Category Archives: Request letter

Sample Request Letter for Refund of Security Deposit

This pack contains different easy formats of applications for the subject matter. For more information, please reach out to us using our email or the comment box.

Refund Letter due to moving to Another Location

 To,
—————— (Name),
Address: —————
—————————

Date: __________

From,
—————————— (Name)
Address: ——————-
———————————

Subject: Request for a Return of the Deposit

Dear, Sir

I would like to, humbly, request that you please return the security deposit that I had submitted to you when I had first started my tenancy. I had come to your residence in ______ and had deposited a sum total of rupees, _______, in the form of a check. I have attached a photocopy of the check with this application, and the informal contract which took place between us is a testament to the fact that I had been asked to present the copy of my check in order to receive the amount I had deposited.
I understand if, upon inspection, you find any property damage and decide to deduct some money from the deposit, though I am sure that would not be the case. I am sorry to spring this onto you so quickly, but I have to move out of my residence before this month ends, and will be shifting to another place soon.
Thank you for proving to be a wonderful landlord for all these years, and I am sorry to be leaving you so soon. Regards.

Refund of Security Deposit Letter from College

The principal
California School of Contemporary Arts,
California.

Dear Sir,

I am a final year student of fine arts in your school. I have recently taken final year exams, and I passed with good marks. Now I have completed my studies at your college I am submitting this application for the reimbursement of my deposited security that I have given at the time of admission.

I have filed my clearance certificate with the admin officer earlier this month. I am requesting you to please issue me the security reimbursement cheque at your ease. I will be very grateful to you.

Thanking you in anticipation.

Yours truly,

John dean

Request for Return of Caution Money from University

Dear HOD,

I am Momina, a student of MBA Marketing writing to request you to refund my security deposit. The security deposit was charged me at the time of admission, and now my studies are completed. I have received my degree in the convocation held last month.

The accounts department asked me to write this application, and get it signed by the relevant department. Furthermore, my clearance certificate from all the departments is also attached to this letter. Please approve this refund on a priority basis. I will be thankful to you.

Warm Regards,
Enrolment No. 456789

Letter for Refund of Admission Fees

Dear Sir,

I am a student of biotechnology, semester third. I am writing this letter to you so that I can submit a complaint against the accounts department. They have clearly sent me the letter of fees refund in my first semester but I haven’t received it yet, after many reminders.

So I am requesting to you that please Refund it and solve my issue as soon as possible. I will be very thankful to you for this.

Hoping for the positive response

Thanks,

Application for Refund of Money from College

Dear Madam,

I sent this letter to request a Refund of the confirmation fee for course enrollment. Yesterday, my visa got rejected by the embassy so I will not be coming to the university this semester. I have dropped all my courses before the deadline so kindly refund that amount back to the bank from which the transfer was made. I am aware that 10% of the amount would be cut as the administration charges.

Furthermore, I have attached the confirmation slip of the payment made with this email. You may contact me in case of any further queries. Thank you.

Best Regards,

Ali Noor

Student ID

Sample Letter Requesting Refund of Earnest Money

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Recipient’s Name]
[Real Estate Agency or Seller’s Name]

Subject: Request for Earnest Money Refund

Dear [Recipient’s Name or Title],

I am writing to formally request the refund of the earnest money deposit in the amount of $[Amount] that I submitted on [Date of Earnest Money Payment] for the property located at [Property Address].

Unfortunately, due to unforeseen circumstances, I am unable to proceed with the purchase of the property as outlined in our purchase agreement dated [Date of Purchase Agreement]. After careful consideration, I have decided to withdraw my offer on the property, and I understand that this may result in the forfeiture of the earnest money deposit as stipulated in the agreement.

I kindly request that you process the earnest money refund at your earliest convenience. I understand that there may be certain administrative processes involved, and I appreciate your prompt attention to this matter.

Please find attached a copy of the purchase agreement for your reference. If there are any additional forms or information required from my end to expedite the refund process, please do not hesitate to inform me.

I appreciate your understanding in this matter and look forward to receiving confirmation of the earnest money refund. You can reach me at the provided contact information should you have any questions or require further clarification.

Thank you for your prompt attention to this request.

Sincerely,

[Your Full Name]

Application for Security Refund from Company

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Date]

[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Security Refund Application

Dear [Company Name],

I am writing to formally request the refund of my security deposit, which was submitted on [Date of Security Deposit Payment]. The deposit pertains to [Specify the nature or purpose of the security deposit, e.g., a rental property, service agreement, etc.].

Here are the key details of my security deposit:

  • Amount Paid: $[Amount]
  • Date of Payment: [Date of Payment]
  • [Any additional relevant details]

I have fulfilled all the requirements and obligations associated with this security deposit, as outlined in our agreement. I kindly request that you process the refund without delay.

Please find attached any necessary documents, including a copy of the agreement and proof of compliance with its terms.

I would appreciate your prompt attention to this matter and request that you communicate the status and timeline for the refund to the contact information provided above.

Thank you for your cooperation, and I look forward to the swift resolution of this request.

Sincerely,

[Your Full Name]

Refund Letter due to Job Transfer and Subsequent Shift

To,
Address: —————
—————————

Date: __________

From,
—————————— (Name)
Address: ——————-
———————————

Subject: Request for the Deposit

Dear Sir/Ma’am,

My name is ________, and I live in apartment number ______. I have been a long-time tenant of yours, and am saddened to inform you that I will soon be leaving your acquaintance. I’d like to sincerely request that you return the security deposit I handed you when I first started my rental period. I had arrived at your house in ______ and had left a check for a total of ______ rupees there.
My agreement also stated that property damage would be deducted from the total security fee, but I ensure you that after all thorough inspections, there is no need for any such measure. Furthermore, the agreement stated that I would need to inform the landlord around two weeks in advance before I would have to leave, and I am well within that time frame.
The formal agreement that was made between us attests to the fact that I was required to submit a copy of my check in order to be paid the amount I had deposited, and I have attached a photocopy of the check with this application.

Lastly, I would like to thank you for all your troubles.

