Category Archives: Request letter

Request letter

Request to Amend Labor Contract for Family Visa Application

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Here are 4 request easy templates to change the contract for family visa application to the boss, company or employer.

Request for Amendment of Employment Contract to Facilitate Family Visa Application

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Employer’s Name] [Employer’s Position] [Company Name] [Company Address]

Dear [Employer’s Name],

I trust this letter finds you in good health. I am writing to formally seek your cooperation in amending my existing employment contract, specifically in relation to my remuneration and associated terms.

I would like to draw your attention to the fact that my current monthly salary has been revised to AED 4,000 as of [date of salary change]. Regrettably, my current employment contract still reflects my previous salary of AED 2,500. This disparity might create hurdles in meeting the prerequisites for my family visa application.

In light of this, I humbly request your support in updating my employment contract to accurately reflect my revised monthly salary of AED 4,000. This adjustment will not only enable me to fulfill the eligibility conditions for the family visa but will also underline my unwavering dedication and commitment to my role within [Company Name].

I am aware that any alterations to the employment contract necessitate your approval and endorsement. I kindly ask for your guidance on the necessary steps involved in effecting this modification. Should there be any specific forms or documentation to complete, please inform me, and I will promptly fulfill these requirements.

My affiliation with [Company Name] holds great significance for me, and I am wholeheartedly dedicated to upholding my responsibilities and obligations. I firmly believe that having my family alongside me will substantially boost my effectiveness and contribute positively to the overall welfare of my household.

I extend my gratitude for considering my request. I eagerly anticipate the opportunity to delve deeper into this matter with you and collaborate to ensure the seamless processing of my family visa application. Should you need additional information or documents, please feel free to contact me without hesitation.

Warm regards,

[Your Name]

Formal Request for a Salary Increase and Contract Amendment

[Your Name] [Your Address] [Email Address] [Phone Number] [Date]

[Employer’s Name] [Employer’s Position] [Company Name] [Company Address]

Dear [Employer’s Name],

I trust this letter finds you well. I am writing to officially request a reconsideration of my current salary and a subsequent amendment to my existing labor contract reflecting the proposed changes.

During my tenure at [Company Name], I have consistently demonstrated a high level of commitment, dedication, and exceptional performance in my role. My responsibilities have expanded, and I have achieved significant milestones that I believe warrant a review of my compensation.

I kindly request your thoughtful consideration in increasing my present salary from [current salary] to [requested salary]. This adjustment not only acknowledges my substantial contributions but also ensures my remuneration is in line with both industry standards and the increased responsibilities I now shoulder.

Understanding that such a salary adjustment necessitates an amendment to my labor contract, I kindly seek your assistance in initiating this process and revising the pertinent contractual documentation. I would greatly appreciate guidance on the necessary steps, requisite forms, or any supplementary information needed to facilitate this amendment.

I appreciate your attention to this matter and eagerly anticipate the opportunity for further discussion. I am confident that this proposed salary revision will serve as a catalyst for my continued dedication and enhanced contributions to the success of [Company Name].

Thank you for your time and consideration.

Best regards,

[Your Name]

Formal Request for Promotion and Contract Amendment

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Employer’s Name] [Employer’s Position] [Company Name] [Company Address] [City, State, ZIP Code]

Subject: Request for Promotion and Contract Amendment

Dear [Employer’s Name],

I trust this letter finds you in good health. I am writing to formally request your consideration for a well-deserved promotion and the corresponding amendment to my existing labor contract.

Throughout my tenure at [Company Name], my commitment to excellence, dedication, and consistently outstanding performance has been unwavering. I have consistently exceeded expectations and embraced increasing responsibilities with enthusiasm.

Given my accomplishments and the pivotal role I have played in contributing to the growth and success of [Company Name], I believe that the time is right for me to undertake a higher position. I kindly seek your support and assessment for a promotion to the [desired position].

In alignment with this elevation, I understand that an adjustment to my current labor contract is essential to accurately reflect the upgraded role, its attendant duties, and the revised compensation package. I kindly request your guidance and assistance in navigating the process of contract amendment.

I appreciate your consideration of this matter and anticipate the opportunity for further dialogue. I am confident that this promotion will empower me to make even more impactful contributions to the ongoing triumph of [Company Name].

Thank you for your time and consideration.

Warm regards,

[Your Name]

Request for Amendment to Employment Terms – Change in Labor Contract

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Employer’s Name] [Employer’s Position] [Company Name] [Company Address] [City, State, ZIP Code]

Subject: Request for Amendment to Employment Terms – Change in Labour Contract

Dear [Employer’s Name],

I trust this letter finds you in good health. I am writing to formally request an adjustment to my current labour contract, reflecting changes to certain employment terms. I am compelled to seek these changes due to personal circumstances that have arisen.

In light of these developments, I kindly seek your support in facilitating the following amendments:

  1. [Specify the first change you are requesting, such as alterations to working hours, adjustments to job responsibilities, or changes in location.]
  2. [Specify the second change you are requesting, if applicable.]
  3. [Detail any additional changes or amendments that you are seeking.]

I firmly believe that these modifications are integral to maintaining my ongoing productivity, job satisfaction, and overall well-being. I have meticulously evaluated the impact of these changes and remain steadfast in my dedication to fulfilling my obligations and contributing effectively to [Company Name].

