter for Ticket Refund

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]

[Airline/Travel Agency Name]
[Company Address]
[City, State, ZIP Code]

Subject: Complaint Regarding Delayed Ticket Refund – [Your Booking Reference Number]

Dear [Airline/Travel Agency Name] Customer Service,

I hope this letter finds you well. I am writing to express my dissatisfaction with the handling of my ticket refund request for my recent flight/travel booking with the booking reference number [Your Booking Reference Number].

I initially contacted your customer service department on [Date of Initial Contact] to request a refund for my [Flight/Travel Package] booking due to [state the reason for the refund request, e.g., flight cancellation, change in travel plans, or other valid reasons]. During that call, I was informed that my request was duly noted, and I would receive a refund within [promised timeframe, if provided]. However, it has now been [mention the number of days/weeks/months] since my initial request, and I have yet to receive any communication or refund from your company.

This delay in processing my refund has caused me significant inconvenience and financial strain. I have been patient in awaiting the resolution of this matter, but the lack of communication and the extended waiting period have become unacceptable. I believe it is my right as a customer to receive timely and transparent updates regarding my refund request.

Booking Reference Number: [Your Booking Reference Number] Passenger Name: [Your Name] Flight Details/Travel Package Name: [Flight Number/Travel Package Name] Date of Booking: [Date of Booking]

I expect a swift resolution to this issue and a response from your customer service team within [mention a reasonable timeframe, e.g., 10 business days] of receiving this letter. If I do not receive a satisfactory response within this timeframe, I will have no choice but to escalate this matter further through relevant consumer protection agencies or legal channels.

I believe in the commitment to customer satisfaction that [Airline/Travel Agency Name] stands for, and I

Thank you for your prompt attention to this matter, and I look forward to a timely resolution.

Sincerely,

[Your Name]

[Signature if sending a printed letter]

Letter

Request Letter by Customer to waive bank fees

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Here are sample formats of Request Letter by Customer to Waive Bank Fee. Every searcher can use this request letter to waive bank fee according to requirement. Multiple reasons can be written.

Request Letter by Customer to Waive Bank Fees

Dear Branch Head,

I am Ms. Elisha Donald and I have savings bank account in your bank for past two years. My account no is 25328292725. I am writing this to make a request to you to waive bank fees. I am actually going through strenuous times of my life. I cannot afford this much money to go from my savings account. I know the policies of bank but I assure you that it will not happen again. I have been an upright account holder at your bank from long time. This financial crisis have crippled my economics down. I cannot afford such exorbitant amount now. I assure you that its just a onetime request and I will pay the bank fees as soon as I get the new job. I am considering a very encouraging and consenting attitude from your side. I look forward to your confirmation letter on approval of my request.

Yours Sincerely,

Name:———

Contact Details:—————

Sample Letter to Bank for Waiving Bank Charges

Respected Sir,

This is in reference to 56778548 bank credit card no. I have savings account in your bank from past 4 years. Recently, I had to take a loan from your bank due to economic crisis. I am actually doing a job and bearing expenses of my studies. I am doing my masters in English from one of the renowned university. Unfortunately, I lost my job of 3 years and I had to bear all the expenses on my own. There has been three installments and I am trying my very best to pay them back. This month installment was lingered due to some financial crisis. I, therefore, request you to waive off the said amount. I will be very grateful to your bank account for considering my request. I would request you to contact me on given number and email- id if you require any more information. Thank you so much.

Yours Truly,

Waiver Letter Format for Bank Charges

From:

Richard Brown

88, Newton Apartments

New York

Date: December 11th, 2022

To,

The Branch Manager

New Era Banks

New York

Sub: Regarding waiver of bank charges

Dear Sir/ Madam,

I, Richard Brown, am writing this letter to request you to kindly consider my request to waive off the bank charges that my account (Account number: 568923) has been charged with for one day late payment of the installment of car loan that I had taken from your bank.

I have been associated with your bank from last eight years and the loan account that I maintain with your bank is three years old. Never ever has it happened that there has been any delay in the payment of the installments. And this is the first time that I have not been able to pay it by the due date as I was hospitalized because of some surgery and could not have the amount deposited in time. I would also like to mention that I am witnessing a difficult phase as far as my finances are considered and charges like these certainly pinch.