Requesting an Early Security Deposit Refund

To,
—————
Address: —————
—————————

Date: __________

From,
—————————— (Name)
Address: ——————-
———————————

Subject: Deposit Return Request

Dear Sir,

I am _______, from house no. _______. I have been a tenant of yours for the duration of _____ to _____ and would like to inform you that I will be terminating my contract this coming month. The reasons for my leaving are personal and have nothing to do with you or the dwelling.
I recall that my verbal contract had stated that I would need to inform you _____ days in advance in order to get a refund for my security deposit, and I understand that I am a bit late. However, I would like to appeal to your good nature and like to request that you keep our years’ worth of goodwill and refund my amount as quickly as is convenient for you.
The reason I am in such a hurry regarding the matter is that I intend to shift to my new place as soon as can, and I cannot do that without wrapping up my matters here.

Thank you.

Request Letter for Refund of Security Deposit from Company

Please find below, sample Letter regarding a request for a return for a security deposit from different companies. For additional queries, please contact us through our email address or our comment box, and we will get back to you shortly.

Easy Request Refund Letter from the Water Company

To,

—————— (Title of the Officer in charge),

___________ (Officer department)

___________ (Officer in charge name),

Address: —————

Date: __________

From,

—————————— (Name)

Address: ——————-

Subject: Request for a return of the deposit

With all due respect, Sir, I am writing this letter to you so that you may aid me in getting my security deposit back from ________ water company.
When I had first moved in, I was required to put down ________ (price) amount as a security deposit for the company. I had done so immediately.
Now, however, I have made the decision to move to my place of residence. In the light of these events, I had decided that it would be better if I would quickly wrap up my paperwork regarding the legalities of my residence. While all other work is complete, the only thing that is left for me to do is a sub to submit a signed application that states that my refund has been approved for collection.
This is why I would like to urge that you reply to my application as quickly as is possible for you.

Thank you.

Sample Request Refund Letter from an Insurance Company

To,
—————— (Officer designation)

___________ (Officer department)

___________ (Officer in charge name)

Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————-

Subject: Request for the Deposit’s return

Sir, with all due respect, in order for you to help me obtain my security deposit returned from the _______ Insurance company, I’m writing this letter to you.

Below are the details:

Cheque number: ___________

Insurance invoice number: ___________

I had to pay the _______ (price) amount as a security deposit to the company when I first moved in. I had done it via cheque, and have attached a copy of it with this letter. But as of right now, I’ve decided to change my insurance company. I had determined that it would be best if I swiftly finished my documentation regarding the legalities of my insurance, in light of these circumstances. The only thing left for me to do is submit a signed application stating that all other work has been completed.

Thank you for a wonderful experience.

Letter for Car Insurance Security Deposit

To,

—————— (Officer name and designation),

___________ (Officer department)

Address: —————

Date: __________

From,
—————————— (Name)

Address: ——————-

Subject: Security Deposit Return Application

Sir, with all utmost regards, I would like to state that I have been a long-time client of your company. This is why I am writing this letter in hopes that you would assist me in collecting my security deposit from here.
I had to pay _______ (price) amount as a security deposit to the company, in cash, when I first applied for the insurance package. I have the original receipts with me and can provide them for you if you require them.
However, as of right now, I’ve decided to cancel my contract. I had determined that it would be best if I promptly finalized my paperwork regarding the legalities of my car insurance. In light of these circumstances, the only thing left for me to do is submit a signed application contending to the dues that are currently being evaluated. My experience with the company has always been phenomenal, and my reasons for cancellation are purely personal. If, in the future, I require vehicular insurance, know that your company would be my priority.

Invoice number: ——————
Consumer number: __________

Regards,

Name: ___________
Signature: __________

Application for Security Refund of Teacher

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Recipient’s Name]
[Recipient’s Title]
[Institution or Organization Name]

Subject: Request for Security Refund – Teacher

Dear [Recipient’s Name],

I am writing to formally request the refund of my security deposit, which was submitted as a requirement during my employment as a teacher at [Institution or School Name]. I am resigning from my position effective [Last Working Day], and I believe I am entitled to the return of my security deposit as per the terms of my employment contract.

Below are the details related to my employment and the security deposit:

  • Employee Name: [Your Full Name]
  • Employee ID: [Your Employee ID, if applicable]
  • Date of Employment: [Date of Employment Start]
  • Date of Resignation: [Last Working Day]
  • Amount of Security Deposit: [Dollar Amount]
  • Method of Payment: [e.g., Check, Bank Transfer, etc.]
  • Payment Date: [Date of Payment]

I have fulfilled all my obligations and responsibilities during my tenure as a teacher at [Institution or School Name], and I have ensured that all school property entrusted to me is in good condition. I kindly request that you process the refund of my security deposit in a timely manner, as stipulated in my employment agreement.

Please find attached the necessary documents and any additional information required to facilitate the refund process. If there are any specific forms or procedures I need to follow, please provide guidance or instructions accordingly.

I am available for any further clarification or information you may require to process this request efficiently. You can reach me at [Your Phone Number] or [Your Email Address].

I appreciate your prompt attention to this matter and look forward to a swift resolution. Thank you for your cooperation.

Sincerely,

[Your Full Name]

Request Letter for Request of Security Deposit from Electricity

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Utility Company Name]
[Address]
[City, State, ZIP Code]

Subject: Request for Refund of Electricity Security Deposit

Dear [Utility Company Name],

I am writing to formally request a refund of the security deposit that I paid when establishing my electricity service with [Utility Company Name]. My account details are as follows:

  • Account Holder Name: [Your Full Name]
  • Account Number: [Your Account Number]
  • Service Address: [Your Service Address]
  • Date of Account Establishment: [Date When Service Started]
  • Amount of Security Deposit: [Dollar Amount]
  • Method of Payment: [e.g., Check, Credit Card, etc.]
  • Payment Date: [Date of Security Deposit Payment]

I am pleased to inform you that my account has been in good standing throughout my time as a customer with [Utility Company Name]. I have consistently paid my bills on time and have not incurred any late fees or penalties. As a result, I believe I am now eligible for a refund of my security deposit in accordance with the terms and conditions of our service agreement.