Recognizing that adjustments to the labour contract necessitate your approval, I kindly request your guidance on the procedural steps required for implementing these changes. Should there be any specific documentation or forms to complete, I would greatly appreciate your provision of these materials, allowing me to expedite the necessary procedures.

I extend my sincere gratitude for your understanding and consideration of my request. Your cooperation in amending my labour contract to reflect the proposed changes would significantly enhance a positive and harmonious working atmosphere.

Thank you for your attention to this matter. I eagerly anticipate the opportunity for further dialogue and collaboration toward a resolution that benefits all parties involved.

Warm regards,

[Your Name]

Request letter

Request Letter for Issuance of Passport on Urgent Basis

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Here are some different reasons for Issuance of passport on urgent Basis. you can use any of these samples according to your requirement.

Sample Request Letter for Passport

Subject: Urgent Passport Issuance Request

Dear [Recipient’s Name],

I hope this email finds you well. I am writing to request an urgent passport issuance due to unforeseen travel plans. My departure date is approaching rapidly, and I kindly ask for your assistance in expediting the processing of my passport application.

I have attached all necessary documents and forms to this email. If there are any additional requirements or fees for expedited processing, please let me know promptly.

Thank you for your attention to this matter.

Best regards,
[Your Name]

Formal Request Letter for Issuance of Passport

Subject: Urgent Request for Passport Issuance

Dear [Recipient’s Name],

I am writing to urgently request the issuance of my passport due to immediate travel plans. I have enclosed all necessary documents and completed forms, and I kindly ask for your support in expediting the processing of my application.

Should there be any additional requirements or fees for expedited, please let me know at your earliest convenience.

Thank you for your understanding and assistance.

Sincerely,
[Your Name]

Sample Formal Email Request for Urgent Passport

Subject: Urgent Passport Issuance Request

Greetings,

I hope this email finds you well. I am writing to request an urgent passport issuance due to unforeseen international travel plans. My departure is scheduled for [date], and I kindly ask for your assistance in expediting the processing of my passport application.

I have attached all the necessary documents, completed forms, and a copy of my travel itinerary for your reference. If there are any additional requirements or fees associated with expedited processing, please let me know as soon as possible.

Your prompt attention to this matter would be greatly appreciated, as it is crucial for my travel arrangements.

Thank you for your assistance.

Best regards,
[Your Name]

Phone Call Script for Urgent Passport Request

[Call the passport issuance office and use this script as a guide.]

“Hello, my name is [Your Name], and I’m reaching out to request an urgent passport issuance. I have an unexpected travel situation and need my passport expedited. Could you please guide me through the process and provide information on any additional fees or requirements?”

In-Person Visit for Urgent Passport Request

[Visit the passport issuance office in person and explain your urgency to the officer.]

“Good [Morning/Afternoon], I’m [Your Name], and I’m here to request an urgent passport issuance. I have an imminent travel plan and need my passport expedited. Could you please assist me in understanding the process and any documents I should provide?”

Remember, the key is to clearly communicate your urgency and provide all necessary information and documents to support your request. The specific format you choose will depend on your preferred mode of communication.

Sample General Passport Issuance

Respected [Passport Issuance Authority],

I am applying for a passport for personal identification and international travel purposes. Please find attached the necessary documents and forms. Your prompt attention to this matter is greatly appreciated.

Sincerely,
[Your Name]

Sample Urgent Passport Issuance

To Whom It May Concern,

I am in need of an urgent passport due to unforeseen travel plans. I have attached the required documents and forms. Your expedited assistance would be invaluable.

Thank you,
[Your Name]

Sample Request for Passport Renewal

Hello [Passport Office],

I am seeking the renewal of my passport, which is set to expire soon. Enclosed are the relevant materials for processing. Your support is highly regarded.

Best regards,
[Your Name]

Sample Child Passport Issuance

Dear [Passport Authority],

I am applying for a passport on behalf of my child for upcoming travel. Enclosed are the necessary documents and forms. Your attention to this request is vital.

Yours Sincerely,
[Your Name]

Sample Lost Passport Replacement

To the Passport Office,

I need to replace my lost passport for impending international travel. The attached materials include the required documentation. Your timely assistance is crucial.

Sincerely,
[Your Name]

Request letter

Donation Request Letter for Paint Material

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Subject: Donation of Whitewash/Paint for Special Needs School Building

Dear [Recipient’s Name],

I hope this letter finds you in good health and high spirits. I am writing to you on behalf of [Your Organization/Group] with a heartfelt request to donate whitewash or paint for the beautification and improvement of the facilities at [Special Needs School Name].

As an organization committed to supporting educational institutions and community development, we have been impressed by the exceptional work and dedication exhibited by [Special Needs School Name] in providing specialized education and care to students with special needs. It is with great enthusiasm that we wish to contribute to the enhancement of the learning environment within your school.

We understand the importance of an aesthetically pleasing and stimulating environment for students with special needs. Studies have shown that an engaging and visually appealing setting can significantly impact their overall development, including cognitive, emotional, and social aspects. By providing a fresh coat of whitewash or paint to the school building, we aim to create an atmosphere that fosters creativity, positivity, and a sense of pride among the students, teachers, and staff.

