Category Archives: Complaint Letter

Complaint Letter

Complaint Letter to Bank Manager Asking for a Refund for a Failed Transaction

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This pack contains three different easy formats of emails to the bank manager, complaining about failed bank charges and transactions. This is available for anyone who requires assistance. If further information is required, please do reach out to us via the comment box, or the email address that is provided.

Complaint Letter for Refund due to Failed Bank Transactions

To,

——————

Address: —————

—————————

Date: __________

From,

—————————— (Name)

Address: ——————-

———————————

Subject: ______ needs a refund

Hi _______ (bank manager),

My name is ________ and I would like to request a refund for my account due to many failed transactions. My account has been charged twice and the money is not showing up in my account. This issue has caused me much distress. I have already contacted customer service and they told me that it’s a problem with the bank. The bank, however, has not been very compliant in helping me, and I have had to reach out to you in order to get further assistance. 

Here are my account details:

Name: ________

Account Number: _________

Number of failed transactions: _________

I would like to request a refund of $800, which is the total amount of charges that have not shown up in my account, please. Failure to respond positively to my request will prove to be very disappointing to me as a long-time customer.

Warm Regards.

Signature: _________

Complaint Letter for a Refund Settlement

 To,

——————

Address: —————

—————————

Date: __________

From,

—————————— (Name)

Address: ——————-

———————————

Subject: Requesting a Refund Settlement

To the Bank Manager,

I am writing to inform you of the issues I have been experiencing with your card reader in the store. During the past 12 days that this has been installed, I have experienced an average of 3 failed transactions and 2 bounced mail notifications every day. At first, I was willing to wave it off, but this has been going on for too long and is getting a bit irritating.
Since my goal is to serve my customers better while simultaneously increasing profit, I would like my investment in your card reader to be refunded with immediate effect. If it is not possible to refund the whole cost, an amount equal to the total number of failed and bounced transactions would be generated as a referral commission for me that can be used for a different type of card reader in-store. This is the least your firm could offer without having to lose a potentially loyal customer.
I look forward to seeing my money back from this investment soon, so that I may resume my daily activities.

Thank You for your time and kind consideration. 

Signature: ________

Request for a Refund of Charges Incurred due to Failed Transactions

 To,

——————

Address: —————

—————————

Date: __________

From,

—————————— (Name)

Address: ——————-

———————————

Subject: Requesting a refund for false charges incurred

To whom it may concern,

I am writing to request a refund for my recurring transactions that have failed to process. My monthly fee is due in the next few days and I really want to prevent any further charges while we investigate the root of the failures.
I am happy to submit an attachment of my last year’s payment history with your bank for your review. I have also attached our banking records from September – November of this year, hoping that you will see that no payments have been made and no charges have occurred between December 2018 – January 2019 (our last successful transaction).
Thank you for reviewing my humble request, and I hope to hear from you soon.

Thank you.

Name: ________

Signature: _________

Complaint Letter

Sample Complaint Letter to Hotel Manager asking for Refund

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This package contains three different Easy formats of letters of complaint to the hotel manager, asking for a refund. The following offers help to anyone who needs them. For more information, please reach out to us via email or the comment box.

Complaint Letter Regarding Staff Misbehavior

To,
The Hotel Manager,
Address: ————

Date: __________

From,
—————————— (Name)
Address: ——————-
———————————

Subject: Requesting a Refund

Dear Mr._______, I understand that you are the manager at __________ Hotels, and am writing to you in order to file a complaint against some members of your hotel staff. It is my understanding that the staff is required to clean the rooms when we are away. Even so, I had hung the “please clean room” sign at the door and had requested the staff to clean the room in my absence, in person.
When confronting the staff about not cleaning, they responded very rudely and claimed that they had never received the request. This behavior continued for the duration of three days, before which I had decided to complain to the assistant manager, Ms.______. Ms.________ assured me that the behavior would not continue, but on the fourth day, I still had the same issues, regarding which she then stated that clean-up was not included in the stay package.
The overall experience has been atrocious, and I am requesting that you give me a refund for my deposit. This will not do.

Regards.