I kindly request that you initiate the process to refund my security deposit promptly. Please inform me of any specific forms or procedures that I need to follow to complete this request. I have attached copies of relevant documents and proof of payment to expedite the process.

I would like to express my gratitude for the reliable service I have received from [Utility Company Name], and I hope to continue our positive business relationship in the future.

Thank you for your prompt attention to this matter, and I look forward to receiving my security deposit refund at your earliest convenience.

Sincerely,

[Your Full Name]

Application for Security Deposit from Teacher

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address

[School Name]
[School Address]
[City, State, ZIP Code]

Subject: Application for Security Deposit Refund

Dear [Principal’s Name or School Administrator’s Name],

I hope this letter finds you well. I am writing to formally request the refund of my security deposit, which I submitted upon joining [School Name] as a teacher. I have thoroughly enjoyed my time at [School Name] and have always strived to fulfill my responsibilities to the best of my abilities.

Here are the details related to my employment and the security deposit:

  • Employee Name: [Your Full Name]
  • Employee ID: [Your Employee ID, if applicable]
  • Date of Employment: [Date of Employment Start]
  • Date of Resignation: [Last Working Day]
  • Amount of Security Deposit: [Dollar Amount]
  • Method of Payment: [e.g., Check, Bank Transfer, etc.]
  • Payment Date: [Date of Payment]

As per the terms of my employment contract, I am eligible for the return of my security deposit upon my resignation, provided that all school property entrusted to me is in good condition. I have made sure to return all school materials and equipment in excellent condition, and I have fulfilled all my obligations during my tenure.

I kindly request that you process the refund of my security deposit as per the agreed-upon terms. Please inform me of any specific forms or procedures that need to be completed for this refund, and I will ensure they are promptly submitted.

I appreciate your prompt attention to this matter and kindly request that the refund be processed in a timely manner. If you require any further information or have any questions, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you once again for your understanding, and I look forward to receiving my security deposit refund.

Sincerely,

[Your Full Name]

Request Letter to School for a Refund of the Tuition Fee

This is an article containing different Easy formats of letters of refund to an educational institution. If more information is required, please do not hesitate to reach out via the comment box or the given email address.

  • Refund Letter due to Financial Reasons
  • Sample Refund Letter due to Shifting Institutions
  • Easy Refund Template due to Financial Crisis

Sample Refund Letter due to Financial Reasons

To,
Principal —————— (name)
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————-

Subject: A refund of the tuition Fee

Respected Sir,

I, __________, attend this (School/Institute) as a student of grade __________, roll no. _________. I am writing to request a complete return of my ________tuition cost (Money Amount).

I must drop this course because of the following reasons:

1. The fee hike has put immense pressure on my family and I cannot continue on with my education. 

2. The withdrawal of my scholarship has made me unable to continue at the institution.
The guidance counselor told me that a full refund will be given if the student withdraws from the course within two, three, or four weeks after the start in the accordance with this institute’s refund procedures, which are outlined in the College Guide. This is written under the section _________, subsection _________. I am inside that limit, as you can see from the included withdrawal sheet.
I appreciate you taking the time to check into this, and I anticipate getting the full reimbursement because it would mean a lot to me and my family.
Looking forward to a positive response.

Thank you.

Application by Parent for Refund of Tuition Fees

Dear Principal,

My child goes to your school, but my job has been transferred to another city. I have to shift there with my family. I have paid the child’s full school fees, but now my child will not be able to continue his education in your school. So you are requested to reimburse my child’s full fees deposit. I will be thankful to you.

Sincerely Yours,

Your Name

Sample Letter for Refund of School Fees Template (Due to Death of Parent)

Dear dean!

Sir, after the sudden death of my mother I and my family, have to move back to Iowa where we have our family house. We were living in New York just because of my father’s job here but now, as he is no more here, so we have one month to leave the apartment. I have already submitted the fees for this term which I will not be able to study here. I want to request you can please refund my fees so I will be able to go back to Iowa and continue my studies there.

I hope you will look into my application, and I hope to hear back from you soon.

Regards,

Your Name

Letter of Refund of Request in Tuition Fees for College or University (Due to Financial Issies)

Dear Madam,

Owing to some financial issues, I am not able to continue my studies for the time being. My father’s business is in the doldrums, and he needs my help. I have decided to take a break from my studies, and help my father in his business. I am not able to attend this semester. My request to freeze this semester has already been approved by the Controller Examination. I will cover up the course of this semester in summer vacations.

I am running short of money. I request you to refund my semester fees as I am not going to attend this semester.

Kindly approve my request,

Your Name

Request letter refund of Tuition Fees (After Study Visa Rejection)

Dear Sir/Madam,

My name is (your name), and I am an admitted international student at York University for the fall term (Date). My student ID is 216368086.

Last week I paid my tuition fee for the first semester. Unfortunately, today I received a mail from Canadian Embassy about my visa getting rejected. I will not be joining York University this fall, and am not planning to defer my course to January intake. Therefore, I request you to please refund my tuition fee for the first semester back to the account from which the payment was made. I have attached the statement of the transaction from the bank as proof. I have dropped all the courses, and I am aware that 10% of the amount would be deducted as administrative charges.

For any further information, you may contact me. I would be very grateful to you if the amount is refunded within a week or two.

Best Regards;

Your Name

Application for Refund of School Fees Due to Financial Problems

Dear Principal,

My child goes to your school in (class), but now our financial situation is not good. Therefore, he can no longer continue his education. Please refund my child’s deposited fee. Which, of course, helps us to move forward. I will be grateful to you.

Sincerely Yours,

Your Name

Sample Refund Letter due to Shifting Institutions

To,
Principal —————— (name)
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————-

Subject: A request to return Tuition Fee

Dear Sir,

My name is __________, and my roll number is ________. I am a student of class ________, and have been in this school since grade _________.
However, due to my father’s job transfer, I have to withdraw my admission from the school and move to ________ city.
I have paid my complete fee for the amount _________ and would like to request that you approve my application for a refund of the tuition fee that has been deposited.
I would like you to review the matter with great urgency and approve my request because the earlier my paperwork gets done, the earlier I can start applying to the new school. With exams approaching, I want to get a head start so that my education is not disturbed. 
Thank you so much for your keen efforts in enabling all of us to get a better education. I hope to hear from you soon, and with a positive response.
Regards.

