Tag Archives: Email to Apologize for Late submission

Letter

Declaration Letter for Late Submission of Documents

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These are three different Easy Templates and are regarding documents that have been submitted late in various situations. If anyone requires help and wants to use these as inspiration, please do not hesitate. If there is a further need for explanation, then do not hesitate before reaching out to us using our email address or the comment box provided on our website.

Letter Requesting an Extension Regarding Submittable Documents

To,

——————

Address: —————

—————————

Date: __________

From,

—————————— (Name)

Address: ——————-

———————————

Subject: Requesting an extension for documents that need to be submitted

To Whom It May Concern,

I am writing to request an extension on the deadline for submitting the necessary documents for an upcoming conference. I have nearly completed all requirements, but I am awaiting the signature of the Dean on my No Objection Certificate. The Dean is currently out of town on business but is expected to return by the end of next week. However, the timeline I have been given says that all documents must be submitted by the day after tomorrow. As you can see, even though I am ready on my end, these unforeseen circumstances are causing a delay in the progression of my necessary documents.
I would be grateful if you could review my timeline and extend the deadline for the submission of documents accordingly. I have been a competent student/ employee and would like to remain so in the eyes of the admin so that I can be sure to leave a positive remark. My work is always impeccable, and I am truly sorry for these disruptions but would like to request that this not be judged as a mistake on my part, but as a circumstantial disturbance. I look forward to your reply.

Your kindness is highly appreciated.

Thank you so much.

Kind regards.

A Student Requesting the Acceptance of Documents that are Submitted Late

To,

——————

Address: —————

—————————

Date: __________

From,

—————————— (Name)

Address: ——————-

———————————

Subject: An extension regarding the documents that were due

Dear Sir,

I have been selected to represent my university at an international conference, and have been given a strict timeline for submitting the required documents. I have almost completed everything, except for the medical certificates, which only the dean of my university can sign after the hospital issues them. The doctor is currently unavailable but is expected to return by the end of next week.
I am respectfully requesting that you review my timeline and extend the date for the submission of documents. This conference is of utmost importance, and no matter how efficient I get, I cannot control these unforeseen circumstances. I look forward to your response.
I highly appreciate you for sparing the time and being so considerate.

Thank you so much.

Request Letter that due date be delayed for documents that need to be Handed In

To,

——————

Address: —————

—————————

Date: __________

From,

—————————— (Name)

Address: ——————-

———————————

Subject: A few day’s time to submit the due documents

Dear Madam,

I’m writing to ask for a delay in the due date for submitting the required paperwork for a forthcoming conference. I’ve almost finished all the prerequisites, but my No Objection Certificate still needs the Chancellor’s signature. The Chancellor is now away on business and is not taking any online appointments at the moment, but should be back by the end of the next week. But according to the schedule I was given, all paperwork must be turned in by the next day. I humbly ask that you go over my schedule and extend the deadline for submitting documentation. I eagerly await your response.

Thank you for your time and consideration

Emails

Sample Formats of Emails for Delay in Project Submission

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Sample Formats of Emails for the delay in project submission for office staff and students are provided below. Write an Email for Delay in Project – Project Delay Email Sample. Multiple formats are here.

Easy Email to Boss for Delay in Project Submission

Respected Sir,

Hope this email finds you well.

Sir, I am writing this email to inform you and apologize for the delay in the project submission. I was assigned the task of making the final project for ABC Organization and unfortunately because of the prompt attack of COVID I was away from the office for a number of days. I was not feeling energetic enough to work and was overtaken by weakness. I had panic attacks twice in which I couldn’t breathe. Under the aforementioned circumstance, I was unable to complete the project on time which caused a delay of two days. I tried my best to put up everything together so that, it may not affect the quality of work. I really apologize for the delay, but I hope that you can comprehend my condition and will accept the project. Please find the presentation along with the email. I shall remain obliged.

Regards,

Ajay Dixit
Finance Manager

Email to Apologize for Delay in Project

Respected Madam,

Hope you’re in the best of your health.

This is to inform you that I have submitted the project of (insert title) today in the afternoon, which I was supposed to submit yesterday. Madam, because of some underlying health issues I was not feeling well and I had to make an emergency doctor’s appointment yesterday morning. I thought that after getting free, I will come to work but because there were additional medical tests and it consumed my whole day. I am apologetic for not submitting the project on time and I assure you that such negligence will not ever happen again. I shall be very thankful to you if you can accept the project proposal, I have worked very hard on this. Thanking you in anticipation.

Regards,

Name

Designation

Sample Email for Delay in Project Submission (Student)

Respected Sir,

I am writing this email to apologize for the delay in the final project submission. Sir, I know that the deadline was for yesterday night but unfortunately my whole area has had a power cut-off since afternoon; because of which I couldn’t email the project. Sir, my phone was out of power as well and therefore I couldn’t ask any of my friends to email my project to you. Sir, you can confirm the power cut-off in the news as well. I beg you to please accept my final project without deduction in marks as it was not my fault and my project was ready before time. I couldn’t use any other source to email you because my gadgets were out of battery and I didn’t have the project saved anywhere else. I hope that you will understand my situation. I shall be very thankful to you for this.

Sincerely,

Varun Kumar
UOM-998-009

Apology Email for being late in Project Submission

Dear Sir,

I hope you are doing well.