Complaint Letter Regarding Medical Negligence

To,
The __________ (Hotel Name) Hotel Manager
Address: ——————
——————————

Date: ______________

From,
Name: _____________
Address: ____________

Subject: Requesting a Refund due to Medical Malpractice

I am writing this letter as a complaint and a demand for a refund from the _________ Hotel. My family and I have been planning our vacations and chose The Addison as our choice hotel to stay in due to the great reviews on the websites.
However, all that came to an end when we encountered a serious case of medical malpractice occurring in the hotel. The hotel-appointed medic has been distributing expired medication. The doctor diagnosed my wife with food poisoning and prescribed her some antibiotics. Upon closer inspection, we found that they were expired. I have enclosed a picture of the expiration date within this application, and have also attached a purchase receipt.
I understand that the hotel may report by saying that it was a one-time-only thing, but due to the unrest, this situation has caused my family, to want to withdraw me from the accommodation. However, we require full compensation for our stay including the initial deposit that we had made upon booking.

Thank you.

Refund Letter due to Mismanagement of Hotel Package

To,
The Hotel Manager
Address: _________
_________________

Date: ____________

From,
Address: _________________________

Subject: Complaint about a Refund

Mr.  __________, I am writing this formal letter of complaint against the hotel management and staff. I had booked our hotel package in advance, and it was listed as a “full week vacation deal” via bookings me. I have, however, been denied access to the breakfast bar for the past three days. I was assured by the staff that they would sort it out with the management, but half of the time on our vacation has gone by with little to no response.
Now, I am not asking for a solution. I am asking for a refund of the deposit that I made. I have also attached the brochure which contains the travel details, and all the services which should have been included in the package but were not—I have highlighted them.
I expect an urgent response from you regarding this matter.

Thank you

Complaint Letter

Complaint Letter to the Airline for Canceled Flight

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This is a Sample Complaint Letter to Airline for Cancelled Flight. You can send this complaint letter to an airline company and ask them to cancel the flight that you have booked previously and now due to some emergency, you will not be able to make that flight.

Complaint Letter to the Airline for Canceled Flight

To

The HR Manager,

AirBlue Airlines,

Chandigarh, India

Subject: Complaint Letter to Airline for Canceled Flight

This request letter is in response to an AirBlue flight that was canceled at the last minute. I was on a business trip with many connecting flights when AirBlue Airlines canceled my flight in Chandigarh, leaving me stuck at Delhi International Airport. This is really unacceptable because I was on a work trip and arriving late is unprofessional. While I appreciate that delays are sometimes unavoidable, I believe that a customer should be notified of the cancellation well in advance of the scheduled departure time so that he or she may make alternate arrangements. I was trapped in the terminal for around an entire day since I had received no prior notice.

I hope you would examine your rules, and in the event of a flight cancellation, you should notify passengers far ahead of time so that they can also make alternative plans. I hope you report this to the appropriate authorities and ensure that this situation does not occur once more to me or anybody else, since it is tarnishing your airline’s excellent reputation.

Sincerely,

Ikram Irfan

Complaining Letter about Canceled Flight

To,

The HR Manager,

IndiGo Airlines,

Delhi, India

Subject: Complaint Letter to Airline for Canceled Flight

I’m writing to express my dissatisfaction with your IND22015 flight delay from Delhi to Mumbai. This isn’t the first time we’ve had to deal with a problem like this. Passengers purchase pricey tickets even though they have a vital job to complete or because they need to be at a specific location for a specific reason. But I presume you don’t think our commitments or tasks are significant.

I had a crucial meeting to attend that I was unable to do so due to your terrible service. This is not an appropriate manner in which to interact with your passengers. We are not compensated handsomely for such errors. If we pay a premium for your airline, we expect excellent service. The aircraft was delayed without warning because we had to wait for 4/8 hours at the airport. No one on the staff was willing to work with us. I’m sorry, but your quality has deteriorated. I will never fly with your company again. This was my most recent and most traumatic encounter. Thank you very much.

Sincerely,

Daniyal Irfan

Complaint Letter

Salary Deduction Complaint letter

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These are Sample Complaint Letter for Salary Deduction. You can send these sample complaint letter to accounts manager or any relevant person to ask about salary deduction. Necessary changes can be done.

Salary Deduction Complaint letter

To,

The Accounts Manager,

Imperial Pvt Ltd.