Easy Refund Template due to Financial Crisis

To,
Principal —————— (name)
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————-

Subject: An application to return the tuition fee

Respected Sir/ Ma’am,

My name is _________ and my roll number is ________. Respectfully, I would like to inform you that I am a student at your school and that I am writing to request that you please refund the fees that I have deposited. Due to the recent alert of a retraction of the scholarships that private institutes are offering to underprivileged students, I have had to make a hard decision and withdraw my admission to this school/college.
While I have worked very hard for my scholarships, I also understand that the school is not to be blamed for taking these drastic steps. I am sad to be leaving this institution because I have come to think of it as a second home, but we all must face reality.
Please find attached a copy of my paid fee challan, my admission forms, and my withdrawal application.
I would like to thank you for the wonderful time that you have crafted for us here at _________.
Hoping to hear from you soon.
Thank you.

Sample Refund Requesting Letter from Airline

This sample article contains three easy formats of letters for requesting a refund from an airline. This is free to use for anyone who requires it. For more information please contact us via email or through the comment box.

  • Requesting a Refund due to Poor Services
  • Requesting a Refund due to Unavailability
  • Requesting a Refund due to Flight Cancellation

Requesting a Refund due to Poor Services

To,
The Airline Manager,
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————

Subject: Requesting a refund due to poor service 

Dear Mr. _______, my name is _______ and I am writing this letter to lodge a complaint against the in-plane airline services, as well as demand a refund for the recent flight I took.

The details of my flight are as follow:

Ticket ID:________

Flying from _______ to _______

Time or departure _______

Time or arrival __________

During the flight, not only did the hostesses display extreme rudeness, they were simply uninterested in doing their job. The stay at _______ was extended due to the pilot’s absence, and the staff was very unaccommodating even after causing such a disturbance. Furthermore, the place was not cleaned properly during the stay—the floor was littered, and the bathroom was not hygienic at all either.
Overall, it was not a very pleasant experience, and I would like to state that this is not what I had paid for. This is exactly why I feel like I should be refunded for the amount.
Please contact me shortly.

Name: ________
Signature:_________

Requesting a Refund due to Unavailability

To,
The Airline Manager,
Address: —————

Date: __________

From,

—————————— (Name)
Address: ——————-

Subject: Requesting a refund due to unavailability

Most courteously, Mr. _______, my name is ______, and I am writing this letter to ask got a refund regarding my recently purchased ticket. The details of my ticket are mentioned below:

Flying from _______ to _______

Time or departure _______

Time or arrival __________

Ticket ID: ________

Please understand that when I purchased my ticket, I had done so knowing that I would be taking the flight on the set date. Since then, however, my plans have changed and I will no longer be required to take the plane. My reasons for traveling were work-related and since I am no longer required by the company to attend the event, I do not deem it necessary to travel all this way.
I am issuing my claim for a refund a week in advance, and am hoping that it covers the validity period. Furthermore, I would be humbled if you would respond with a positive answer. Thank you.

Requesting a Refund due to Flight Cancellation

To,
The Airline Manager,
Address: —————

Date: __________

From,
—————————— (Name)
Address: ——————-

Subject: Requesting a refund due to Flight Cancellation

Dear, Mr. ________, I believe you are the manager at _______ Airlines. My name is ________, and I booked a flight with your airlines for the ____ (date) of ________ (month), _____(year). The flight was scheduled to leave ________(city) at _____(time) and arrive in ________(city) at_______(time).
However, due to unforeseen events, my flight was canceled. I found out about the cancellation when I got to the airport and was ready for departure. At first, we were told that our flights were merely delayed, and would leave in a couple of hours.
After making us wait, they told us that the delayed flight status has changed to cancel. We were also told that we would be reimbursed by being scheduled for the next flight that is going in the same direction, but that is of no use to me.
The reason I had even booked the flight was due to a business event that I had to attend in the city. This rescheduling is of no use to me, and I would like to kindly request the airline a refund regarding the matter.
I hope to hear from you soon.

Sample Refund Requesting Letter from Airline

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]

[Airline Name]
[Airline Address]
[City, State, ZIP Code]

Subject: Refund Request for Flight Booking – [Your Booking Reference Number]

Dear [Airline Name] Customer Service,

I hope this letter finds you well. I am writing to request a refund for my flight booking with the reference number [Your Booking Reference Number], which was scheduled for [Date of the Flight]. Unfortunately, due to unforeseen circumstances, I had to cancel my travel plans, and I am now seeking a refund for the ticket price.

Below, I have provided the details of my booking for your reference:

Booking Reference Number: [Your Booking Reference Number] Passenger Name: [Your Name] Flight Details: [Flight Number] from [Departure City] to [Arrival City] on [Date of the Flight]

I understand that the terms and conditions of my ticket may specify whether it is refundable or non-refundable. If my ticket is indeed refundable, I kindly request that you process the refund as soon as possible. I am aware that some airlines may have a refund processing fee, and I am willing to cover any applicable fees, as long as the remainder of the ticket price is refunded.

Please find attached copies of my booking confirmation, ticket, and any other relevant documents to assist you in processing my refund request. Additionally, I would appreciate it if you could provide a timeline for when I can expect the refund to be credited to the original payment method used for the booking.

I understand that these are challenging times for the travel industry, and I appreciate your attention to my request. I hope that [Airline Name] can process my refund request in a timely manner so that I can make the necessary adjustments to my travel plans.

If you require any further information from me, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number].

Thank you for your prompt attention to this matter, and I look forward to a swift resolution.

Sincerely,

[Your Name]

Letter Requesting Refund from Travelling Agency

 [Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]

[Travel Agency Name]
[Travel Agency Address]
[City, State, ZIP Code]

Subject: Request for Refund – [Your Booking Reference Number]

Dear [Travel Agency Name] Customer Service,

I hope this letter finds you in good health. I am writing to request a refund for a travel package that I booked through your agency with the booking reference number [Your Booking Reference Number]. Unfortunately, due to unforeseen circumstances, I am unable to proceed with the planned trip, and I kindly request a refund for the amount paid.