Our organization is ready to donate the following materials:

[Specify the type and quantity of whitewash or paint]

[Specify any additional materials, if applicable]

To ensure the longevity and quality of the painting project, we kindly request your assistance in determining the specific requirements for the school building. This would include the approximate surface area that needs to be covered, preferred colors, and any special considerations such as anti-allergenic or low-VOC (Volatile Organic Compound) paints.

Additionally, we would appreciate your guidance regarding any specific safety measures or technical specifications that we should be aware of during the painting process. Our organization is committed to adhering to all necessary safety protocols to ensure the well-being of the students, teachers, and staff.

We look forward to the opportunity to collaborate with [Special Needs School Name] in this meaningful project. We firmly believe that by working together, we can create a vibrant and inclusive learning environment that nurtures the potential of every student. Please let us know the best way to proceed and whom we should contact to coordinate the logistics of the donation and painting process.

Thank you for considering our request. We are excited about the positive impact this project can have on the students and the entire school community. We eagerly await your response and the opportunity to contribute to the improvement of [Special Needs School Name].

With warm regards,

[Your Name] [Designation]

Request Letter to Paint Company Provide Paint on Discounted Rates

[Your Name]

[Your Address]

[Email Address]                                                        [Date]

[Recipient’s Name]

[Recipient’s Title]

[Paint Company Name]

[Company Address]

Subject: Request for Paint Donation or Discounted Rates for [Special Needs School Name]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to you on behalf of [Special Needs School Name], a special education institution dedicated to providing quality education and care to students with special needs. We are reaching out to your esteemed company with a humble request to consider donating or providing paint at discounted rates for our upcoming renovation project.

At [Special Needs School Name], we believe that a safe, nurturing, and aesthetically pleasing environment plays a vital role in the development and well-being of our students. Our school building is in need of renovation, including repainting the interior and exterior surfaces. However, as a nonprofit organization with limited financial resources, we face challenges in meeting the required expenses for such projects.

We are aware of the outstanding reputation of [Paint Company Name] for producing high-quality paints and being actively involved in community initiatives. We greatly admire the social responsibility initiatives undertaken by your company, and we are confident that our partnership would make a significant difference in the lives of our students.

We kindly request your support in one of the following ways:

Paint Donation: We would be immensely grateful if [Paint Company Name] could donate paint for the renovation of our school building. By contributing to this project, your company would be helping to create an inspiring and engaging environment for our students.

Discounted Rates: Alternatively, if it is not feasible for your company to provide a full donation, we would greatly appreciate any possible discount on the purchase of paint. A discounted rate would enable us to proceed with the renovation project while staying within our limited budget.

We anticipate that approximately [Provide estimated quantity or coverage area] of paint will be required to complete the renovation project. We are open to discussing the specific paint type, colors, and any other considerations that align with the available options from [Paint Company Name].

We firmly believe that every child deserves an environment that supports their growth, development, and overall well-being. By supporting our special needs school, you would be making a meaningful impact on the lives of our students and their families.

We kindly request an opportunity to discuss this matter further and explore possibilities for collaboration. Please let us know if there is a convenient time for a meeting or if you would prefer to communicate through email or phone.

Thank you for considering our request. Your support and generosity would make a significant difference in the lives of our students, and we sincerely hope that [Paint Company Name] will partner with us in this endeavor.

We eagerly await your response and look forward to the possibility of working together to create a more vibrant and inclusive learning environment at [Special Needs School Name].

With gratitude,

[Your Name]

[Your Title, if applicable]

[Special Needs School Name]

[Email Address]

[Phone Number]

Donation Request Letter sample

[Your Name] [Your Organization] [Organization Address] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Address]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing on behalf of [Your Organization] to request your support for our important cause. As a [brief description of your organization’s mission], we rely on the generosity of individuals like you to help us make a meaningful impact in our community.

[Optional: Share a brief story or statistic that illustrates the need for your cause.]

Your contribution, no matter the size, can make a significant difference. It will enable us to [briefly describe what the donation will be used for, e.g., support a specific project, provide essential services, fund research, etc.]. Every dollar you donate will bring us one step closer to our goal.

To make a donation, you can visit our website at [website URL] or simply complete the enclosed donation form and return it in the provided envelope. Your contribution is tax-deductible, and we will provide a receipt for your records.

Thank you for considering our request. If you have any questions or would like to learn more about our organization, please feel free to contact me at [your email address] or [your phone number]. We are always happy to share more about the work we do.

Sincerely,

[Your Name] [Your Title] [Your Organization]

[Enclosure: Donation Form]

How to write a good donation Request Letter

Writing a compelling donation request letter is essential to attract potential donors and secure financial support for your cause. Here are some key steps to write a good donation request letter:

  1. Start with a Strong Opening:
    • Begin with a powerful and engaging introduction that captures the reader’s attention. You can use a personal story, a surprising fact, or a heartfelt quote related to your cause.
  2. Clearly State Your Purpose:
    • Immediately inform the reader about the purpose of your letter. Be concise and specific about what you’re raising funds for and why it matters. Explain the impact their donation can make.
  3. Tell Your Story:
    • Share a compelling story or example that illustrates the need for donations. Personalize your message to connect with your audience emotionally. Use relatable anecdotes and real-life situations to make the cause tangible.
  4. Highlight the Impact:
    • Clearly explain how the funds will be used and the difference they will make. Use concrete examples and statistics to show the positive outcomes of their support.
  5. Demonstrate Credibility:
    • Provide information about your organization, including its mission, history, and achievements. Mention any awards or recognitions, partnerships, or affiliations that demonstrate your credibility.
  6. Make the Request:
    • Clearly and directly ask for a donation. Be specific about the amount you’re requesting. If you’re open to various donation levels, suggest a range. For example, “A gift of $50 to $100 can help us…” or “Any contribution, whether big or small, is greatly appreciated.”
  7. Provide Giving Options:
    • Make it easy for donors by offering different ways to contribute. Include details about online giving, checks, bank transfers, or any other methods you accept. Enclose a donation form if applicable.
  8. Express Gratitude:
    • Show appreciation for the reader’s consideration, whether they choose to donate or not. Thank them for their time and for caring about your cause.
  9. Include a Call to Action:
    • Encourage the reader to take action immediately. Use phrases like “Donate now,” “Join us in making a difference,” or “Get involved today.”
  10. Contact Information:
    • Provide clear and easily accessible contact information, including your email, phone number, and website, so donors can reach out with questions or for further information.
  11. Personalize and Address the Recipient:
    • If possible, address the letter to a specific individual rather than a generic “To Whom It May Concern.” Personalization can make your request more effective.
  12. Keep it Concise and Well-Formatted:
    • A one-page letter is ideal. Use short paragraphs, bullet points, and headings for easy readability. Make sure the letter is free of typos and grammatical errors.
  13. Follow Up:
    • After sending the letter, be prepared to follow up with potential donors through phone calls, emails, or thank-you letters.
  14. Comply with Legal Regulations:
    • If applicable, mention any tax-deductible status of donations and provide the necessary legal information.

Remember that a well-crafted donation request letter not only seeks financial support but also educates donors about your cause and inspires them to become long-term supporters. Tailor your letter to the interests and concerns of your target audience, and always express genuine gratitude for their consideration.

Free Donation Request Letter for Paint Material

[Your Name] [Your Organization] [Organization Address] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Organization (if applicable)] [Recipient’s Address]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing on behalf of [Your Organization], a [brief description of your organization’s mission and activities]. Our mission is to [briefly describe your mission and goals, especially as they relate to the need for paint materials].

We are currently undertaking a project that holds great promise for our community. The [Project Name] is aimed at [describe the project and its goals, emphasizing the importance of paint materials in its execution]. The success of this project relies on the support of generous donors like you.

We are reaching out to request a donation of paint materials to aid in the completion of this project. Your contribution can make a significant difference by providing us with the necessary resources to beautify and improve our community.

We kindly request donations of various paint materials, including but not limited to:

  • Paint cans (interior and exterior)
  • Brushes and rollers
  • Paint trays and drop cloths
  • Primers and sealants
  • Color palettes and color matching services
  • Any other paint-related supplies

Your support will not only assist in the successful execution of our project but also contribute to the enhancement of our community’s aesthetics, morale, and well-being. As a token of our appreciation, we will acknowledge your generous donation in our project reports and promotional materials unless you prefer to remain anonymous.

Thank you for being a part of our mission and for helping us create positive change. We look forward to the possibility of working together to make our community an even better place to live.

Sincerely,

[Your Name] [Your Title]

Request letter

Request Letter to Share Annual Reports for Donations

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A request letter to the annual reports. Balance sheets are usually written by an organization or a person who wishes to donate to a possible non-profit organization to fact-check if the donation is going to be in good hands and will reach the needy. While such requests seem a little more personal but possible donors usually ask for such information to verify the organizations they are going to donate to.

Request Letter to Ask to Share Annual Reports, and Audit Reports for Donation

To Mr. Ram Charan.

Seeta NGO,

Eluxe street, New Dehli,

Mr. Ram,

I am writing you this on behalf of my Boss Mr. Shankar Kumar CEO of Geo Group Of Industries. After a recent event that he attended where he got to know about your organization helping young orphan disabled girls to study and aid education them. He has to decide to donate a sum of money to your organization but for this purpose, I would like to demand your NGO`s recent annual reports and audit report as well. you must be familiar with this approach already. Just for the sake of making the right decision and making a donation, I would like you to send the demanded information to me so that we can verify and make a donation to help in your purpose. I will be waiting for your response. Have a good day.

Sunil Mishra.

Manager,

GEO Group Of Industries.

Request Letter to Ask to Share Annual Reports, and Audit Reports for Donation

To Mr. Kumar Sanu,

Smile Foundation.

Ace Society, New Dehli,

Mr. Kumar,

I hope you are doing fine. Following up after the informal meeting that we had where you proposed donations. I would like to donate to your foundation as a tribute and love for these beautiful and innocent orphan kids that your foundation has been taking care of. I would like to pplay a part in that too. but for that purpose I want you to share your most recent period`s financial statements and balance sheets with me and if possible audit report as well. my legal team will check your statements and then I will make the donation close to the amount you asked for as I do want to help. So if you send us your information we will make the payment as soon as possible. Kindly contact my legal team if you need any help with providing any information. I would be waiting.

Anand Patel.

Request letter

Sample Request Letter for Vendor Replacement

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A vendor replacement letter is sent by one company to another. It is a formal business letter about wanting to terminate the contract with an existing vendor which can be because of many reasons and also requesting yo advice to contact another vendor available for providing products. If you want to write one you can check our sample vendor replacement letters provided below.