Dear Sir,

I am writing this letter to inform you about the unjust behavior that happened to me from HR. I am facing an issue from the past 2 months that there has been a reduction in my salary for absolutely no reason. Upon my question, I was given the reasoning that it is due to my un informed offs from office. It is a lie because I have never taken any offs without informing the office and that too which I have been given officially. My profile data is clear that I have not taken any un-authorized off from the past two months. I have complained about this issue to HR too but no action was taken off. I have been told that they will look into this matter after listening to me. My all tries are in vain. Therefore, I am writing this to you so this complaint can be considered. I request you to please look into this matter and deposit all the deductions to my account.

Yours Sincerely,

Name:———-

Designation:————

Department:—————–

Sample Complaint Letter for Salary Deduction

Respected HR,

With due respect, I am writing this letter to you regarding the deduction in my salary. I want to bring this topic in your kind attention that you have deducted salary from last month’s pay of two offs. As I am sure that I only took one un-authorized off last month so less amount should be deducted from my account. This is not justified as being an employee I have full right to question about wrong deduction from my salary This is not even come under the agreement I made with the company upon signing the contract. I have been told about all the deductions thoroughly.
I do not belong from a very well-established background that I can let it go. Every penny matters to me as I work hard to earn it. Please check and waived down it to one deduction. I am looking forward to hearing back from you soon. Thank you.

Yours Truly,

—————

Complaint Letter

Sample Complaint Letter Against Doctor

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Sample complaint letter against doctor who has not fulfilled his/her duty in best way.

Sample Complaint Letter Against Doctor

To,
The Hospital Management,

Subject: Complaint Letter

Respected Sir,

This letter is directed to higher Medical authorities. As you are well aware with the situation of corona virus spreading, doctors are not treating patients in right way. I know as this virus has spread in our country; patient rate has also driven higher. This does give a lot of burden on doctors’ shoulders.
Recently, I had to go to hospital to check on my cousin who is affected by corona virus. There is no obligation of rules by doctors. They don’t treat patients as their condition requires. I have seen doctors moving onto next patient without prescribing all the medications or evaluating the patient condition.
This was a very heart-breaking scenario for me to witness as I do realize that our doctors are front line warriors but it is important for them to give their attention and time to each patient and don’t rush to next patient. It is my request to you to please check on the government hospitals.

Best Wishes,

Name:———

How to Write an Effective Complaint Letter About a Doctor

Dear Sir,

I am writing this complaint letter against the doctors of XYZ hospital. I was fortunate enough to be recovered from corona virus but not from the hospital I am writing complaint against. I was admitted to
this hospital but I was shifted to another hospital because this hospital doesn’t take their patients serious and wait for their condition to be more severe and then start treating them. While I was admitted to the hospital, doctors never came on their assigned time to check and whenever they entered my room, they had to rush to another patient. My reports were showing no sign of progress and the treatment they were giving were also not satisfactory. I have seen so many deaths in the hospital that I lost all the hope of my recovery and I can say with the confidence that much were because of doctor’s negligence. I hope you take action on this complaint and strict your rules for Covid-19 affected
patients.

Warm Regards,

—————

Complaint Letter

Medical Negligence Complaint Letter about Staff Nurse

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This complaint letter is by girl about staff nurse who is very rude and does not cater the patients or perform her duties.

Medical Negligence Complaint Letter about Staff Nurse

To,
The Management,

National Hospital.

Dear Sir,

I am writing this complaint letter against one of your staff nurse in cardiac department. My mother is admitted in a ward and her behavior towards us is very rude. It doesn’t just include us but all patients in the ward. She is extremely annoyed all the time. If you ask her anything, she gets all irritated and never does your work or offer help. She doesn’t even pay attention to fulfilling her duty norms, she is always in seek that when doctor goes away so she can go out of the ward and come back when doctor’s timings are for checkup. We had to give our mother injection as prescribed by the doctor but staff nurse was nowhere to be found. I had to go to the brain department to find the nurse. It was such a bad experience.
We are shifting our mother to another hospital.

Feel free to contact me for more investigation.

Regards,

Name:—————

Complaint letter to doctor about their hospital staff which has shown you rude behavior.