Below are the details of my booking for your reference:

Booking Reference Number: [Your Booking Reference Number] Travel Package Name: [Name of the Travel Package] Departure Date: [Departure Date] Return Date: [Return Date] Total Amount Paid: [Total Amount Paid]

I understand that the terms and conditions of the travel package may specify whether it is refundable or non-refundable. If my travel package is indeed refundable, I request that you initiate the refund process at your earliest convenience. I am aware that some travel agencies may have refund processing fees, and I am willing to cover any applicable fees as long as the remainder of the package price is refunded.

To facilitate the refund process, I have attached copies of my booking confirmation, payment receipts, and any other relevant documents. Additionally, I kindly request that you provide a timeline for when I can expect the refund to be processed and credited to the original payment method used for the booking.

Should you require any further information from me or have any questions regarding my request, please feel free to contact me at [Your Email Address] or [Your Phone Number].

Thank you for your understanding and assistance in this matter. I look forward to receiving a favorable response and the processing of my refund.

Sincerely,

[Your Name]

[Signature if sending a printed letter]

Complaint Letter for Ticket Refund

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]

[Airline/Travel Agency Name]
[Company Address]
[City, State, ZIP Code]

Subject: Complaint Regarding Delayed Ticket Refund – [Your Booking Reference Number]

Dear [Airline/Travel Agency Name] Customer Service,

I hope this letter finds you well. I am writing to express my dissatisfaction with the handling of my ticket refund request for my recent flight/travel booking with the booking reference number [Your Booking Reference Number].

I initially contacted your customer service department on [Date of Initial Contact] to request a refund for my [Flight/Travel Package] booking due to [state the reason for the refund request, e.g., flight cancellation, change in travel plans, or other valid reasons]. During that call, I was informed that my request was duly noted, and I would receive a refund within [promised timeframe, if provided]. However, it has now been [mention the number of days/weeks/months] since my initial request, and I have yet to receive any communication or refund from your company.

This delay in processing my refund has caused me significant inconvenience and financial strain. I have been patient in awaiting the resolution of this matter, but the lack of communication and the extended waiting period have become unacceptable. I believe it is my right as a customer to receive timely and transparent updates regarding my refund request.

Booking Reference Number: [Your Booking Reference Number] Passenger Name: [Your Name] Flight Details/Travel Package Name: [Flight Number/Travel Package Name] Date of Booking: [Date of Booking]

I expect a swift resolution to this issue and a response from your customer service team within [mention a reasonable timeframe, e.g., 10 business days] of receiving this letter. If I do not receive a satisfactory response within this timeframe, I will have no choice but to escalate this matter further through relevant consumer protection agencies or legal channels.

I believe in the commitment to customer satisfaction that [Airline/Travel Agency Name] stands for, and I

Thank you for your prompt attention to this matter, and I look forward to a timely resolution.

Sincerely,

[Your Name]

[Signature if sending a printed letter]

Request Letter for the Purchase of New Oven

Are you wanting to order/request a new oven for the office/school/factory for any desired reason? We have provided you with these sample request letters that you can use to order/request an oven for your office/workplace/school/industrial kitchen for your desired purpose easily stating your reasons from the authorities or market. If you got requests for purchase letters for any other things you can leave your requests in the comment box.

Sample Request Letter to Purchase a New Oven for the Office

Essel Group
56 Arena X, Mumbai, India

Subject: Request Letter To Head Management for the Purchase of a New Oven for the Office

Dear Sir,

This letter is being written to you to request your approval to purchase a new oven for our office. Most of our employees bring lunch from home that needs to get rewarm at the lunch break. Also, the regular hot water/ tea/coffee is also made in the oven so it is really necessary to have one at our office. The old oven is out of order and can not get repaired and can only be sold as scrap. We need to get a new one this month. For this, I would want you to approve for a budget to get a good one this month.
I request you to approve the purchase of a new oven for the Mumbai office and also approve the budget for it so that we can place our order as soon as we can. Thanks.

Yours Sincerely,
Arun Vijay, Manager
Mumbai Office

Easy Request Letter to Purchase a New Oven for the School

Delhi Public School For Girls
Street 5, New Delhi, India

Subject: Request Letter to Head Management for the Purchase of a New Generator for the School`s Cafeteria

Dear Sir,

Hope you are doing well. This letter has been written to you to request the purchase and installation of a new oven at the school cafeteria. The oven in the school`s cafeteria is used daily and it is necessary to serve hot beverages to our staff along with the use for the students buying food items in the cafeteria that needs to be warmed up during the lunch break for other daily use. The old oven that was being used in the cafeteria accident stopped working and we could not get it fixed and it needs to e replaced.
I request to approve the purchase of a new oven for the school cafeteria and also approve a budget for the purchase of the oven so that we can easily purchase one and get it delivered here as soon as we can. Thanks.

Yours Sincerely
Varun Singh, Head Of Staff

Request Letter to Purchase a New Oven for the Bakery

Hot Heaven Bakeries
Block E, New Delhi, India

Subject: Request Letter to Head Management of the Company for the Purchase of a New Oven

Dear Sir,

I am writing this letter to inform you that one of our main baking ovens at our bakery stopped working 2 days ago. We get it checked by an electrician and according to him, it can not be repaired at this moment. The oven had god capacity and was regularly used to bake many of our cakes we can not survive without it because it will probably affect our capacity and will also cause other ovens to get used for more period. We have taken a quotation from one of our old suppliers and the oven will cost ?200,000.
I request to approve the purchase of this oven and approve a budget for the said amount as well. so that we can place our order as soon as possible. Thanks.

Yours Sincerely
Vidya Khanna, Manager

Above mentioned Sample Request Purchase Letter helps you if you want new ovens for school, office, and bakery. you can modify them too according to your need. Necessary changes can be done.

