Category Archives: Letter

Letter for Leave Extension

Sample Letter for Leave Extension. If any employee or student want to get his/her leave extended or has taken leaves without notice and want to send Leave Extension Letter later on can use the format provided below. Easy and simply written template is given.

Sample Letter for Leave Extension

The Principal,
Cambridge High School, Greenland.

Subject: Letter for Leave Extension

Respected Sir,

With reverence, I am writing to inform you my daughter is student of Grade 12 in this prestigious institution. Sir, I want to bring your kind attention towards my pressing issue.  Few days back, I asked for leave of 8 days on account of my daughter’s severe illness. Within this span, her checkup was done and she was trying to recover. Moreover, she was ready to get back after medication.Unfortunately, she got allergic of one of the prescribed medicine, neither the Doctor was aware of it and it led to her critical health condition.

As an aftermath of this, she was deprived of energy along with other health issues including fever, rashes, low blood pressure. You can understand, how crucial this moment was for her and for me as well. Being demented and troubled I brought her to Muscat in order to get her blood tests and medication.Owing to that I came to know about her allergy which was the consequence of medicine overdose. This situation was entirely tragic for me and I could not let the school know regarding the leave extension.

We have exceeded twenty days after the granted leave. I understand that, it was my duty to inform the administration but during this tragedy I couldn’t make it happen. Sir, she will surely recover within a span of one week and will join back. I have enclosed all the medical reports for your kind review. This being the case, I request you to grant her leave extension on grounds of her illness. While considering this leave extension letter please allow her to take classes and please don’t charge her any fine as you’re aware how much trouble we have been through. Its my humble plea and I shall be utterly obliged and grateful to you.

Thanking you in anticipation.

Sincerely,

Mr. James Green
Father of Sarah James.
Contact and Signature.

Request Letter for Paying Tuition Fee in Installment

Sample Letter format for paying tuition fee in installment. Such letter can be used by persons who wanted quality education but cannot pay the outstanding school tuition fee.

Request Letter for Paying Tuition Fee in Installment

To,
The Principal,
Lime Light Modern School,
Tokyo, Japan.

Subject: Request Letter for Paying Tuition Fee in Installments

Respected Sir,

I hope you will be fine, best wishes. I am father of Ms. Roselle Shekel who is studying in 4 th standard in this reputed school. It would definitely be in your notice that in the previous month she had gone under her medical checkup and
diagnosed with cardiac disease. The treatment of this ailment is much expensive,but I cannot see my daughter dying in front of my eyes.

Much of my salary is going on her treatment and I am feeling helpless in paying her school fee in full and in one go. Very respected Sir, is there any rule of paying the fee in installment in your school? If so then I would like to avail this chance as I do not want to see my daughter lagging behind in studies on the score of her illness and pitying financial state of her father.

For your kind review, I had attached the copies of her medical certificate, record of her academic reports, character certificates of all the classes she had so far gone to and record of her achievement certificates in various co curricular
activities. Sir my daughter is brilliant all she needed is a kind heart and a little support on your behalf. I hope you can understand the state of a father like me and do the action in favour of me. Thanking you in anticipation.

Yours Truly,
Mr. Shekel Sam,
31 st August, 2016

Request Letter for Paying Tuition Fee in Installment
Request Letter for Paying Tuition Fee in Installment

Sample Request Letter of Family Health Insurance

Sample Request Letter of Family Health Insurance from the Company. This letter can be used by employees of certain organizations who wanted to secure the health of their family through health insurance policy and wanted to demand from their companies in which they are working.

Sample Request Letter of Family Health Insurance

To,
The Managing Director,
Rhodes and Trinity Electronic Company,
Buffalo, United States of America.

Subject: Request Letter of Family Health Insurance from the Company

Respected Signor,

I hope good will at your end. I am Mr. Jacob David and working at the post of Technical Engineer in this company from the past six years. Your arrival is blessed and pleasing for the personnel like me as you are proving yourself as a great
worker on human resource. The former MD was concerned only about the achievement of sales target and not interested in the wellness of his employees.