I would be very thankful if you could please have these charges waived off considering my past record as well as my present situation. I assure you that there will never be any delays in future.

Thanking you in anticipation.

Sincerely,

Richard Brown

?Waiver Letter for Payment Example

From:

Richard Brown

Manager

Revel Infrastructures

New York

Date: December 19th, 2022

To,

Anthony Gibbs

Manager

Zenith Technologies

New York

Sub: Regarding waiver of payment

Dear Mr. Anthony,

Greetings!

The purpose of writing this letter is to request you to kindly waive off the payment of invoice no. 5623 dated 12.05.2022 which is $ 202.

As you are aware that our company is facing financial difficulties from last couple of months after the pandemic and it has become extremely difficult for us to clear our dues. We tried our best and have managed to clear all other dues of your organization except this one and therefore, I would like to request you to kindly consider this situation as special and have the payment of the invoice mentioned above waived off.

We are working hard to bring things together and we are hopeful that eventually things are going to fall in place but until then we would request your consideration and support.

Thanking you.

Sincerely,

Richard Brown

Sample Letter for School fee Waiver Request

From:

Richard Brown

88, Newton Apartments

New York

Date: December 19th, 2022

To,

The Principal

New Age School

New York

Sub: Regarding waiver of school fee

Dear Sir/ Madam,

I, Richard Brown, am the father of Master Robin Brown, a III grade student in your school.

I am writing this letter to request you to kindly waive off the fees of my ward for the month of October 2022. Presently, me and my wife both have lost our jobs and we are looking for new opportunities. Since the month of March 2022, we both have been without jobs and we have three kids, Robin being the eldest of all. Till now, we have been able to manage our expenses as well as school fees of all our children but now things have worsened and therefore, I am requesting you to please waive off the school fee for the present month of my ward.

I have always been prompt with paying the school fees of my children. Never ever has been any delays from my end but things have gotten extremely difficult to manage and I am working hard to normalize them. I am hopeful that by next month I will have a job letter in my hand as I am in the final round of interview and I am quite positive that I will be able to get selected. This is a humble request to you to please consider our situation and waive off the school fee for October 2022.

Thanking you in anticipation.

Sincerely,

Richard Brown

Application Fee Waiver for International Students

From:

Richard Brown

88, Newton Apartments

New York

Date: December 19th, 2022

To,

Mr. Adam Smith

HOD, Department of Science

University of New York

New York

Sub: Regarding waiver of application fees

Respected Sir,

Greetings!

I, Richard Brown, am a M.Sc. student from your prestigious university and am I am writing this application to request you to waive off my application fees for the course.

I am from Africa and I have completed my B.Sc. with University of New York and I wanted to enroll myself from the Masters course with the same university because of the learning exposure the institution offers is truly amazing. I strongly feel that once I have completed with my course, I will be able to learn many things and find myself a good job which will help me repay my loan and also contribute to the field of science which has always been my dream since I was a child.

Due to the difficult financial situations at my end, I will not be able to afford all of my application fees. I completed my bachelors with the help of scholarships I received and bank loan. Based on my good grades, I have been able to manage for 50% of the application fee by bank loan and some of the savings I have from my part time job. My family comes from a low-income group and therefore, they are not in a condition to sponsor my studies. The annual income of my family in Africa is just $ 8500 and we are total 8 members in the family.

I would like tor request you kindly consider my case and grant me an application fee waiver of 50% as I am a seriously dedicated and ambitious student who desires to move ahead in life. I am quite hopeful that after the completion of my course, I will be able to get a decent job which will help me clear all the loans as well as support my family.

With this letter, I am attaching all the evidences that reflect my hardship as well as my achievements in my previous courses.

Thank you so much for your time. I will be looking forward for your response.

Sincerely,

Richard Brown

Waiver Request Letter to Shipping Line

From:

Richard Brown

Manager

Revel Infrastructures

New York

Date: December 19th, 2022

To,

Anthony Gibbs

Manager

Zenith Shipping

New York

Sub: Regarding waiver of shipping charges

Dear Mr. Anthony,

Greetings!