Sample Request Letter for Vendor Replacement

To,

Mr. Sahil Khanna,

Hope you are re doing fine. I am writing you this today to terminate our contract for the supply of school nags that our company sells. I have decided this based on complaints and the product not being on the quality standard that my company promises, I had complained about it earlier but nothing has been done. It is upon me to make sure the product that I buy is worth the price and also is a quality product as it then goes to hurt the company`s reputation. Adding to this situation after ending this contract I would like you to contact me for another vendor offering the same product services so that I can resign my product services with him as soon as possible. Thanks.

Regards.

Ankit Tiwari.

Brand CEO.

Sample Request Letter for Vendor Replacement

To,

Mr. Arjun Khurana,

Hope you are re doing well. I am writing you this to let you know that I have after careful consideration decided to terminate our contract for providing my company with the products that we sell. I highly appreciated your services throughout this time and your professionalism made me work with you for a very long as you always met the deadlines and the products have never been low quality. However, this decision is taken after we decide to go in a different direction with our business as we are currently studying our new business model and new products that we want to launch and we have other vendors who are a better fit for those kinds of products. I just want to thank you for your services and also that this contract will be terminated after this month. The remaining payments will be made clear as well at the end of this month. If you have any other concerns or ask kindly contact me so we can go on our way now. Thanks.

Regards.

Shankar Pnday B.

Brand CEO.

Request letter

Request Letter by Employer to Extend Probation Period

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The probation period is usually called a training period before the employment contract is confirmed with the employee and the benefits and perks of the job get confirmed for the employee. The employee usually has to learn the new work or get accustomed to the environment or the field he/she is going to work in. if you need to write a letter to extend this period to an employee you can get help from sample letters for the same purpose we have provided below.

Request Letter to Employee to Extend Probation Period Due to Not Achieving Sales Target

To,

Mr. Ankush Sharma,

Sales Department,

Mr. Ankush,

This is to inform you that the management has decided to extend your probation period for another 1.5 months which is 45 days from now. This decision has been taken after reviewing the targets that were set for you to achieve and your actual performance against them. It is a little demotivating that you have not achieved those targets. But as per the company policy e can only confirm your employment with us and confirm certain employment benefits only if you achieve certain targets during your probation period proving you’re the right fit for the job.
The sales target of 90 sales by you during 2 months has not been achieved also you have not attended the meeting that you were called for yesterday. If you want to keep working with us kindly send your written approval accepting the extension of the probation period. Good Luck.

Tazer Electronics.

Request Letter to Employee to Extend Probation Period Due to Low Performance

To,

Mr. Rajat Bhatia.

Taxation Department.

Subject: Extention of Probation Period

Mr. Rajat,

Hope you are doing well. this is to notify you that we have to decide to extend your probation period for another month before confirming your employment and employment benefits with us. This decision has been taken after the meeting that we had with you yesterday about your performance during this period. You were supposed to get trained in this department as a trainee and work well with the senior manager of your department and take his commands. Unfortunately, this has not been achieved. As you are familiar with the fact that every hiring season we have many deserving students wanting to start their training in firms and we also have many waiting candidates to start their training still waiting. You were given this opportunity to confirm your training here but you have not done it as well. Kindly work under probation for another month d start taking your training seriously so that we can register you. Good Luck.

Human Resources Department.

Request Letter to Employee to Extend Probation Period due to Health Issues

To,

Ms. Shifali Sharma,

Accounts Department,

Subject: Extension of Probation Period.

Ms. Shifali,

This is to inform you that management has decided to extend your probation period for another month. The period that was going to end this month will now be ending on 30th August 2022. This decision has been taken after considering your application regarding your health issues due to which you were absent for 3 weeks from work. We normally cancel the agreement and give another candidate chance to work but taking into consideration your serious condition due to which you were not available at work we decided that it would be better for you to complete the probation period and show good performance before signing a permanent employment contract with the company. If you accept this kindly send me your acceptance in writing as soon as possible and show up to work in the office. Thanks.

Jay Singh.

Human Resources Department.

Request letter

Request Letter for Renewal of Contract Agreement

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There are several reasons and occasions for which you can have to write a contract renewal letter to the other party. Such contracts are written to renew a soon-to-be-ending contract with another party or a contract that has already ended. if you want to write one you can check the sample request letters for contract renewal we have provided below.

Request Letter for Renewal of a Contract that Ended Last Month

To,

AK Maintenance Services,

25  L, New Dehli.

Mr. Ankit,

I hope you are doing well. the purpose of writing this letter today is to propose you contract for the renewal of maintenance services. We have already been taking services from your company for a year now and we are pretty satisfied with it. As the contract for 12 months, has ended last month, I would like to propose you continue giving services to our building as every family on the very floor seems to be comfortable with the staff you send and the services your staff has been providing everyone.
I would want you to renew the contract on the same terms with the same fixed monthly amount and the services that we have already been getting from your company, but we are willing to negotiate the terms again if you think it will be better to do so. Kindly let me know if you accept.

Kunak Sharma, Manager,

Tecs Apartments.