The very idea of yours regarding the health insurance of not only the employee but of his family also is a great step of yours and will be remembered even after the death. We all know that the expenses of hospitals and medicine are soaring higher and higher day by day and making it nearly impossible to treat the illness in better way.

I wanted the health insurance for my family. The detail of my each member is detailed with this application together with all the necessary documents. I would again like to say that this step of insuring the family health of the workers of your company, will earn you good name and bundle of prayers throughout your life.

Thank you so much Sir!

Yours Sincerely,
Mr. Jacob David,

Sample Request Letter for Health Insurance

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Title]
[Insurance Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing as a valued policyholder to request a modification to my health insurance coverage. 

I believe this change is necessary to better meet my current healthcare needs. I kindly ask for your attention and consideration in reviewing my request.

Policy Information: Policyholder Name: [Your Name]
Policy Number: [Policy Number]
Coverage Type: [Type of Coverage]
Effective Date: [Effective Date]

I would like to request the following modification to my health insurance policy:

[Clearly state the request here. For example, if you want to add a dependent to your policy, specify the dependent’s name, relationship to you, and their date of birth. 

If you are seeking a change in coverage levels, state the desired changes and explain the reasons behind your request. If you need clarification on a specific aspect of your coverage, clearly outline the issue and request a detailed explanation.]

To support my request, I have attached the following documents:

  • [List the documents you are attaching, such as medical records, bills, or any other relevant information that strengthens your case.]

I believe this modification is necessary due to [Explain the reasons behind your request. Provide any relevant details, extenuating circumstances, or medical needs that justify the change]. 

I kindly request your prompt attention to this matter. I would appreciate a written response outlining the approval and implementation of my requested modification. If any further information or documentation is required, please do not hesitate to contact me.

Sincerely,

[Your Name]

Sample Request Letter of Family Health Insurance from Employer

[Your Name]
[Your Address]
[Your Email Address]
[Your Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]

Dear [Employer’s Name],

I hope this letter finds you well. I am writing to request family health insurance coverage through our company’s health insurance plan. I am grateful for the opportunity to work at [Company Name] and for the benefits provided to employees.

My family’s circumstances have changed recently, and I am now responsible for the health care needs of my spouse/children. As a result, I would like to enroll in the family health insurance plan offered by [Company Name] to ensure that my family has access to comprehensive healthcare coverage.

Here are the details of my family members who I would like to include in the family health insurance plan:

  1. [Spouse/Partner’s Full Name]
    • Date of Birth: [Spouse/Partner’s Date of Birth]
    • Social Security Number (if applicable): [Spouse/Partner’s SSN]
  2. [Child’s Full Name (if applicable)]
    • Date of Birth: [Child’s Date of Birth]
    • Social Security Number (if applicable): [Child’s SSN]

I understand that there may be certain enrollment periods or eligibility criteria for the family health insurance plan, and I am prepared to provide any necessary documentation or complete any required forms promptly. I kindly request your assistance in initiating this process and guiding me through the necessary steps to enroll my family in the plan.

If there are any additional forms, documents, or information required from me to process this request, please let me know at your earliest convenience. I am committed to complying with all the requirements and deadlines to ensure a smooth enrollment process.

Thank you for your attention to this matter, and I look forward to your positive response.

Sincerely,

[Your Name]


Letter of Support for Newspaper Supplement

Sample Letter of Support for Newspaper Supplement.This  letter can be used by authorities of certain organizations who wanted to newspaper supplement for the betterment of their firms. Easy format is here.

Sample Letter of Support for Newspaper Supplement

To,
The Editor,
Daily Times of Nation,
Buffalo, United States of America.

Subject: Letter of support for newspaper supplement

Respected Signor,

I hope you be enjoying good health and tender care at your end. I wish you the eternity of each thing that you wish in your life. Let me introduce myself to your gracious self; I am chairman of newly founded company of garments specific to inners of male and female. I had given the advertisement of specifications of my company in your reputed newspaper, but after the publication of that advertisement it came to my mind that I had skipped the information about Body Shapers! It is a new trend that I wanted to include in my company of garments, but forgot to mention it before in that article.