I, Richard Brown, Manager, Revel Infrastructures is writing this letter to request you to kindly waive off the shipping charges on the consignment number 653298.

Your company has been the trusted shipping line for our company from last eight years and we have shared a healthy and progressive association for all these years. But because of financially difficult situation at our end, we will not be able to pay the shipping charges for the consignment mentioned above. For some reasons, the consignment has been returned by our client and in these tough times, it has not only caused us an immense loss but has added on to our troubles.

For your reference, I am enclosing with this letter the details of the consignment. I am hopeful that you will consider the situation of our company and will waive off these charges and I will make sure that things get better and we do not have to make such requests in future ever again.

Thanking you.

Sincerely,

Richard Brown

Waiver Sample Letter for Work

From:

Richard Brown

Manager

Revel Infrastructures

New York

Date: December 19th, 2022

To,

Anthony Gibbs

Manager

Zenith Technologies

New York

Sub: Regarding waiver of charges

Dear Mr. Anthony,

Greetings!

I am writing this letter to request you to kindly waive off the late payment charges that have been levied by your company for delayed payment of the bills by us.

We have a long association with your company and we always have maintained a healthy payment cycles but post pandemic, our company has been dealing with tough financial conditions which have led to the delayed payments. From all end, we always try to make the payments on time but due to the outbreak of fire at our office in the last month, we were unable to focus on our payments and that led to the delay.

I have attached with this letter the evidences that highlight the difficult times that we are facing at present. I hope that you will be considering the situation and will be waiving off the charges. I will make sure that certain situation does not arise in future and payments are streamlined.

Thanking in anticipation.

Sincerely,

Richard Brown

Request letter

Transfer Cancellation Request Letter

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Request Letter for Cancellation of Transfer Order. Application letter to stop transfer order of job. The given formats of request letter for cancellation of transfer order can be used by any government official or employee if there’re issued any transfer letter and they are finding in non-feasible to leave the city.

Request Email for Transfer Cancellation

Subject: Request for Transfer Cancellation

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to request the cancellation of the transfer process initiated on [date] for [amount] from [sender’s account details] to [recipient’s account details]. Kindly confirm the cancellation and provide any necessary instructions for reversing the transaction.

Thank you for your prompt attention to this matter.

Best regards,

[Your Name]

Transfer Cancellation Request Email due to Ill Parents

Subject: Urgent: Transfer Cancellation Request Due to Ill Parents

Dear [Recipient’s Name],

I regret to inform you that due to unforeseen circumstances involving my parents’ illness, I urgently request the cancellation of the transfer initiated on [date] for [amount]. Your prompt attention to this matter is greatly appreciated.

Thank you,

[Your Name]

Transfer Cancellation Request Sample

Subject: Request for Transfer Cancellation

Dear [Recipient’s Name],

I kindly request the cancellation of the transfer initiated on [date] for [amount] due to unforeseen circumstances. Your prompt assistance in cancelling this transfer would be greatly appreciated.

Thank you,

[Your Name]

Transfer Cancellation Request Letter

Mr. Vivek Sinha
Director Water and Sanitation, New Delhi.

Subject: Request letter for cancellation of transfer order

Respected Sir,

I hope that this letter finds you in best of health and spirit. My purpose of writing is to let you know about a serious concern of mine. Sir, I have been working as a Senior Clerk since a span of 3 years in this prestigious department and my appointment was made in the year 2015, on contract basis. Recently, my contract got renewed but unfortunately I am issued transfer order to Mumbai. Sir, in spite of working as an employee here I am also taking private tuitions and part time teaching in academy in order to run my family circle.
Being the only son, I have to take care of my parents and sisters as well. It would be huge problem for my family to have survival without me. Sir, I humbly request you to please cancel my transfer orders. I have no other option for survival of my family if I leave the job and I don’t want to do so as I am a diligent worker. I hope you’ll consider my request. I shall remain obliged.

