Tag Archives: Letters

Sample Letter Format of Migration Announcement

Sample letter format of migration announcement. Leaving for good is a heart rendering moment for everyone, but this heavy decision is made for the betterment of family and for the excellent future ahead. Announcements for migrations are made to inform their dear and near ones for further communication and to avoid any confusion.

Sample Letter Format of Migration Announcement

To,
The Manager,
Elite Bandit Company,
Texas, United States of America.

Subject: Migration announcement letter

My dear colleagues and other staff members!

Good day! I hope you all will be fine and residing happily with your loved ones. I am putting this piece of paper on this bulletin board that envelops an information of my leaving this city for good. There are certain issues behind my migration to California. Few are listed below:
1. My daughter got an admission in her Doctoral program and she has no heart to miss on this opportunity.
2. My wife’s parents are residing in that state and it would be easy for us to move in their lodge and get ourselves free from the burden of rents and on- guard duties of the children.
3. I applied for the post of Manager in Accounts in the leading Law firm of California and luckily I got the job there. California has proven herself a blessing for both of us: me and my daughter!

Time spent with you and with Texas is exemplary and hard to be forgotten, but one should move in his life for a change and if the change is positive then it must be availed sooner. I will be approachable to all my loved ones on my contact number +23670-096- 24 and you can also delight me with your visits at Street no. 54 Oak Avenue, West California. Just make me a call and I will pick you from airport. Thank you for you love and care.

Best Regards,
Mr. Dwight Lane,
30 th September, 2017.

Migration Announcement Letter Format

Dear Staff Members

Greetings! I hope you all will be fine and residing happily with your loved ones. I am putting this paper on this bulletin board for a very grave reason. This is to proclaim that my family including my wife Ms. Annie, two daughters Anna Doe and Laura Doe will be drifting soon to Paris. It saddens us all that we would only have a little time to catch up as we will be leaving next month and had to do lot of packing. This big pronouncement of our family is directly in line with a post graduate opportunity of my daughter and that I could not let go for her future. Along with this, Annie and my other daughter also expressed their commitment to stay there for good where we think we can live more contentedly since my employer’s main office had moved there as well. I am taking offs from the office and will not come from tomorrow in order to get the work completed for moving to Paris.

As you collect this letter, we would like to thank you for the love and support you have showered on our family. While we may not see each other individually like before, we hope can still stay in touch in the coming years of our lives. We worth each and every one of you. Thanking you in anticipation.

Best Regards,
Name:———–
Date:___________

Sample Tender of Defense Letter

Sample Tender of defense letter. In order to expand the business on higher magnitude, getting full hands on tenders are important. Tender might face cancellation sometimes due to certain reasons on the part of the buyer after the tender purchase had been done, but it can be compensated legally and in such cases, defense letters are necessary to meet up such issues.

Sample Tender of Defense Letter

To,
The Manager,
Bloomer Fixit Paint Company,
California, United States of America.

Subject: Defense letter against tender of purchase

Respected Sir,

It is to certify in lieu with tender no. PGN # 456789-9 of medicines. The tender was entitled against reference number AK 3467. The said tender had been purchased on date October 6, 2017 at 5:00 pm from Mr. Jacob Joe, the prime holder of your company’s in charge. Full payment was made for the tender in words and figures on Pay Order of $90000-00. The packages were sealed and still are intact.

It is gruesome for me as I resign its purchase and feeling guilty in returning the tender to you. Without my knowledge and consent, my son had ordered another tender in medicinal nature for his company, but he used my name and money for this business deal. Being father, I had to save his and mine reputation. I am enclosing my non-conformity statement with this letter of defence. I assure you that your packages will be returned to you in good shape and for my surrender I held myself accustom of paying you compensation money worth $3000.00 and this was all I can do to overcome your grief and mine guilt as well.

As mentioned in the policy of contract my company representative Mr. Jones Sit will eyewitness the tender’s opening on October 20 th , 2017 for transparency for both of us. I will pursue other tender statements with you if my uneven financial circumstances will allow me to go for such ventures in future.Thanking for your consideration and time.