I completely understand that after the actual publication the provision of supplements is a bit awkward one, but on the other hand it adds to the meaning of the detailing given about certain firm or organization. On the behalf of my company, I humbly request you to kindly supplement the article given to you earlier for publication purpose. The inclusion of Body Shaper item will enhance my sale as nowadays protruding tummy and side pockets are major issues in both the genders. They wanted to get rid of it at any cost and my proposal of the item will attract multiple buyers to my firm. I hope you will add the remarks in the earlier detailing. Thank you.

Yours Sincerely,

Mr. Shekel Joseph,
1 st September, 2016

Letter for Sponsorship of Conference

Sample Letter for Sponsorship of Conference. If any body is going to conduct any international conference and is looking for sponsors in this regard then an official sponsorship letter is to be prepared. Easy format is provided below, you may add necessary details.

Letter for Sponsorship of Conference

The Elma Engineering Firm,
Greenland, Denmark.

Subject: Letter for Sponsorship of Conference

Dear Manager HR,

We are writing to inform you that the ‘Society of Technology’ at Global Institute of Engineering is planning to initiate an international conference on behalf of our senior professors and members from rotary club. The purpose of this conference is to enhance the capacity building and to bring out the talent to fresh engineers as well. We’ll be arranging scientific exhibition along with demonstration of major projects. The tenure decided for this conference is 3 days i.e. 4-6 September, 2016.

The purpose of writing is to request your prestigious organization to be a supportive hand and sponsor our International Conference as a managing party. We will arrange every single item but are looking for sponsorship which will ultimately enhance the worth of this event.

We are inviting international parties, to collaborate with us but your participation would be sort of intense pleasure for us. We have attached all details of the conference with the letter. We hope that you will definitely will a positive gesture and will contribute towards this.

We shall be highly obliged.

Sincerely,

President
Society of Technology.

Example of a Sponsorship Letter for an Event

Dear Beth,

I hope you’re well. My name is Bruce, and I’m the director of development at Small Steps for Change. Our nonprofit organization is on a mission to advocate for youth education by taking small steps towards big change. Our annual 5K is quickly approaching, and we’re looking for potential sponsors to help make the event a reality.

We believe that your company aligns with our mission since you work hard to provide an accurate curriculum for elementary schools in our region. We need your help.

The purpose of the 5K is to raise $10,000 for after-school educational programs for the schools in our local area. With this goal, we hope to provide crucial supplies, pay after-school directors and redecorate the program spaces. If your organization contributes to our cause, we’d like to offer promotional opportunities. Our organization would feature your company in the promotional materials for the 5K, on our website and in the nonprofit’s annual report.

I plan to follow up with you in the next two weeks via phone call. I’m looking forward to speaking with you and answering any questions you may have.

Until then,
Bruce
Director of development

Sample Letter for Sponsorship of Conference

[Your Name]
[Your Title]
[Your Organization]
[Your Address]

[Recipient’s Name]
[Recipient’s Title]
[Conference Organizing Committee]

Dear [Recipient’s Name],

I hope this letter finds you well. I am writing on behalf of [Your Organization], a [brief description of your organization, e.g., leading technology company in the field of artificial intelligence], to express our strong interest in sponsoring the upcoming [Conference Name] scheduled to be held from [Conference Dates].

We have been following the progress and growth of [Conference Name] with great admiration over the years. The high caliber of speakers, diverse topics, and the significant impact this conference has on our industry make it an event that we are enthusiastic to support and be a part of.

We are interested in discussing various sponsorship opportunities available for [Your Organization] at [Conference Name]. These opportunities may include but are not limited to:

  1. [Sponsorship Level 1]: Description and benefits.
  2. [Sponsorship Level 2]: Description and benefits.
  3. [Sponsorship Level 3]: Description and benefits.
  4. [Customized Sponsorship]: We are open to tailoring a sponsorship package that meets our specific objectives and aligns with the needs of [Conference Name].