Request Letter for Renewal of an Employment Contract that is About to End

To,

Mr, Ankul Singh,

Head Of Finance Department,

Mr. Ankul,

I hope you are doing well. As the Head of the Human Resources Department, I would like to remind you that your employment contract with the company is about to end in a month. You have been working well for the company and have managed everything ere very well we are impressed by your work ethic and are quite satisfied with your services. The company would like you to continue your services here as you have been a great part of our work family.
Kindly let me know as soon as possible about what you this of this renewal and whether would you like to renew the contract on the same term or would like to change anything if you desire. If you would like to continue working with us we would also be glad to offer you a promotion based on the new responsibilities in the area.

Karthik Sharma.

Head Of Human Resources Department

Request Letter for Renewal of a Contract

To,

Bree Manufacturers,

Mumbai,

Mr. Rajeev,

I am writing you this from HM Clothing as you are already aware. I would like to notify you that the contract between our companies about the supply of stitched T-shirts every month for a year is about to end. Our clients this year have liked the quality of the stuff and the nice stitching and attention to detail a lot. It has earned customer loyalty as we have had more sales due to the quality. Our customized shirts are loved by our custumers and we would like to keep them that way. This is why I would like to ask you to renew our contract for another year as well if you agree to this. However, now that we are satisfied with your services and product we would like to ask to renew the contract for the supply of denim jeans as well as want to start selling customized jeans as well. if you agree on continuing working with us, kindly send us sample of your denim and have a meeting to review the terms of the contract for 2024. Will be waiting.

HM Clothing.

Request Letter for Renewal of Contract Agreement

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Recipient’s Name]
[Recipient’s Designation]
[Company/Organization Name]

Subject: Request for Renewal of Contract Agreement

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to formally request the renewal of our current contract agreement, which is set to expire on [Contract Expiry Date].

Our current contract has served as a solid foundation for our business relationship, and I believe that continuing our collaboration under renewed terms would be mutually beneficial. I am grateful for the opportunities and successes we have achieved together, and I am eager to build on our achievements in the coming period.

To facilitate the renewal process, I propose the following:

  1. Contract Extension: I kindly request an extension of the existing contract for a period of [Proposed Contract Duration, e.g., one year].
  2. Review of Terms: I am open to discussing and reviewing the terms and conditions of the contract to ensure that they align with our current and future needs.
  3. Other Details: Any other pertinent details or changes that you would like to discuss or modify in the renewed contract can be addressed through open communication and negotiation.

I believe that renewing our contract will enable us to continue our successful partnership, meet our shared goals, and contribute to the growth and success of both our organizations.

I kindly request your prompt attention to this matter and would appreciate it if we could initiate discussions at your earliest convenience. Please let me know your availability or if there are any specific procedures or forms I should follow to formalize this request.

Thank you for considering the renewal of our contract agreement. I am confident that by working together, we can continue to achieve great results.

Sincerely,

[Your Name]

Sample Request Letter for Renewal of Agreement Contract

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Recipient’s Name]
[Recipient’s Designation]
[Company/Organization Name]

Subject: Request for Renewal of Agreement Contract

Dear [Recipient’s Name],

I trust this letter finds you in good health. I am writing to formally request the renewal of our existing agreement contract, which is due to expire on [Contract Expiry Date].

Our current agreement has been instrumental in fostering a productive and mutually beneficial partnership between [Your Company/Organization Name] and [Recipient’s Company/Organization Name]. Over the duration of our contract, we have achieved notable milestones and shared successes, and I believe there is ample potential for further collaboration and growth.

To facilitate the renewal process, I propose the following terms:

  1. Contract Extension: I kindly request an extension of the current agreement for a period of [Proposed Contract Duration, e.g., one year]. This extension will provide both parties with the continuity required to continue our positive momentum.
  2. Review and Update: I am open to a comprehensive review of the terms and conditions outlined in the existing agreement. If there are any areas that require updating or adjustment to better align with our evolving needs and objectives, I am eager to engage in discussions to ensure that both parties benefit optimally from the contract.
  3. Other Modifications: If there are any specific modifications or considerations that you would like to discuss or propose for the renewed contract, please let me know. I am committed to fostering a cooperative and mutually advantageous working relationship.

I kindly request your prompt attention to this matter. If you agree with the terms proposed or would like to initiate discussions on specific aspects of the renewed contract, please communicate your availability for a meeting or discussion at your earliest convenience.

Thank you for your consideration of this request. I am eager to continue our collaboration and look forward to your response.

Sincerely,

[Your Name]

Request letter

Request Letter for Transport Contract with Different Institutions

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You can write your proposals to be with a transport contract with different institutions to provide them transport services for their employees or students and can make a business out of this service. In case you want to write a proposal letter to someone to have a transport contract with them you can check our sample request letters for the same topic provided below to get a little help. You can leave requests for other topics in the comment section.

Request Letter for a Transport Service Contract with a School

To,

Mr. Ritesh Sharma,

Administrator,

Start School Of Cooking.

Mr. Ritesh,

I hope you are doing well. I am writing you this on behalf of “Pankaj Travels” which is my company. We provide buses and driers for institutions to use our paid services. Our services include Vehicles either buses or vans according to the number of people in your institution and trained and licensed drivers with security. We have the most professional drivers who are trained to be very professional in every term with the clients using our services along with being punctual and dedicated to the services we provide. We would like to provide you with our services. If you are in a situation that wants to provide traveling services to its students, kindly contact us. We can negotiate the terms if you agree to this contract. Thanks,

Have a good day.

Pankaj Travelling Services.