Yours Sincerely,
Mr. Ramp Seal David,
30 th September, 2017.

Sample  Defense Letter against Tender of Purchase

To,
The Manager,
Brighton Company,
India

Subject: Defense letter against tender of purchase

Respected Sir,

Greetings! With reference to LPR# 002345, I am succumbing herewith the purchased tender document appropriately filled in with necessary charges and sum for each of the programmed items both in figures and words. I am sorry for returning and culminating the tender after its purchase, but I had some other major commitments that came forth out of no bound and I could not figure out what to do so here I am also enclosing the nonconformity statement in respect of tender schedule items five thousands packs of raw petroleum and solid coloration packages of worth $50000-000 with defence for the deviation thereof. I have also attached the necessary credentials as well with this letter.

As preferred by you, I am enfolding two sets of tender documents fittingly signed and stamped on behalf of General Secretary in two distinct taped up packets and a Demand Draft in respect of Solemn Money for $ 400000. I am ready to pay the compensation money after you had accepted what was given to you by me in form of tender.

As mentioned in the policy of contract my company representative will eyewitness the tender opening on October 20 th , 2017 for transparency. I will pursue other tender statements with you if my uneven circumstances allow me to go for such ventures in future.Thanking You in anticipation

Yours Truly,
Josef Mehra,

Sample Letter of Legal Guardianship

Sample letter of legal guardianship. It is a common sight nowadays that parents are busy in their lives and taking least care for their children regarding their emotional and mental well beings give guardianship over their underage child to another single due to certain reasons. This is usually done in connection of a deliberate need or on crisis basis. Most commonly such documents are used when the parent of the respective child or children is out of the country or state on some sort of business, or a child puts into a custody of their relative or friend for that duration for his physical security.

Sample Letter of Legal Guardianship

TO WHOM IT MAY CONCERN

It is to inform the higher authoritybaby and everyone concerning us that we are leaving our home town for a month for a reason of business meeting. I, Mr. Austin and my wife Ms. Maria Austin are equal share holder of our private transport company and it is hence mandatory for both of us to attend the meeting regarding our business.

We will be touring to Singapore for this meeting from October 30 th till 20 th November, 2017 and we do care for our children. We are giving them I custody of our neighbours Mr. and Ms. Loughery Seth residing next to our bungalow. Their address is Street Palm Lane, East Avenue, and California. They can be contacted on +1444-0987- 3456 or in case of emergency we can be contacted on our number: +780—4578-123.

We are liable to take financial burden of our children: Ms. Lucy, Mr. Adam and Smith during our stay in Singapore. A cheque of worth $5000.00 has already handed over to our valued neighbours and more will be given in case of high demand of other finances. Copy of each document has been mailed to their schools, family doctors and is saved with us as well. Thank you.

Yours Sincerely,
Mr. Austin,
30 th September, 2017.

Easy Format of Letter for Legal Guardianship

TO WHOM IT MAY CONCERN

It is to inform everyone that from 1 st October, 2017 till 31 st October, 2017 Mr. John William and his wife Ms. Elizabeth William consent to give custody of their daughter, Adriana William to Mr. Sam Jamie and Ms. Liza Kimberly Harr. This guardianship letter will work as a legal and requisite document that will allow them to obtain medical treatment and to make any resolutions regarding the needs of the child for this said period.

Mr. John William and Ms. Elizabeth William will be in Middle East on business for the dates enumerated above. They will not be capable to provide medical conduct and see to the needs of their child during this time period. Trusting in good reliance on the guardians, we allow them guardianship so they may make any valid decisions regarding their child’ safety and care. The address of the hostel in which they will be staying is 79890 Parker Square, London, United Kingdom. The phone number that will be under their use is +44 208998 8340.

My childs medical doctor is Mr. Nell Luff at McCarty Lane Paediatrics in Rickson Square. Their phone number is 4740-286- 5246. Adriana’s dentist is Mr. Reba at Rebio Health Experts, and the phone number is 6740-286- 09890. A copy of this letter will be on file at both locations for evidence.