Please provide us with detailed information about the available sponsorship packages, including the associated costs, benefits, and any additional opportunities for visibility or engagement.

We believe that partnering with [Conference Name] will not only enhance our brand’s visibility but also strengthen our connections within the [specific industry or field] community.

Thank you for considering our sponsorship proposal. We look forward to the possibility of collaborating with [Conference Name] and being part of this exciting event.

Sincerely,

[Your Name]

Request Letter for Stay of Security Guard

Sample Request Letter for Stay of Security Guard. If any organization offer or takes services to clients and a security guard is allocated the responsibility to be there till the work is completed or finalized, his accommodation till that time should be the responsibility of the client. For this purpose request letter is be forwarded to the client organization. Easy format is provided below.

Sample Request Letter for Stay of Security Guard

The Concerned Person,
ABC Organization.

Subject: Request Letter for Stay of Security Guard

Dear Mr. Stephen,

Hope to find you in a good state of health. We are writing to inform you that your organization is serving as working body with your team since many years and during this tenure this partnership has proved to be profitable for both the organizations. We have updated our HR policies and terms, and this is our moral and official duty to let our partner organizations know about them.

As per our new policy, we will allocate a security guard within the area of work. This is for the security of both the workers and clients. The guard will stay there unless the ongoing work will be completed. Therefore, we request you to kindly make sure the stay of Security Guard within the work premises.

We hope that this new update will be beneficial for us both. This is owing to latest and changing trends in market, and in order to cope up with the requirements of other clients as well. We wish to have a successful business with your team.

Thanking you in anticipation.

Sincerely,

Simon Jenny
Manager HR

000-000-000

Request Letter for Stay of Security Guard
Request Letter for Stay of Security Guard

Intimation Letter to Apply for New Vacancy

Sample Intimation Letter to Apply for New Vacancy. If any Government Employee wants to apply for a fresh vacancy in any sector he/she needs to provide intimation letter to the administration in order to apply against the fresh post through a proper channel. Easy format is provided below.

Intimation Letter to Apply for New Vacancy

The Administration,
Govt. ABC Sector.

Subject: Intimation Letter to Apply for New Vacancy

Respected Sir,

Please be informed that this letter serves to be an official intimation that I’m going to apply against the vacancy in Power Sector Case number: 00000, which is publicized and announced officially. As I find myself suitable candidate for this position and hold required qualification and experience, I’ll apply through a proper Government channel.

It is requested that kindly issue my No Objection Certificate as well, as I’ll be requiring one to attach with my application. The purpose of this intimation letter is to notify you about my step, while staying the employee of ABC sector so that it may not cause any hurdle later on. I’ll continue to keep up my service, if I’ll not be selected in case.

I hope that you will definitely have no objection upon this and kindly do provide me the necessary documents as soon as possible. I shall be obliged enough in this regard.

Thanking you in anticipation.

Sincerely,

Name:– ———–
Designation:————–
Contact:———————

Intimation Letter to Apply for New Vacancy
Intimation Letter to Apply for New Vacancy

Intimation letter format for Applying in Another Job

Respected Sir,

I am writing this letter to inform you that I am going to apply against a vacancy in private company which deals globally. I have gone thoroughly through the requirement of the job and find myself suitable for this precise position as it also inclined with my qualification. I will apply for the job through proper way. It is also my request to issue me no objection certificate so I can apply without any hurdle.
The main motive of this intimation letter is to inform you about my new career changing step. I am really motivated to apply and hope you issue me concerned documents as early as possible.

Yours Truly,


Sample of Intimation Letter regarding Applying for New Vacancy

The Administration

Govt. IT Sector

Subject: Intimation letter to apply for new vacancy

Respected Sir,

With all due respect, please be informed that this letter serves as an official intimation that I am going to apply against the vacancy in Defense Sector Case Number:  123456. I find myself and my experience suitable for the job. I will apply through proper government channel.

