Sample Refund Requesting Letter from Airline

This sample article contains three easy formats of letters for requesting a refund from an airline. This is free to use for anyone who requires it. For more information please contact us via email or through the comment box.

  • Requesting a Refund due to Poor Services
  • Requesting a Refund due to Unavailability
  • Requesting a Refund due to Flight Cancellation

Requesting a Refund due to Poor Services

To,
The Airline Manager,
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————

Subject: Requesting a refund due to poor service 

Dear Mr. _______, my name is _______ and I am writing this letter to lodge a complaint against the in-plane airline services, as well as demand a refund for the recent flight I took.

The details of my flight are as follow:

Ticket ID:________

Flying from _______ to _______

Time or departure _______

Time or arrival __________

During the flight, not only did the hostesses display extreme rudeness, they were simply uninterested in doing their job. The stay at _______ was extended due to the pilot’s absence, and the staff was very unaccommodating even after causing such a disturbance. Furthermore, the place was not cleaned properly during the stay—the floor was littered, and the bathroom was not hygienic at all either.
Overall, it was not a very pleasant experience, and I would like to state that this is not what I had paid for. This is exactly why I feel like I should be refunded for the amount.
Please contact me shortly.

Name: ________
Signature:_________

Requesting a Refund due to Unavailability

To,
The Airline Manager,
Address: —————

Date: __________

From,

—————————— (Name)
Address: ——————-

Subject: Requesting a refund due to unavailability

Most courteously, Mr. _______, my name is ______, and I am writing this letter to ask got a refund regarding my recently purchased ticket. The details of my ticket are mentioned below:

Flying from _______ to _______

Time or departure _______

Time or arrival __________

Ticket ID: ________

Please understand that when I purchased my ticket, I had done so knowing that I would be taking the flight on the set date. Since then, however, my plans have changed and I will no longer be required to take the plane. My reasons for traveling were work-related and since I am no longer required by the company to attend the event, I do not deem it necessary to travel all this way.
I am issuing my claim for a refund a week in advance, and am hoping that it covers the validity period. Furthermore, I would be humbled if you would respond with a positive answer. Thank you.

Requesting a Refund due to Flight Cancellation

To,
The Airline Manager,
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————-

Subject: Requesting a refund due to Flight Cancellation

Dear, Mr. ________, I believe you are the manager at _______ Airlines. My name is ________, and I booked a flight with your airlines for the ____ (date) of ________ (month), _____(year). The flight was scheduled to leave ________(city) at _____(time) and arrive in ________(city) at_______(time).
However, due to unforeseen events, my flight was canceled. I found out about the cancellation when I got to the airport and was ready for departure. At first, we were told that our flights were merely delayed, and would leave in a couple of hours.
After making us wait, they told us that the delayed flight status has changed to cancel. We were also told that we would be reimbursed by being scheduled for the next flight that is going in the same direction, but that is of no use to me.
The reason I had even booked the flight was due to a business event that I had to attend in the city. This rescheduling is of no use to me, and I would like to kindly request the airline a refund regarding the matter.
I hope to hear from you soon.

Leave a Reply

Your email address will not be published.