Yours Sincerely,
Mr. John William and Ms. Elizabeth,
30 th September,2017.

Sample Announcement Letter of New Policies for Employees

Sample announcement letter of new policies for employees. Policies are made by keeping in mind the happenings and its outcomes occurred in the offices or in its premises. These policies are there for safety and further orders to be followed by the employees in their own interest.

Sample Announcement Letter of new Policies for Employees

To,
The Employees,
Sugar Candy Bar Company,
Cape Town, South Africa.

Subject:  Announcement of new policies for company employees

Dear Employees,

We have established this company since 2000 and had done minor changes the set policies of this firm, but considering the need of time now, we are here to announce the following new policies and we hopefully expect healthy compliance from your side. Here are the final new words:

1. Due to high raise in red lines, the company decided to fix the time of employees from 9:15 to 9:30 am. This is done in favour of your own as three red lines mean on day full leave and we do not want this to be happen in future. Arrival time has minimize, but we need to complete the goals set for that day so we also decided to increase the time of departure from 5:00 to 5:15 pm.

2. We are mindful of the comment that our worthy employees drop in the complaint box. Based on the ranking of the comments regarding leave encashment per year, we decided to pay in gross income and not on net payroll. The formula is easy and it can be calculated by you as well; divide your pay on number of days and you will get the amount of encashment as per your income and scale.
We hope timely action and its pursue from your sides. Thank you for your support.

Best Regards,
Mr. President,
30 th September, 2017

Announcement Letter of New Policies for Employees

Dear Employees,

We are here to announce the following new policies and expect compliance from your side. Here are the final new words:

1- Due to skyrocketing candy feasting, Company will no longer provide infinite free candy bars to employees. A “credit system “can has been placed in the candy basket, and all are asked to pay 45 cents for each bar taken out of it. In the long run this will virtually certainly cost less than the larger-sized attires you would have been buying, had the chocolate intake persisted so high. Remember, this is the credit system, so pay up for good!

2- We care for our each staff member and decided that from now onwards, women will use the men’s rest room and men will use the women’s. The original arrangement was insufficient. We plan to build more stalls immediately in the women’s (formerly
mens) rest room. Please refer to the new signs to avoid any further confusion.

3. Due to four ill-fated incidents in the last week, Company is implementing a policy of no dogs on the jobsite for any reason forever, effective immediately.

4. As of this Friday, September, 29, employees’ timesheets must be completed and succumbed to Mr. John before you leave on Friday evening. This will give Mr. John a much better chance to complete the necessary paperwork before submitting the sheets
to the workforce service so our salary will come in on time every week. We hope timely action and it’s pursue from your sides. Thank you for your support.

Regards,
Mr. President,
30 th September, 2017

Sample Legal Letter for Payable Pending Bills

Sample legal letter for payable pending bills. Legal proceedings are vital in carrying out the financial matters in a crystal clear streamline and no body wishes to approach the court for settlements of the issue, but negative attitudes demands its application and compel the person to implement it on the guilty. This format can help out the individuals seeking for legal letter.

Sample Legal Letter for Payable Pending Bills

To,
Mr. Dickers Hawkins,
Coffee Beans Associate Company,
Austin, United States of America.

Subject: Legal letter for payable pending bills

Respected Sir,

It is to certify that Mr. Tom Hey had delivered pure and dry coffee beans in packages of 500 quantity on 30 th August, 2017 to above stated company in care of Mr. Dickers Hawkins, who is the legal owner of this company. According to the contact duly signed by both the parties, it is stated that the buyer will come up the desired and settled price of $700000.00 for the packages. In the treaty, it was also noted down that the consignee is liable to pay extra dollars in case the fixed amount is not handed over to him on time. The date of handing over the Demand Draft was 30 th September, 2017 and the aforestated amount is still in pending.

In the light of law, Mr. Dickers Hawkins is now by rule should pay the amount in ten days from this date, otherwise strict legal action will be carried out against you. We suggest your prompt compliance with this treaty so to avoid further summons of the court regarding this matter. With this letter, all the necessary documents are attached as solid evidence on the part of Mr. Tom Hey. We will approach you after ten days in connection to this matter of payable pending bills. We expect positive words and attitude from you now onwards.