I request you to kindly issue my No Objection Certificate as I am required to attach it with my application. This intimation letter is to inform you about my step while staying the employee of IT sector so that there are no problems in the future. If I am not selected, I will continue to serve here.

I hope you understand and have no objection upon this. Please provide with me with the required documents as soon as possible. I will be grateful to you in this regard.

Thank you for your time and attention.

Sincerely,

Keith Ray

Senior Manager

IT Sector

Intimation Letter Sample

From,
John Doe
Senior Engineer
BESCOM
Bangalore

To,
Danny Joe
Director
BESCOM
Bangalore

Subject: Intimation Letter

Dear Sir,

I am writing this letter as an official intimation that I will be applying for a vacancy in the National Power Sector Institute (Case no: 392042), which was published recently. I find myself to be a suitable candidate as I have all the required qualifications and experience for this job. I will be applying for this post through an established government channel.

Hence, I kindly request you to issue a NO OBJECTION certificate as I will be required to attach one with my job application. In case I do not get selected for the aforementioned post, I will continue to work with your organisation. I do hope that I have clearly explained my intentions and hope I do not cause a hurdle in the upcoming days.

I sincerely hope you will have no objections regarding my decisions. If you are able to oblige and kindly provide my documents as soon as possible, I will be extremely grateful to you.

Thank you

Yours Sincerely
John Doe
Senior Engineer

Intimation Letter to apply for New Vacancy

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Employer’s Name],

I hope this letter finds you in good health and high spirits. I am writing to express my keen interest in the recently advertised vacancy for the [Job Title] position at [Company Name], as seen on [Where You Found the Job Posting, e.g., company website, job portal, newspaper, etc.]. I believe my qualifications and experience align perfectly with the requirements of the position, and I am excited to apply for this opportunity.

With a [X years]-year track record in the field of [Your Field], I have honed my skills in [mention key skills relevant to the job] and have achieved significant results in my previous roles at [Previous Company/Companies]. I am confident that my expertise in [specific skill/industry knowledge] makes me a strong fit for the [Job Title] position and a valuable addition to your team at [Company Name].

Here are some highlights of my qualifications:

  1. [Highlight relevant achievement or skill]
  2. [Highlight another relevant achievement or skill]
  3. [Highlight another relevant achievement or skill]

Enclosed with this letter is my resume, which provides a detailed overview of my professional background, qualifications, and achievements. I would welcome the opportunity to further discuss my candidacy with you in an interview.

Thank you for considering my application. I look forward to the possibility of joining your team at [Company Name] and contributing to your continued success. Please find my contact information above, and feel free to reach out to schedule an interview at your earliest convenience.

Sincerely,

[Your Name]


Intimation Letter to the Department for applying in Another Job

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]

[Department Name]
[Department Address]
[City, State, ZIP Code]

Dear [Department Name],

I hope this letter finds you well. I am writing to formally inform you of my intention to apply for a new job opportunity within the [Current Department/Division] or another department within [Company/Organization Name]. I believe that this change aligns with my career goals and would allow me to contribute my skills and expertise in a new and meaningful way.

Over the course of my tenure at [Company/Organization Name], I have had the privilege of working in the [Current Department/Division] and have gained valuable experience in areas such as [mention specific skills or responsibilities relevant to your current role]. While I have greatly enjoyed my time and contributions within this department, I believe that my skills and interests also align with the goals and needs of the [Target Department/Division].

I understand the internal application process and will adhere to all necessary procedures. I will submit my formal application through the appropriate channels and will ensure that all required documentation is complete.

Thank you for your attention to this matter. Please feel free to contact me at [Email Address] or [Phone Number] if you have any questions or require further information.

