Tag Archives: cheque

Sample Letter to Client who Sent the Wrong cheque

Three sample Error letters to a client who sent the wrong cheque, the tone and approach vary to suit different communication styles. Each letter begins by expressing gratitude for the client’s prompt payment while addressing the observed discrepancy in the cheque amount. The letters emphasize understanding, highlighting the possibility of oversight and inviting the client’s cooperation in promptly resolving the issue. Contact information for the accounts department is provided for clarification or assistance. The overall tone ranges from diplomatic and formal to firm yet polite, and friendly with appreciation, depending on the desired approach in communicating with the client.

Here are three sample letters that you can use as a template to address a client who sent the wrong cheque.

Letter 1: Diplomatic Approach

[Your Company Name]

 [Your Company Address]

 [Date]

[Client’s Name] [Client’s Company Name] [Client’s Address]

Dear [Client’s Name],

I trust this letter finds you well. We appreciate your prompt response in remitting payment for Invoice #[Invoice Number]. However, upon reviewing the cheque received, we noticed a discrepancy.

It seems there might have been an oversight, as the cheque amount does not match the invoiced amount. We understand that mistakes can happen, and we would appreciate your assistance in resolving this matter promptly.

Kindly review the invoice and provide us with the correct payment at your earliest convenience. If there are any concerns or discrepancies on your end, please do not hesitate to contact our accounts department at [Your Contact Number] or [Your Email Address].

Thank you for your attention to this matter, and we look forward to your prompt resolution.

Sincerely,

[Your Full Name]

[Your Title]

[Your Company]

Letter 2: Firm Reminder

[Your Company Name]

[Your Company Address]

[Date]

[Client’s Name] [Client’s Company Name] [Client’s Address]

Dear [Client’s Name],

I hope this letter reaches you in good health. We acknowledge the receipt of your recent payment for Invoice #[Invoice Number]. However, upon processing the cheque, we observed a discrepancy in the amount.

It appears there might have been an error in the payment amount provided. To avoid any disruption in our services, we kindly request you to rectify this issue by submitting the correct payment at your earliest convenience.

Should you require any clarification or assistance, please do not hesitate to contact our accounts department at [Your Contact Number] or [Your Email Address].

Your prompt attention to this matter is appreciated.

Best Regards,

[Your Full Name]

 [Your Title]

[Your Company]

Letter 3: Friendly Reminder with Appreciation

[Your Company Name]

 [Your Company Address]

[Date]

[Client’s Name] [Client’s Company Name] [Client’s Address]

Dear [Client’s Name],

I hope this letter finds you well. We extend our gratitude for your recent payment toward Invoice #[Invoice Number]. Your promptness is greatly appreciated.

However, upon reviewing the payment, we noticed a discrepancy in the amount received. It seems there might have been a slight oversight. We understand that these things happen, and we are confident that we can quickly resolve this matter together.

Could you please review the invoice and send the correct payment at your earliest convenience? If you have any questions or concerns, feel free to reach out to our accounts department at [Your Contact Number] or [Your Email Address].

Thank you for your understanding and cooperation. We value our partnership and look forward to a swift resolution.

Warm Regards,

[Your Full Name]

[Your Title]

[Your Company]

Apology Letter due to Late Cheque Payment from Bank

Apology Letter due to Late Cheque Payment from BankLate cheque Payment/cheques bounces are one such unpleasant affair.In the cool atmosphere of banks sometimes unpleasant affairs flares up the scheme altogether that causes distress to clients and to suffice them apology letters under different sections are part of banking system for smooth relations. Sample formats are given below.

Apology Letter due to Late Cheque Payment from Bank

To,
Ms. Kyushu Gupta,
House No. 6 Street No. 2 DHA,
New Delhi,India.

Respected Madam,

We are regretful on dispatching your cheque no 1101-2365798-03 of worth 30 million late to you. The delay was because of bank’s policy mentioned in clause B of Annex 1 that say:“Larger amounts than 10 million should be withdraw after 3 weeks as the withdrawal process is counter checked by mother bank”. We hope you will understand our bindings.
Thanking you in anticipation.
Regards,

Sona Martha Sahaye.
Accounts Branch
New Delhi Branch.

Sample Apology Letter due to Cheque Bounce from Bank

To,
Mr.Gorge Robert,
House No. 6 Street No.2 DHA
Lahore

Subject: Apology Letter due to Cheque Bounce

Respected Madam,

We are remorseful on bouncing your cheque no 1101-2365798-03 of worth 60 million. The bounce was caused due to insufficient amount of sum in your bank account. We suggest you please keep a check on your transactions and withdrawals once in a month. For clients ease ATMs have the facility of generating mini bank statement that will keep you informed and will save you from this unpleasant state.

Regards,

Mr.Ahmad Raza
Accounts Branch
Standard Chartered Bank

Apology Letter due to Cheque Bounce from Bank
Apology Letter due to Cheque Bounce from Bank

Acknowledgement Letter for Grant Donation

Acknowledgement Letter for Grant Donation Sample, If any charitable organization receives funding of grant amount, following up with Acknowledgement letter is a must. Strengthening relationships with donors by sending out a thank you letter will not only help secure future of organization funding but will give the donor a way to know that you always appreciate their support.Format of grant donation is given below.

Sample Acknowledgement Letter for Donation

To
The Director,
Aries Enterprises.

Dear Sir,

I want to thank you on behalf of the charity you sent for our organization. Your contribution has made a remarkable difference in helping poor women to move forward in their lives.We hope that you will keep on co-operating with our organization with your charities and funds. With your generous help, we will be able to help in accommodating more women in our organization; this wili eventually lead to lower levels of poverty and unemployment.

Hope to see you again in our events along with more charities for helping poor women.

Thank you,

Yours faithfully,

Aslam Rana

Diector, Rehab Foundation

Sample Acknowledgement Letter for Grant Donation
Sample Acknowledgement Letter for Grant Donation

Request Letter of Cheque Collection from Bank

Sample format of request letter of cheque collection from bank, people may write to bank manager or other staff for requesting. Easy sample format letter.

Request Letter For Issue of  Cheque.                    

The  Manager,
Albarka Bank Ltd.
Commercial Area, Y- Block,
DHA Lahore.
 Subject:  Collection of Cheque from Bank
Dear Sir,
As Informed by Mr. Sikandar head office Albarka Bank Ltd Karachi that they have sent a cheque of Rs.  (Two Million etc) as donation to our organization.
We are sending Mr. Rehan Malik Resource Development Officer N.I.C 473405-4113460-8 to collect the amount. The official receipt shall be sent directly to head office in due course of time.
Yours faithfully,
 A.Q.Khan.

Chairman Rehman Foundation.