This email is to inform you that, I have been unable to submit the project (insert name) to the client’s portal yesterday. There was a continuous issue of server problem and the project was not being uploaded. I tried through different mediums but the problem was at the client’s end. I also emailed the concerned person regarding the error but instead of understanding, they’re being very rude. I am attaching the emails which I sent them informing them about the issue. Sir, I tried uploading the project today and the problem is fixed, but the deadline was off yesterday. Kindly let me know what should I do under this scenario. It was definitely not my fault; the delay is of 12 hours. I shall be very thankful to you if you can deal with this. Thanking you.

Regards,

Priya Choopra

Designation

Email Format 1: Informal, to a Supervisor or Colleague

Subject: Update on Project Submission Timeline

Dear [Supervisor’s/Colleague’s First Name],

I hope this email finds you well. I wanted to provide you with an update regarding the project we’ve been working on.

Due to unforeseen circumstances, we are experiencing a slight delay in the project’s completion. We had initially planned to submit it by [Original Deadline], but we now anticipate needing [Additional Time Estimate, e.g., one week] to ensure that the work is done to the high standards we strive for.

I want to assure you that we are taking all necessary steps to expedite the remaining tasks and minimize this delay as much as possible. We understand the importance of this project and are fully committed to delivering it successfully.

I apologize for any inconvenience this may cause and appreciate your understanding. If you have any questions or concerns, please feel free to reach out to me. I will keep you updated on our progress and provide a revised timeline as soon as possible.

Thank you for your patience and support.

Best regards, [Your Name]

Email Format 2: Formal, to a Client or External Stakeholder

Subject: Important Update: Delay in Project Submission

Dear [Client’s/Recipient’s Name],

I hope this message finds you well. I would like to provide you with an important update regarding the [Project Name] that we have been working on for [Client/Company Name].

Regrettably, we are facing an unforeseen delay in the project’s completion. Our original deadline for project submission was [Original Deadline], but due to unexpected challenges and additional complexities that have arisen during the execution phase, we now anticipate needing [Additional Time Estimate, e.g., one month] to ensure the project’s successful delivery.

We will be revising the project timeline accordingly and will share the updated schedule with you at the earliest opportunity. Our top priority is to deliver a successful project that meets your expectations, and we appreciate your understanding during this challenging period.

If you have any questions or require further information, please do not hesitate to contact me directly. Your satisfaction is of utmost importance to us, and we remain dedicated to achieving the project’s goals.

Thank you for your trust in our team, and we look forward to continuing our collaboration.

Warm regards

Project Delay Email to Vendor

Subject: Important Update: Delay in Project Timeline

Dear [Vendor’s Name],

I trust this email finds you well. I am writing to inform you about an important update regarding our ongoing project, [Project Name], and its timeline.

Unfortunately, due to unforeseen challenges and unexpected complexities that have arisen during the execution of the project, we are experiencing a delay in its completion. Our initial deadline for project delivery was [Original Deadline], but we now anticipate that we will require additional time to ensure that the project is completed to the high standards we both expect.

We will be revising the project schedule accordingly and will share the updated timeline with you as soon as it is available. Our primary focus remains on delivering a successful project that aligns with our shared objectives, and we value your partnership and understanding during this time.

If you have any questions, concerns, or require further clarification, please do not hesitate to reach out to me directly. Open communication is essential to us, and we are committed to addressing any inquiries you may have.

Thank you for your ongoing partnership and support. We look forward to successfully completing this project together.

Warm regards,

[Your Name]

Project Delay Email to Contractor

Subject: Important Update: Delay in Project Timeline

Dear [Contractor’s Name],

I trust this message finds you in good health. I am writing to inform you about a significant development regarding our ongoing project, [Project Name].

Regrettably, we are facing an unforeseen delay in the project’s timeline. Our initial deadline for project completion was [Original Deadline], but due to unexpected challenges and complexities that have arisen during the execution phase, we now anticipate needing additional time to ensure the successful delivery of the project.

Please understand that this delay is not a reflection of our confidence in your capabilities or the quality of your work. Rather, it is a result of external factors and circumstances beyond our control. We remain committed to achieving the project’s objectives and maintaining the high standards we both expect.

If you have any questions, concerns, or require further information, please do not hesitate to reach out to me directly. Effective communication is crucial, and we are committed to addressing any inquiries you may have promptly.

We value our partnership with your company and appreciate your continued cooperation during this challenging period. We look forward to successfully completing this project together.

Best regards,

[Your Name]

Sample Email for Delay in Delivery

Subject: Important Update: Delay in Delivery

Dear [Recipient’s Name],

I hope this email finds you well. I would like to provide you with an important update regarding the delivery of your order #[Order Number], which was originally scheduled for [Original Delivery Date].

Regrettably, we are facing unforeseen challenges that have caused a delay in the fulfillment of your order. These challenges include [briefly explain the reasons for the delay, such as supply chain disruptions, production issues, etc.]. As a result, we now anticipate that your order will be delivered on or around [Revised Delivery Date].

Please accept our sincere apologies for any inconvenience this delay may cause you. We understand the importance of your order and are fully committed to expediting the process to ensure that the final product meets your expectations.

We will continue to monitor the progress closely and will keep you updated on the status of your order. Rest assured that we are doing everything in our power to minimize any further delays.

Once again, we apologize for any inconvenience this may cause and appreciate your patience and understanding as we work to resolve this matter promptly. Your satisfaction is of utmost importance to us, and we are committed to delivering a product that meets your expectations.

Thank you for choosing [Your Company Name] for your [Product/Service] needs. We look forward to fulfilling your order and exceeding your expectations in the near future.

Best regards,

[Your Name]