Sincerely,

[Your Name]


Sample Letter to Renew Business Contract

Sample format of Letter to Renew Business Contract.Government sector runs a number of departments under its supervision. The departments had to meet the requirements of their office and for that reason they announce tenders for different materials. The contractors after getting the tenders,wished to keep on working with the government and demands the renewal of business contract from them. Such letter is real help of such persons who wanted to have renewal of contracts.

Sample Letter to Renew Business Contract

To,
The Health Minister,
California, United States of America.

Subject: Request Letter to Renew Business Contract

Respected Sir,

How are you? I hope you will be fine at your place. I wish you the best of mental attire and eternal peace in your life. I am Mr. Jackson Tom and I had taken the contract of surgical instruments from your worthy self in the last year. I had fulfilled the demand of 5000 surgical pairs in the shortest duration of three months.

I am efficient, trustworthy and liable person and your staff had no complaint against me. This year, I had learnt that you are going to break the order of surgical instruments once again, so, I came direct to you for the purpose of renewal of business contract with your highness.

Kindly renew the contract of business with me and I assure you that you will not be able to see faults in my given materials. Kindly do consider my words and make a favourable action. I will be brimmed with gratification If you grant me the renewal of business. Thanking in anticipation.

Yours Truly,
Mr. Jackson Tom,
Nexus Steel Mills co.
26 July 2016

Sample Letter to Renew Business Contract
Sample Letter to Renew Business Contract

Sample Medical Grievance Letter from Patient

Sample format of Medical Grievance letter from patient. Hospitals are the places that are madly sought after when some sort of illness or sickness dawn upon the healthy person. These are also the most rush areas as well and being human as to err is human, doctors can make mistakes or can be less hospitable.Patients on the other hand do reserves the right of showing their grievance of any sort to the concerned doctor or hospital.

Sample Medical Grievance Letter from Patient

To,
The head of Cardio Vascular Department,
Ontario, Canada.

Subject: Letter of Medical Grievance from patient

Respected Sir,

With due concern, honour and respect, I would like to introduce myself. I am Mr. Tom David and a regular patient of your department. I am suffering from HBP from the last twenty years and from then. I came here for my routinely check-up.

I must say, your team of doctors are very good natured and humane in their spirits. I had no issue from them in my so far check-ups, but now the newly inducted staff had annoyed me and caused me at serious risk of heart. The whole staff is young, but ill-mannered and not professionally polished. They even do not have the care of how to attend the patient and how to tackle the instruments! I am telling you that if the same practice will continue in the future as well then you will lose a great deal of owe and respect from your patients and the reputation of the hospital will be at stake! Rest assured, you can
better understand. Kindly don’t mind my words but see between the lines. Thanking you in anticipation.

Regards,
Mr. Tom David
26 July 2016

Medical Grievance Letter from Patient
Medical Grievance Letter from Patient

Letter of Consent for new project

Sample Letter Format of Consent from Government for new project.Government always favour the productive work of private sector and give permissions to promote learning, health and recreational activities. Sectors whether private or government, can seek permissions for their new projects from the high authorities. Such letter format can be used by high authorities to show their consent in favour of the concerned sectors or individuals.

Letter of Consent for new project

To,
The Chairperson,
Nettle Trust Corporation,
Tokyo, Japan.

Subject: Letter of Consent from Government for new project

Respected Madam,

I hope you are fine at your place. May you be pleased with yourself forever in your future to come. I feel very delightful and you can say proud to see the quality of work you offered at your institution regarding education and health of the students. I had seen your work published in the papers as well that float good hearsay about your priorities regarding students’ lives.

You are quite self-sufficient lady and I am pleased to see your strength and self-esteem. For the first time, you came to me for getting permission of any sort. I am allotting you the land you desired for the setup of new project for education. The details that you shared with me about the education rather inclusive education is a great step towards the betterment of the society and the development of this country as a nation and united nation we are.

Keep yourself high and in future if you need any other help, I assure you I will be at your disposal. Much concern and loads of prayers for you.

Regards,

Mr. Cooper
Finance Minister.
26 July, 2016

Letter of Consent for new project
Letter of Consent for new project