Yours Sincerely,
Name: ————-
Contact: ——————

Short Transfer Cancellation Request on Medical Grounds

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Recipient’s Name]
[Recipient’s Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to request the cancellation of my upcoming transfer, scheduled for [Transfer Date], from [Current Location] to [New Location], due to unforeseen medical grounds.

Recently, I have encountered a sudden and serious medical condition that requires immediate medical attention and ongoing treatment. My healthcare provider has advised me to stay in my current location to ensure I receive the necessary care and support during this challenging time.

I understand the importance of my responsibilities at [Current Workplace], and I am committed to ensuring a smooth transition of my duties to a colleague or a suitable replacement during my absence. I will work closely with my supervisor to ensure that all pending tasks are well-handled.

I apologize for any inconvenience this may cause and appreciate your assistance during this unexpected period of medical leave. Your consideration of my request is greatly appreciated.

Thank you for your understanding and prompt attention to this matter.

Sincerely,

[Your Name]

Short Transfer Cancellation Request Letter to Manager

[Your Name]
[Your Position]
[Your Department]
[Date]

[Manager’s Name]
[Manager’s Position]
[Company Name]

Dear [Manager’s Name],

I hope this message finds you well. I am writing to request the cancellation of my upcoming transfer, scheduled for [Transfer Date], from [Current Location/Department] to [New Location/Department].

After careful consideration and personal circumstances that have recently arisen, I have come to the difficult decision that it would be in the best interest of both the company and myself to remain in my current role/location. I apologize for any inconvenience this may cause and understand the need to ensure a smooth transition.

I am committed to continuing my dedicated work here at [Current Location/Department] and will collaborate closely with you and the team to ensure the least disruption during this transition period. If there are any formalities or documentation required for this cancellation, please inform me, and I will promptly provide the necessary information.

I appreciate your understanding and support in this matter. Thank you for considering my request.

Sincerely,

[Your Name]

Request Letter for Cancellation of Transfer Order

Mr. ABC
DG Planning and Commission, Lahore.

Subject: Request letter for cancellation of transfer order

Respected Sir,

I am writing with awed respect to inform you that I have joined this department since a year as an Assistant on BPS-14, on permanent basis. Sir, I have been issued my transfer letter to Islamabad this morning. Very unfortunately, I am finding it non-feasible for me to move to another city on immediate basis. Sir, I am the eldest daughter in family and have never traveled out of station. Moreover, my parents are concerned and they find it non-convenient for me to shift to other station. We don’t have any relative living there as well so that I might get adjusted. Sir, please accept my humble request for the cancellation of transfer orders. I shall remain indebted.
Thanking You.

Yours Sincerely,
Name:———–
Contact:————–

Letter to Revoke Transfer Order (Private Sector)

Respected Sir,

With due reverence and respect, I hope this letter finds you in good health. I have been working in this eminent and renowned organization for five years. This organization has gave me the best learning opportunities and as well as ability to trust my capabilities and grow into my career. I am very delighted to be a part of this company and will continue to prove my loyalty. Recently, I have been issued a transfer order to another city of this country. Sir, I have also been transferred before and I paid my duty but this time conditions are quite different for me. I got married and I have family of my own which is settled here, close to this location of company. It would not be possible for me to do a job there. I hope you understand my concern. I would not have wrote this letter if transfer was easy and possible for me.

Yours Sincere,

Mehta Singh

Sample Letter to Revoke Transfer Order

(Government Sector)

Respected Sir,

It is my request to you to acknowledge my letter as soon as possible. I came to your office regarding transfer issue and you asked me to write an official letter. Therefore, it is stated that I work as a senior clerk in this office. My period of working here is 6 years. It has been a pleasant experience. Everybody knows me around and about my details. I am writing this letter to request to you to please revoke my transfer order. My recent transfer order has been shifted to another city which is five hours away from my accommodation. It would not be possible for me to accept this transfer as it will take maximum ten to twelve hours travelling going and coming back to home. It is my kind request to please consider my position and my previous performances. Kindly, revoke my transfer. Please contact me for further discussion.

Yours Truly,

Name:———-

Designation:———

Department:—————-