Request Letter for Cancellation of Purchase Order by Purchase Department

Are you wanting to write a cancellation letter for a purchase order you place that you can not get anymore due to unfortunate circumstances or other reasons? Well, we have provided you with some sample letters that you can copy to write a letter to cancel your purchase order. If you got requests for purchase letters for any other things or cancellation letters you can leave your requests in the comment box.

Sample Request Letter to Cancel the Purchase of Chemical in Bulk

ALC Pharma Ltd
56 street Chennai Market. India

Subject: Request Letter to Cancel the Purchase Order for Chemical in Bulk

Dear Sir,

It is to inform you that we want to cancel the order we placed with you on 20th May 2022 for the purchase of a few chemicals in bulk. The order no is 17. We had ordered Octocrylene, emulsifiers, waxes, stearic acid, and active charcoal from your company. We needed these chemicals for our cosmetics but the other raw material could not arrive on time. Due to this unfortunate turn of events, we can not have these chemicals in bulk stored for long and you know that their shelf life is not long enough and all this will go to waste. We can not risk all this stuff going to waste it will waste the money spent as well. so I request you to kindly cancel our order as we can no longer store these chemicals. We are extremely sorry for the inconvenience we got you into.
I hope you can understand our situation, I request you to kindly cancel our order.

Thanks
Yours Sincerely
Hemant Khanna, Manager Nyx Cosmetics

Easy Request Letter to Cancel the Order of IT Department Items

Ravi Electronics
Street C, Mumbai Mall, India

Subject: Request Letter to Cancel the Order of IT Department Items

Dear Sir,

This letter s being written to you to inform you that our IT company placed an order with you on 20th March 2020, for the supply of some IT equipment that we needed urgently. As per the agreement you were supposed to deliver the equipment in 2 weeks. It is almost 4 weeks and we have not heard from you and this has cost us our money and time. We no longer need that equipment as w got it in urgency from another store as you failed to fulfill your commitment. Our order no was 21 and it had some routers, modems, and headsets included.
Now after a  month has passed we can not get any stuff from you after already having a loss. Kindly cancel the order no 21. Thanks.

Yours Sincerely
Himat Sharma, Manager
Intex Technologies

Request Letter to Cancel the Order for the Purchase of Raw Material

Anand Suppliers
Block E, New Delhi, India.

Subject: Request Letter to Cancel the Purchase Order of Raw Material.

Dear Sir,

This is to inform you that we would like to cancel the order that we placed with you for some raw materials that we needed for our products on 15th May 2022. The order was placed seeing the normal circumstances. But due to the current political situation in the country, we could not get the other very important raw material for our product. It will take 2 weeks for that product to reach here due to a sudden hike in prices and other reasons. We can not keep the raw material taken from you s we have no warehouse to store it and also because it will g bad and the money will go to waste. Due to these circumstances, we are sorry that e can not get your products for now.
Kindly understand and cancel our order no 00025 with you. Thanks

Yours Sincerely
Rahul Khanna, Manager.

Request Letter for Renewal of Web Hosting

If you have wanting to write a request letter for the purchase/renewal/ shifting of your website hosting. We have provided you with some sample letters to purchase website hosting that you can use to write your own by modifying it simply and using personal information and requests. You can use these to ask for services and details. If you got requests for purchase letters for any other things you can leave your requests in the comment box.

Request Letter to Purchase a New Website Hosting for Your Work

BlueHost Website Providers
56 Arena X, Mumbai, India.

Subject: Request Letter to Purchase Website Hosting for Your Work

 Dear Sir,

Hope you are having a good day, I am writing you this letter to request your services for providing web hosting for WordPress. I want to purchase your services to work. At this moment I can purchase shared hosting services. I opted for your company for the 99% uptime and free support services as well as the good reviews I heard about the services. Therefore I request you to kindly contact me and let me know about your packages and your rates. Along with the services mentioned kindly send me details about all of the services in your different packages so that I can make a better decision.
I will be waiting for your response on this. Thanks.

Yours Sincerely
Arjun Singh.

Sample Request Letter for the Renewal of Website Hosting Services

Scala Web Hosting Services
Phase 10, Mumbai, India

Subject: Request Letter for the Renewal of Web Hosting Services for Your Company

Dear Sir,

Hope you are doing good. I have been advised to write this letter to you to inform you that our contract with you for getting web hosting services from your company and management of the services of our website. Your company has been providing us with good services and has been maintaining our company website very efficiently and we have no downtime and no complaints so far. For this reason, we would like you to renew our contract for the year 2022 as well. we are very satisfied with your services and with the customer support service as well. we have not experienced any issue with your services and would like to keep it this way for now. Kindly sign us up for the renewal and alert us about any rate changes as well. so that we can approve it for this year.
We will be waiting for your response.
Yours Sincerely
Hrithik Khanna

Easy Request Letter for the Change of Web Hosting

Sussex Graphic Designers
Block E, New Delhi, India

Subject: Request Letter for the Approval for Switching the Web Hosting Services

Dear Sir,

I am writing you this to request your approval for us to switch our website hosting. The current website hosting service is not doing smoothly and is causing us trouble. There are a lot of problems with the downtime. Our visitors have complained about our website not working most of the time, low bandwidth is another problem, also that the current host is not providing us phone support and getting any technical help from them takes a lot of time. We can not afford our website to take a lot of time to launch it affects the number of visitors and people rather leave than wait for it to launch. To fix this problem we have decided to switch our hosting services.
I would like to request your approval for changing our website hosting from HostGator company to Bluehost website hosting company. The new package with this company will come with 24/7 technical support and larger bandwidth. Kindly approve a budget as well as it will cost us  ?1699/month. Thanks.

Yours Sincerely
Arijit Khanna, Manager
Delhi Office

Request Letter for the Cancellation of an Order

Are you wanting to write a cancellation letter for a purchase order you place that you can not get anymore due to unfortunate circumstances or other reasons? Well, we have provided you with some sample letters that you can copy to write a letter to cancel your purchase order. If you got requests for purchase letters for any other things or cancellation letters you can leave your requests in the comment box.