Complaint Letter to Doctor about Staff

To,

The Doctor ,

Sir,

This letter is directed to Dr. George Ford, cardiac surgeon. I am Ms. Katie, sister of the patient 3486. We are treating our sister’s heart problem in your clinic. Your clinic is well renowned about its success and good work. That was the reason we considered your clinic for our sister’s heart surgery. Therefore, we have not been facing any problem with treatment or anything particularly about you but I want to complain about your clinic staff.
The head of the staff is a very lousy woman and she does not cater any problem with smile. She is a very aggressive woman with anger issues. I have seen her screaming in a corridor which is not a healthy thing for the patient as patients could have been easily heard her. I want to point this thing so the good name or reputation of your clinic does not go down. Please take strict action against your staff.

Waiting your feed back.

Regards,

——————

Complaint Letter

Complaint Letter against Doctor Sample

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This letter is by a girl who went to see a dermatologist and he misbehaved with her grandmother. Sample complaint letter against doctor who has not fulfilled his duty in best way.

Complaint Letter against Doctor Sample


To,
The Chairperson

Farooq Hospital.

Subject: Letter against doctor

Dear Sir,

I am writing this letter to bring this important issue into the notice of administration and management of this hospital. I want to file a complaint against a doctor that sits in the dermatologist section in 5-6 timing. His name is Mr. Leo John and his behavior towards patients is very unethical. I don’t think so he follows the certain rules or obligations to be a proper doctor. He does not have basic empathy. I went to him yesterday with my grandmother. As she is a very old woman late in her 80s so she accidentally hit the doctor, who was standing that time near her. She was standing up and in that nanosecond, doctor got so furious and verbally abused us. We left that place at that certain moment. I believe it’s important to bring this issue into administration notice so he gets warning letter and refrain from doing this again to any elderly patient.

Truly Yours,

————-

Complaint Letter to Hospital against Doctor

This letter is by a girl who went to see an orthopedics and he misbehaved with her sister.


To,
The Hospital Management,

Subject: Complaint Letter

Sir/Madam,

I am sending this letter to file a complaint against one of the doctor who sits in your hospital. He seems like a very good man but his attributes are not correct. He is an orthopedic. I had to take my sister for checkup. I saw him misbehaving with so many patients and my sister told me that while checkup he asked very inappropriate questions. I was so sadden by the news that I wanted to confront him but his duty timings were up when my sister told me. Therefore, reframing to create any scene in your hospital I am writing this letter with the hope that it will get noticed and this complaint will be taken seriously. I hope not to see that doctor again in the hospital as so many patients were talking ill about him.

You can contact me in case of require any further information.

Sincerely Yours,

—————-

Complaint Letter

Complaint Letter to Parents against Student

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Sample complaint letter about student behavior to parents by school. Its a intimation letter regarding student progress to parents and discuss the issue of their child and give suggestion accordingly.

Complaint Letter to Parents against Student

Not done Homework Properly

Respected Parents,

It is to inform you about Mr. Joseph of my class that his behavior in class is very childish.He is always indulge into non-serious activities and never pay attention in the class. As you know that it’s a start of the term so I give the homework on daily basis but every day he has a new excuse for not doing the homework. He always find new method to get away from punishment. I will request you to look in this matter and punish him by yourself so his neglectful behavior would be changed.

Warm Regards,

Class Teacher

Alma International


Misbehave with Classmates

Honorable Sir,

Maintaining the stature and reputation of school is not an easy thing. I know that how much diligence and commitment is required to be at the top. Therefore, there should be some punishments for the students who don’t abide by the rules of the school. It is to
inform you that Miss. Katherine of my class has a very troublesome attitude towards her classmates. I have tried several times to call her on such unpleasant attitude but she won’t listen. I hope that you will take action against her.

Best Regards,

———————-


Complaint regarding Poor Hygiene

Dear Parents,

I am writing this letter to inform you that I have a complaint against one of my student of the class. Mr. George is a very good student but his hygiene is very poor. As you know that to study in an environment where individual is surrounded by many other student requires certain morals. I am very well-concerned about his health, as he won’t take care of his hygiene it will soon affect his health. This kind of behavior is a sign of self- neglect. I want you to check his hygiene properly.