Best Regards,
Mr. Martin David,
Legal Lawyer from Finance Court,
1 st October, 2017.

Special Announcement Offer Letter for Employees

Sample special announcement offer letter for employees. Special announcements are true feasts for everyone, but when it comes to employees from their respective it turned into gala spa! Special announcements can be of any nature, but it is encouraging and relaxing in its very nature. This format can be dealt with care
for the concerning souls.

Special Announcement Offer Letter for Employees

To,
The Sales Staff,
Lily Shoes Brand of Class,
California, United States of America.

Subject: Special announcement offer for employees

Dear Staff!

Good day! It is a matter of great pride and satisfaction for us to announce the target of sales’ department achievements this year. As per routine, we set goal of achieving ninety per cent this year, but to our pleasant surprise our dedicated team of sales department hauled hundred per cent target this year! Keeping in view the previous milestones achieved by you people, we had prepared a graphic presentation to show the increase or decrease in the sales output and this will other departments of this company a very crystal clear picture of the toil of sales department.

As an asset of ours, we recognize your unconditional efforts. You put your energy and hard work for us, so it is incumbent on ourselves to show our token of gratitude to you people. We decided to increase your payroll from $5000.00 to 5500.00 per month and in addition to it we offer seventy per cent special discount for our valued team and their whole family on shoes of all types ranging from comfit
sandals to moccasins to court heels. Enjoy your bonus and choose the best from stock for you or your loved ones in three days special discount offer. We congratulate you on the behalf of all other departments. Have a great one!
Best Regards,
Mr. Chairman,
1 st October, 2017.

Request for Provision of Financial Assistance

Request for Provision of Financial Assistance. Write this type of letter when you are requesting financial assistance from Govt Sector or private sector. Include relevant details, purpose for the financial assistance. Necessary changes can be done.

Request for Provision of Financial Assistance

Subject: Request for Provision of Financial Assistance/ Grant to the Employee Who Dies While Service

Dear Sir,

It is submitted that the applicant is widow of Mr.– — — — — — — — – Assistant director (Bs-17) LDA Who died on 26-7- 17 while in service. The LDA has granted financial assistance of one million as per previous notification of government of the Punjab finance department. It is further submitted that the said notification has been revised Vide no– — — — -dated- — — — — — whereby the competent Authority/Chief Minister, Punjab has been pleased to approve financial assistance package for families of civil servants is applicable w-e- f 22-2- 17. As per the said package the rate of financial assistance has been revised from 1.00 million to 2.50 million of basic pay scale 16 & 17 officers (copy of notification is attached).

As per clause 2 of the said notification the competent authority has further approved the following pension/salary. As per clause II of the said notification it is approved as under. Furthermore,the group insurance as prescribed in the Govt. Employees Welfare Fund Ordinance , 1969. It is therefore, respectfully submitted that the pension/salary along with group insurance etc may very kindly be granted in favor of the widow as per notification dtd————.

Sincerely Yours,
Rehana Jaffar
W/O Jaffar Nawaz
Deceased Assistant Director,
LDA, Lahore

Sample Letter of Recognition

This easy format of  recognition letter/appreciation letter for students. Necessary changes can be done according to need or activity.

Sample Letter of Recognition

Subject: Recognition Letter for Excellent Activity

Muhammad Ammar Haider, a student of Lahore Grammar School Johar Town, is a thoughtful individual who came up with a brilliant project for the blind kids enrolled at our institution.

Through his project, which he calls ‘Rang Bhardou’, Ammar makes the seemingly impossible task of explaining colors to blind kids quiet possible and in turn, makes them aware of the colorful reality of the world which they are a part of.

During the interactive sessions that he conducted with our 22 students, he divided them into three separate groups, handed them props ranging from mint leaves to wooden barks, and played sounds of chirping birds and rustling leaves on speakers — all in order to meaningfully employ the kids’ sensing ability.