Request Letter to Cancel the Purchase of a Generator

ALC Generators
56 street Chennai Market

Subject: Request Letter to Cancel the Purchase Order of a Generator

Dear Sir,

It is to inform you that we want to cancel the order we placed with you on 17th May 2022 for the purchase of a 200kv capacity generator. The order no is 71. We have to cancel this purchase as we could not get approval for this purchase and in this unfortunate turn of events, we now can not purchase it anymore. The cancellation of approval came after we placed the order and we had no idea about it. We are extremely sorry for any kind of inconvenience that we must have gotten you into because of this cancellation.
We no can get the generator and for compensation, we will place our future orders with you but for now, I request you to kindly cancel our order.

Thanks
Yours Sincerely
Hemant Khanna, Manager IPC Technologies

Request Letter to Cancel the Order of New Uniforms for the School

Sharma Tailors
Street C, Mumbai Bazaar, India

Subject: Request Letter to cancel the Order of New Uniforms

Dear Sir,

This letter s being written to you to inform you that we want to cancel the order for the uniforms we placed with you in bulk. We placed this order on 12th March 2022. We ordered new uniforms in sizes 10,12, 14, and 16 previously which our students wore and we received complaints from the parents and the students about the cloth used. The cloth was torn and lost its shape after a few washes and looked very bad. We confirmed this issue and the management has decided to further not get any uniforms from your boutique. We hope that you will try to understand this issue and cancel our recent order as we do not wish to get more uniforms with this stuff and get complaints again.
Kindly cancel our order. We have sent you the uniforms that tore and looked very low quality. Thanks.

Yours Sincerely
Himat Sharma, Manager
Mumbai Public School For Boys

Request Letter to Cancel The Order for the Refrigerator

Akis Electronics
Block E, New Delhi, India

Subject: Request Letter to Cancel the Purchase Order for the Refrigerator

Dear Sir,

This letter is being written to you to inform you that Lush Bakers wish to cancel the order that we placed with you last month for the Refrigerators that we needed for our bakery. We placed the order last month on 2nd January 2022. We were in desperate need of a new large capacity refrigerator for our bakery as we have o store our food in it daily and can not survive without refrigerators in our kitchen. According to your company, we were supposed to get the refrigerator in a week. After constant calls and inquiries, we still could not get it and your company kept on stating different reasons for the delay. We could not wait for any more as it was affecting our daily operations and because you could not act upon the agreement. We no longer wish to get any refrigerator from your company.

Kindly cancel our order. Thanks.

Yours Sincerely
Arijit Khanna, Manager
Lush Bakeries.

Request Letter for the Purchase of an Attendance Machine

Wanting to order/request an attendance machine for an office/school/factory for any desired reason? We have provided you with these sample request letters that you can use to order/request an attendance machine for your desired purpose easily stating your reasons from the authorities or market. If you got requests for purchase letters for any other things you can leave your requests in the comment box.

Request Letter to Purchase an Attendance Machine for the Office

Hero Motocross
C Block, Gurugram, India

Subject: Request Letter To Head Management for the Purchase of an Attendance Machine for the Office

Dear Sir,

Hope you are doing well. I am writing you this letter to request the purchase of an attendance machine. The manual system of checking the identity and verifying our employees and guests and visitors is not that reliable and sometimes guards do not check the visiting cards/ employee cards also manually having the record of the absent employees per month and their days off is a lot of work. Installing an attendance machine will be a lot of help as the employees will be able to record their reporting and exit time so that the total hours spent in the office will be calculated without any fault and everyone could have their attendance marked themselves and a record will be kept in it. It will save a lot of our time as we have a lot of employees and keeping the records manually is a task and takes a lot of time.
For this, I would to request your approval for the purchase and installation of an attendance machine for our office. Kindly confirm your approval so that we can move on and take quotations from the market. Thanks.

Yours Sincerely
Akhil Sharma, Manager

Easy Request Letter to Purchase Replace Attendance Machine for the College

Mumbai Public College For Girls
Street H, Mumbai, India.

Subject: Request Letter To Head Management for the Purchase of Attendance Machine for the College

Dear Sir,

This is to inform you that the attendance machine at our college broke down and is not working anymore. We have to install a new one as soon as possible as it affects a lot of daily records and attendance records. We have to maintain a record of who came to the college how many kids entered the college and their entrance and exit time, Which is very hard to maintain manually and the machine was doing all of it very well. The attendance machine is very necessary because we have to maintain a record of how many students came to school as it also verifies the identity and prevents other kids that are not our students from entering the school premises.
I request you to kindly approve the purchase of a new attendance machine for the college so that we can order one and get it installed without any delay.

Yours Sincerely
Shreya Sharma, Vice Principal

Request Letter to Purchase an Attendance Machine for the Factory

Jindal Steel and Power
Block E, New Delhi,

Subject: Request Letter to Head Management of the Company for the Purchase of Attendance Machine

Dear Sir,

I am writing you this letter to request your approval for the purchase of a computerized attendance machine for our factory. having an attendance machine at our factory will make maintaining and keeping the records of the hours worked of the employees very easy. As the machine will mark the attendance for who can hoe many days for the work in a month and also how many hours they stayed t the factory. this will help us a lot in manifesting records and in calculating hours worked to decode the pay. Our manual work will reduce and it will save our time.
So I request you to allocate a budget of ? 100,000 for the purchase of this machine this month so that we can place our order soon. Thanks.

Yours Sincerely
Arjun Mehra, Manager
Delhi Office

Request Letter for the Purchase of a Water Cooler

Wanting to order/request a water cooler for an office/school/factory for any desired reason? We have provided you with these sample request letters that you can use to order/request water coolers for your desired purpose easily stating your reasons from the authorities or when giving purchase orders in the market. If you got requests for purchase letters for any other things you can leave your requests in the comment box.

Request Letter to Purchase a Water Cooler for the Office

Intex Technologies
56 Arena 1, Mumbai

Subject: Request Letter to Head Management for the Purchase of Water Coler for the Office

Dear Sir,

 I am writing you this letter to request the purchase and installation of water coolers and dispensers in the office. The old water coolers are not enough and need to be replaced. Due to the hot weather, there is a constant need for cool water for the staff and the visitors as well. the old water coolers don’t have that capacity as well due to their size, also it would be good if we get dispensers along so that the water gets cooled on its own and is readily available. For this, we need to get your approval for an allocated budget for the purchase of these water coolers for the office.