Best Regards,

Mehta Johnn

Class Teacher

Complaint regarding Poor Result in Every Subject

Mr. & Mrs. Romansh,

This institution is famous for its excellent results and quality of education it provides to the children. Any institution is well-known if they make the foundation of the child and construct a well-reputed, knowledgeable individual. So, students who are non-serious
about their studies definitely affects the institution reputation. Therefore, Miss. Hanna is not focusing on her subjects and learning in class. She is continuously giving bad tests in which she scores almost zero. I have complained about this matter in her diary but no
response from your side. I hope you will come school and discuss her result.

Thanks and regards,

Principal

Complaint regarding Disrespect to Teacher

I am writing this to inform you about the student of my class whose interest doesn’t align with the studies and always create environment in the class which results in the disrespecting of the teacher. I have called him out on his misconduct and his response was still very arrogant and non-serious. I have tried several times to make him realize and gave him a chance to be sorry but he won’t reform his behavior towards me.

Best regards,

Mr. Jackel
Principal

Complaint Letter, Letter

Letter to Municipal Chairman regarding Sewerage Issue 

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Sample letter to Municipal Chairman regarding poor sanitary conditions of the area. Letter to municipal chairman regarding Sewerage Issue. Cleanliness is half faith, as all Muslims believe. The reason behind this prophetic saying is that dirtiness causes diseases and is harmful for the survival. A complaint on grave accounts should be a compulsory act to LDA/municipal department. This format is free to use.

Letter to Municipal Chairman regarding Sewerage Issue

To,
The Manager,
LDA, sewerage Department,
Lahore, Islamic Republic of Pakistan.

Subject: Requesting LDA/Municipal Chairman  regarding sewerage issue in the area

Respected Sir,

Greetings! How are you sir? I hope you will be happy and satisfied in your life. I am Ms. Marina Khan, resident of Lahore city and currently living in Walton area. I am a thorough patriotic and had visited several foreign countries and their management. As we all know, monsoon has started in Pakistan, but it is like everlasting in my area. The rain fall had taken its bid from the last few days, but it is still present in my area in shape of puddles.

The puddles are deep and the water is not drained, still. Malaria is erupting like tornado. The people of my area are getting ill day by day especially the children and old. Gutters are also getting upright tunnels that adds the pungent smell to the water – dirty water. Please send some team with sucker machines so that my area could be drained properly. Dirty water gives rise to serious diseases like diarrhea, cholera, malaria and clean, but stagnant water erupt dengue virus. A serious notice should be taken regarding this issue.

The address and area are attached with this application. Kindly intimate me about the team’s arrival on my contact number 042-87245091. Thank you.

Yours Truly,
Ms. Marina Khan,
3 rd August, 2018.

Complaint Letter, General

Complaint Letter Against Doctor’s Negligence

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Complaint Letter Against Doctor’s Negligence. Doctors play an important role in taking care of ill people. They job is very crucial there single act of negligence may lead the severe health condition to people. This is a sample letter of complaint against doctor’s negligence.

Complaint Letter Against Doctor’s Negligence

To,
The Medical Board
Health and care Centre
765 y St 3
Melbourne, Australia

Date 30.6.2018

Subject: A Complaint Against Doctor’s Negligence

Respected Department Head!!

Human being made mistakes we all know, doctors are also human beings, and they also make mistakes whether you like it or not doctor’s mistakes are sometimes more dangerous or fraudulent than other people.
I am writing this letter to file formal complaint against your hospital doctor Miss Marie, a “Senior Gynecologist”. On date 31.12.2017 she did caesarian of my wife under the emergency conditions. Timings were almost midnight. My wife did regular visits as prescribe by her. She takes medicines and followed her all instructions during her three trimesters of pregnancy. She neglects “high blood pleasure” reading of my wife throughout the pregnancy period. She took it easy and misdiagnosed my wife symptoms with anxiety. Her unprofessional attitude results in stopped
growth of my infant during the pregnancy, leading towards the delivery at emergency bases through caesarian. Finally a child was premature. The life of my wife and child both were at high risk. She takes it for granted. What is this mean for?
Now premature child is at high risk of developing other health problems. My child is at incubator from last three months. Wife is suffering serious trauma. I want you to dismal the license of your doctor. Otherwise I will suit the medical services providing in your hospital. For this instance I will also contact media. And I will file an appeal in court against your services and Mr. Marie. Hopefully, you would take action against the doctor.

Yours Truly,
Mr. Mathew