Request Letter for a Transport Service Contract with a College

To,

Mr. Sahil Nanda,

Administrator,

Star Academy Of Commerce,

Mr. Sahil,

I am writing you this to propose you conveyance services that your college needs. Your college had posted about wanting to gate a contract with a company to provide your students with conveyance services from your college easily and on time. My company provides trained and licensed drivers with travel buses for conveyance services to different institutes in the city already. We would want to work for your institute as well if you agree to. Currently, we can provide buses for the travel of 200 students on a daily with 4 buses that will be available to your instate during college hours. Our drivers are highly professional and we verify every driver for the sake of the safety of the people traveling with them. Our company has its own measures and we have been providing reliable services for years now. Follow up if you agree on taking our services.

Have a good day.

Kapil Sharma.

Request Letter for a Transport Service Contract With a University

To,

Mr. Kran Bhatia.

Administrator,

Scarsdale School Of Fashion.

Mr. Karan,

I read about your need for buses and drivers to provide conveyance services for your college students. I own a traveling company we provide buses with our drivers during the time you will choose to be your office hours. Our services have been great for years with our satisfied clientele around the city. We would like to work with you. You can verify every detail before signing a contract with us and also check testimonials from our clients getting our services. Our staff is professional and well trained and takes care of the safety of every person who travels with them. Every driver that we have is a verified professional so you will have to not worry about anything. After you agree to a contract with us it will be our responsibility to take care of the conveyance of your students. we charge according to t the number of persons traveling with us on a daily. Further details can be negotiated in a meeting if you want to take this offer further.

Raj Sharma.

Request letter

Request Letter for Canteen Contract

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If you need to write a proposal to a school/college/university for a contract for setting up a canteen in their institution, you can check our sample proposal contracts for the same purpose given below. You can leave requests for other topics in the comment box.

Request Letter for a Canteen Contract to a School

To,

Mr. Akhil Sharma,

Rise School Administration.

Mr. Akhil,

I hope you are doing well. I am writing this letter to propose a canteen contract for your school after getting to know that you have been looking for a good catering service for your school cafeteria. We have been giving canteen services in many schools for the last 10 years and we offer a hygienic menu including different kid-friendly items in our menu that are rotated every week. Our services are recommended by every client we have worked with. We would love to take over the canteen services in your school cafeteria. We would be prevising homemade food for kids made with mostly organic ingredients. We have a very dedicated and friendly staff that makes sure all the food in the café we have tasted good and is fresh. Please contact us if you accept this offer so we can negotiate this offer through a meeting.

Have a good day.

Tasty Catering and Co.

Request Letter for a Canteen Contract for Setting Up a Canteen in their College

To,

Mr. Sahil Singh.

Rise School Administration.

Mr. Sahil,

I am writing you this as the owner of “Yummy Canteen Services”. I read about your college wanting a catering company to set up a cafeteria in your college with multiple items and menus that are healthy and homemade with a menu that kids like. We provide tasty, healthy homemade continental and fast food with a lot of options that rotate weekly in the café we have set up in other schools in the city. We would love to have our services given in your prestigious college as well. We make sure that the servers and chefs we have are healthy and prepare every meal taking care of hygiene and taste and quality. We have been in this business for the past 5 years. I would love to have a meeting with you about setting up this cafe if you accept this offer.

Waiting for your response.

Yummy Canteen Services.

Request Letter for a Canteen Contract to a University`s Principal

To,

Ms. Soni Singh,

IKA Fashion School.

Ms. Soni,

I am writing you as the owner of “Prakash Foods”. We are well-known catering and food brand. I wanted to propose you a proposal request to have our canteen/café in your institute. We serve different fast food and homemade items on our menu that our clients love. We can also send you our food to test it yourself. Having our café serve food to your students will help my brand with exposure and business and you will have a good running café with an amazing menu that I know everyone will love. We will set up the whole space on our own and it will be an attraction and good space for the students I hope. We have our running cafes inside the city and they are doing great as well we have a good customer list as our food is liked by everyone. If you are interested and agree with this proposal kindly let me know. In Addition, I am sending you some items from our menu. I hope you will like it. Will be waiting for your response.

Have a good day.

Prakash Foods.

Application format for Canteen Contract in School or College

Date…

The Principal,

School/College name…

School/College Address…

Sub: Letter for Opening a Canteen

Sir/Madam,

With all due respect it is humbly submitted, we (Company name, e.g., ABC Brothers) came to know from the campus Coordinator (Name), about the vacancy of a Canteen Admin aiming for Canteen Contract (session 20XX-20XX) in your (Institute name and campus name).

Sir, it is to highlight that we (ABC Brothers) are already providing canteen services to (Other institutes name), Township branch from last 3/5 years. By Almighty’s grace, we have maintained a good standard of providing canteen services to not only Township branch of (Other institutes name) but we are also providing canteen services to a chain of Educator school’s in different vicinities in (Area/City name).

Sir, our specialties include hygienic food delivery, a variety of food items, On-time delivery, cafeteria cleanliness, and well-behaved staff. We have Food Authority permit letter (Sr-No 000-111-222) and Appreciation letter (ISO-20xx) for maintaining our hygienic standards.  We are also providing catering for all school held functions and parties.

Sir, kindly fixes a meeting scheduled for us to visit you and show your food brochure and detailed package.  Looking forward to a positive favor to us over other parties.