I request you to approve the purchase of water coolers for the Mumbai office so we get them installed here as soon as possible. Thanks.

Yours Sincerely
Puneet Singh, Manager

Request Letter to Purchase Water Generators for the School

Delhi Public School For Girls
Street C, Delhi, India

Subject: Request Letter To Head Management For The Purchase Of Water Coolers For The School Building.

Dear Sir,

This letter has been written to you to request the purchase and installation of new water coolers in the School. As you already know that we recently renovated the school building, in this process old water coolers were removed as they needed to get changed now. The school needs to get new water coolers and filtration systems installed before the school resumes after summer vacation. For the proper installation of new water coolers with proper eater filter systems I want you to approve a budget solely for this purpose of about RS 200,000.

Kindly approve this budget by this month so we can give the purchase order to the supplier as soon as we can. Thanks.

Yours Sincerely
Harjeet Verma, Vice Principal

Request Letter of Purchase of Water Coolers for the Factory

Jindal Steel and Power
Block B-2, New Delhi

Subject: Request Letter to Head Management of the Company for the Purchase of new Water Coolers for the Factory

Dear Sir,

I hope you are having a good day, I am writing you this letter to remind you and request the approval of a new budget this month for the purchase of new water coolers in the factory. we need to get water coolers installed in the factory as soon as we can because of the continuous need for water during the day. As the workers are working in the factory 24 hours with 2 shifts in this heat, the shortage of cool water is a big problem. Getting new and advanced water coolers with more capacity will solve it very easily. Therefore I request you to kindly approve the budget for this expense this month so that we can move forward with placing an order for the required stuff and get them installed by this month without any delay. Thanks.

Yours Sincerely
Khanna, Manager
Delhi Office

Request Letter for Water Dispenser

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Organization/Company Name] [Company Address]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing on behalf of [Your Organization/Company] to request the provision of a water dispenser for our office. We believe that having a dedicated water dispenser would greatly enhance the working environment for our team and contribute to overall employee well-being.

Having a water dispenser in our office would offer several benefits, including:

  1. Improved Hydration: It would encourage our employees to drink more water, which is essential for their health and well-being.
  2. Time Efficiency: Access to cold and hot water at one location would save time for employees who need it for beverages or quick meal preparation.
  3. Productivity and Focus: Staying hydrated can boost concentration and productivity, which would positively impact our work performance.
  4. Health and Well-being: Promoting proper hydration aligns with our commitment to maintaining a healthy and comfortable work environment.

We kindly request your support in providing a water dispenser for our office. If the organization has a preferred vendor or provider for such equipment, please let us know, and we will be happy to coordinate the procurement process.

Thank you for considering our request. We look forward to a positive response and the potential installation of a water dispenser in our office.

Sincerely,

[Your Full Name] [Your Position] [Your Organization/Company]

Request Letter for Water Supply

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Water Supply Department] [City, State, Zip Code]

Dear [Recipient’s Name],

I am writing to request a reliable and consistent water supply for our [Residential/Commercial] property located at [Your Property Address]. We have been experiencing irregular water supply, which is causing inconvenience and disruption to our daily lives.

A steady and sufficient water supply is essential for our household/operations, and we kindly request your immediate attention to address this issue. We trust that your department will take the necessary steps to ensure the uninterrupted and adequate provision of water to our property.

Your prompt response to this matter would be greatly appreciated.

Sincerely,

[Your Full Name]

Application installation of water cooler

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Position] [Facilities Management Department] [Organization/Company Name] [Company Address]

Subject: Request for Installation of a Water Cooler

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing on behalf of [Your Department or Organization] to request the installation of a water cooler in our workspace.

Water coolers offer several benefits, such as:

  1. Hydration: Proper hydration is crucial for the well-being and performance of our team members. Having a water cooler nearby will encourage our employees to drink more water throughout the day.
  2. Convenience: A water cooler provides quick access to cold and refreshing water, reducing the need for employees to use plastic water bottles or travel to find water sources.
  3. Productivity: Staying hydrated can boost focus and energy levels, thereby positively impacting our work output and overall performance.
  4. Sustainability: By offering a central water source, we can contribute to our environmental goals by reducing the use of disposable water containers.

We kindly request the installation of a water cooler in a central and accessible location within our workspace. If there are any specific procedures, vendors, or costs associated with this request, please let us know, and we will be glad to coordinate the process.

Thank you for considering our request, and we look forward to the potential installation of a water cooler in our workspace.

Sincerely,

[Your Full Name]

Request Letter for New Water Dispenser

[Your Name] [Your Address] [Your Email Address] [Your Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [Company or Organization Name] [Address]

Dear [Recipient’s Name],

I hope this letter finds you in good health and high spirits. I am writing to request the acquisition of a new water dispenser for our [office/home/school] due to the current one being out of order and no longer serviceable. Having a functional water dispenser is crucial for maintaining a healthy and productive environment, and I believe that a new dispenser would greatly benefit our [office/home/school] and its occupants.

The current water dispenser has been in use for a considerable period and has recently developed several issues that make it unreliable and unhygienic. It has been repaired multiple times, but it has reached the end of its operational life. This situation is adversely affecting the hydration needs of everyone in the [office/home/school], and we need a dependable and safe water source to address this concern.

I kindly request that we replace the existing water dispenser with a new one as soon as possible. I have researched potential options and found a few models that are cost-effective and meet the quality standards required for our [office/home/school]. The estimated cost for the new water dispenser is approximately [mention the cost or attach a formal quotation if available].

I kindly request that we discuss this matter further and, if deemed appropriate, approve the budget for the new water dispenser. Your support in this regard would be greatly appreciated.

Please let me know your availability to discuss this proposal at your earliest convenience. You can reach me at [Your Phone Number] or via email at [Your Email Address].

Thank you for your attention to this matter, and I look forward to a favorable response.

Sincerely,

[Your Name]