Thus, in doing so, he allowed the kids to associate scents, ambient sounds, textures, emotions, and even numbers with a variety of colors. By the end of the session, the kids were not only able to extraordinarily relate to colors, but were also able to draw with crayons, guided by their textures produced on paper.

Ammar’s accomplishments are as remarkable as they sound, and are representative of a compelling effort for the integration of blind children. For all the work that he has done, we commend him. And for all the work that he dreams to pursue in future, we wish him luck!

Mrs Huma Khan
Head of Department
Zahra Institute

 

 

Sample Claim Letter for Health Insurance

Sample Claim Letter for Health Insurance of mother after her death. Seeing your loved ones dying is a matter of sheer pain, but it is customary with human race as we all have to die one day. This letter is for those who are interested in getting themselves out of the pain and get courage to see ahead of life by claiming health insurance from the insurance company.

Sample Claim Letter for Health Insurance

To,
The Livonia group of international Insurance,
Peace Street, Britain

Subject: Claim for health insurance of mother after her death

Respected Sir Carrick,

With due deference, it is to apprise you that lately Ms. Liza Tom had
expired. She was my mother and we knew that she had got plan of health insurance from this prestigious company. Her insurance reference number. is lpg120080. She had paid premium amount of $ 30000 and as per policy she is now liable to get double of this amount. All the necessary documents are attached with application together with the file you gave her at the time of policy. We will be highly grateful if you refund the claim at your earliest.
Thanking in eagerness.

Yours Truly,
Mr. Edward Saw,
1 st September, 2017.

Format 2:-

Sample claim letter for education insurance after father’s death. Keeping pace with this outer world demands determination and poised character. Character is built by education. Insurance companies knew this and the thinking elders got education insurance for their off springs. Such letter is feast for the yearning ones.

Sample Claim Letter for Education Insurance

To,
The Elite Insurance Company,
Mexico, United States of America.

Subject: Request letter of claim for education insurance after father’s death

Respected Sir,

It is a matter of utter pain to get the amount of father after his death! My father Mr. Arthur Mill had died few days back and he had taken education plan from this marvelous company. He wanted all of us to get higher education and for that reason he paid the insured sum for ten complete years. He paid $ 50000 and as per policy he had to get double of $50000. Kindly process this file as soon as possible as I had completed all the requisite formalities and signatures on important documentations. Thank you.

Yours Truly,
Ms. Jane Mill,
6 th September, 2017.

Letter for Dengue Spray from Higher Authorities

Letter for dengue spray from higher authorities. Decline in health is a grave matter and it should be tackle with care and in advance. Government is responsible for this big responsibility and for that reason they issue orders regarding seasonal diseases on alternate basis. Dengue spray is one such order which should be obliged. This letter format can ease out higher authorities from fuss of writing and typing.

Letter for Dengue Spray from Higher Authorities

To,
The Health Ministry,
Texas, United States of America.

Subject: Letter of Order of dengue spray in all educational department from higher authorities

Respected Sir,

Ciao! I am Mr. John Scott and spokesperson of higher authorities. You all had witnessed a change in our surroundings and especially
in the early mornings and the start of evenings! Yes! You are right! This change is scratching your arms and legs or other uncovered parts of body. The scratch is caused due to bites of mosquitoes! It can be dangerous female mosquito of malaria or even dengue, but we received positive news if dengue from other regions and we suspect it could be here in Texas as well. The situation is
alarming!
We do not wish to get our citizens victimized by its assault and we had ordered the media to launch a public awareness campaign regarding its killing and avoidance, but it is not enough! For precautionary measures it was decided to do spray in all the educational branches in order to save the young ones from
its attack! Schools and universities are glorified with flowers and grassy grounds and in stagnation water if found there. Dengue dwell and get its growth from clean water as we all know. Kindly make it possible to do pray in all water borne areas so dengue can be eradicated from its roots. After this spray, submit the post spray post to your in-charge on individual basis for further scrutiny. Thank you. With Regards,

Yours Truly,
Mr. John Scott,
6 th September, 2017