With Regards,

ABCBrothers…

(Canteen and catering services)

Canteen Proposal Letter Sample

[Your Name] [Your Address] [Your Email Address] [Today’s Date]

[Recipient’s Name] [Recipient’s Title] [Company/Organization Name] [Company Address]

Subject: Canteen Proposal

Dear [Recipient’s Name],

I am writing to propose the establishment of a canteen service at [Company/Organization Name]. We believe that providing on-site dining options for our employees will offer numerous benefits, including increased convenience and productivity.

Our proposed canteen service would offer a variety of freshly prepared meals and snacks, catering to diverse dietary preferences and needs. It will contribute to a healthier work environment and foster a sense of community among employees.

We are open to discussing the specifics and tailoring the canteen service to your company’s requirements. We look forward to the opportunity to present a detailed proposal and discuss this further.

Thank you for considering our proposal. We believe it will greatly enhance the overall experience for your employees.

Sincerely,

[Your Name] [Your Company Name]

Request letter for Canteen Contract

[Your Name] [Your Address] [Your Email Address] [Today’s Date]

[Recipient’s Name] [Company/Organization Name] [Company Address]

Subject: Request for Canteen Contract

Dear [Recipient’s Name],

I am writing to express our interest in potentially entering into a contract for canteen services at [Company/Organization Name]. We believe that our services can greatly benefit your employees and enhance their workplace experience.

Our canteen services include a wide range of fresh and delicious meal options that can be tailored to meet the specific needs and preferences of your employees. We have a strong track record of delivering high-quality dining experiences.

We would appreciate the opportunity to discuss the potential contract and how we can best serve your organization’s needs. Please let us know a convenient time for a meeting or further discussions.

Thank you for considering our proposal. We look forward to the opportunity to work with [Company/Organization Name].

Sincerely,

[Your Name] [Your Company Name]

Request letter

Financial Support Request Letter for Surgery

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Here are the Sample Request Letter for financial support due to surgery.
You can use these easy formats and modify your reason too. Necessary Changes can be done.

Sample Request Letter for Financial Support due to Surgery

Dear Sir,

I am writing to humbly request your financial support towards my upcoming surgery. [Provide a brief description of the medical condition and the surgery]. Due to [financial difficulties/insufficient insurance coverage], I am facing difficulties in arranging the funds for the procedure.
Your contribution will make a significant impact in my life and help me get the medical attention I need. Any amount, big or small, will be greatly appreciated and will go a long way in covering the costs of the surgery, medication, and post-operative care.
I understand that there are many worthy causes and requests for support, and I am grateful for your consideration of my request. I would be more than happy to provide any additional information or documentation to support my request.
Thank you for your time and consideration. I hope to hear back from you soon.

Sincerely,

Sample Request Letter to an NGO for Financial Help

Dear Sir,

I hope this letter finds you in good health and spirits. I am writing to request your financial assistance for a cause that is very dear to me. [Provide a brief description of the situation or need for financial assistance]. Despite my best efforts, I am unable to secure the necessary funds to address this situation.
I am reaching out to your esteemed organization as I am aware of your commitment to supporting individuals and families in need. Your assistance will not only help me but also bring a positive change in my life.
Any financial support you can provide will be greatly appreciated and will go a long way in helping me overcome this difficult time. I would be happy to provide any additional information or documentation to support my request.
Thank you for your time and consideration. I look forward to hearing back from you soon.

Sincerely,

[Your Name]

Financial Support Request Letter for Surgery from Employer

[Your Name]
[Your Employee ID/Designation]
[Company Name]
[Date]

[Recipient’s Name]
[Recipient’s Designation]

Subject: Request for Financial Support for Surgery

Dear [Recipient’s Name],

I am writing to request financial support from [Company Name] for an upcoming surgery scheduled for [date]. The procedure is crucial for my health, but the associated medical costs exceed my personal finances.

I kindly ask [Company Name] to consider providing financial assistance. I am committed to minimizing disruption to the team during my recovery. Your support would make a significant difference.

I am open to discussing this further and providing necessary documentation. Your understanding is deeply appreciated.

Sincerely,
[Your Name]

Financial Support Request Letter for Surgery

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Recipient’s Name]
[Recipient’s Address]
[City, State, ZIP Code]

Subject: Request for Financial Support for Surgery

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing to request your assistance and support in a challenging and crucial moment of my life. I am in need of financial support to undergo a necessary surgery.

The surgery, which is scheduled for [date], is vital for my health and well-being. It has been recommended by my healthcare provider as the most effective course of action to address my medical condition, which has been causing me significant discomfort and affecting my quality of life.

Unfortunately, the cost of the surgery, along with associated medical expenses, exceeds my current financial capacity. Despite my best efforts to save and prepare, I find myself in a situation where I require external assistance to cover the medical expenses.

I understand the importance of financial commitments and the generosity of your support. I assure you that I will use the funds solely for my medical expenses and provide all necessary documentation and updates regarding the progress of my treatment.

I sincerely thank you for taking the time to consider my request. Your support would not only relieve me of a significant burden but also give me the chance to lead a healthier and happier life.

Please feel free to reach out to me at [your phone number] or [your email address] if you require any additional information or if you would like to discuss this matter further. Your kindness and generosity are deeply appreciated.

Thank you for your consideration and potential support.

Sincerely,

[Your Name]