Application for Fee Refund Example

Sample format of Application for Fee Refund. Can be used as a sample of application for school, college, university fee refund. Easy templates to be used in order to write application to get your fee refunded. Mention the reasons clearly. Simple formats are given below. You can use it according to your need and free download.

Fee Refund Application for Students from School

The Principal,
Skans School System, Lahore.

Respected Madam,

It is stated that I am Sara Baksh, student of this institution since Class 5th to Class 8th. Recently, I have taken the exams of Eighth Standard and by scoring good marks I am promoted to Class Ninth. My father is a Government employee and due to his job nature we have to shift to other city. It is to inform that, without knowing about any notification about shifting I enrolled myself for Class Ninth.

My fee and annual funds for new class are paid. But unfortunately, due to shifting I cannot study further in this school. I want to you cancel my enrollment and refund my fee as it would be a great favor for me. I shall be thankful to you.

Yours Obediently,
Sara Baksh.
Roll number: 206-A.

Fee Refund Application for Students from School
Fee Refund Application for Students from School

Application for Fee Refund Example

Respected Sir,

With due respect and honor, it is stated that I am the enrolled student of this corresponding school. I have submitted my fee of next grade but due to some drastic turn of events, we have to move to another city. We are permanently residing to another city due to some financial issues. My father has already processed my admission in new school there. I am writing this application to make a request to cancel my enrollment and refund my fee which I have submitted for next grade. Please ask administration to do it as soon as possible. I shall be obliged.

Warm Regards,

Name:————-

Application for Fee Refund in University

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]

[University Name]
[University Address]
[City, State, ZIP Code]

Subject: Request for Fee Refund

Dear [University Name] Financial Aid Office,

I hope this letter finds you well. I am writing to formally request a refund of a portion of the fees I have paid to [University Name] for the [Academic Year/Semester] for the following reasons:

  1. Overpayment: After reviewing my financial records and the fee statement provided by the university, I have identified that I have made an overpayment towards my tuition and other fees for the [Academic Year/Semester]. The excess amount is due to [briefly explain why the overpayment occurred, such as a scholarship, financial aid disbursement, or an error in the billing process].
  2. Withdrawal from Courses: During the [Academic Year/Semester], I encountered unforeseen circumstances that forced me to withdraw from one or more courses. As a result, I believe that I am entitled to a refund of a portion of my tuition fees, as per the university’s policy on course withdrawals.
  3. Financial Hardship: Due to unexpected financial hardships [briefly describe the nature of the financial hardship, such as a job loss, medical expenses, or a family emergency], I am struggling to meet my financial obligations. Therefore, I kindly request a refund of a portion of my fees to alleviate my current financial burden.

To support my request, I have attached the following documents:

  1. Copies of my fee statements for the [Academic Year/Semester].
  2. Documentation of my overpayment, if applicable (e.g., scholarship award letters, financial aid disbursement notices).
  3. Documentation of course withdrawals, if applicable (e.g., withdrawal forms, emails or communications with professors or advisors).
  4. Documentation of my financial hardship (e.g., medical bills, termination notice from my employer, or any relevant financial records).

I kindly request that the university review my case as soon as possible and process the refund accordingly. If there is any additional information required from my end or if there are any specific forms that need to be completed, please do not hesitate to inform me.

Please feel free to contact me at [Your Email Address] or [Your Phone Number] if you have any questions or require further information.

Thank you for your time and consideration. I look forward to a favorable resolution to this matter.

Sincerely,

[Your Name]

Online Fee Refund Application

[Your Full Name]
[Your Student ID Number]
[Your Email Address]
[Today’s Date]

To: [University Name] Financial Aid Office

Subject: Online Fee Refund Application for [Academic Year/Semester]

Dear [University Name] Financial Aid Office,

I hope this message finds you well. I am writing to formally request a refund of fees I have paid for the [Academic Year/Semester] due to the following reasons:

  1. Overpayment: I have identified that I have made an overpayment towards my tuition and other fees for the [Academic Year/Semester]. The excess amount is due to [briefly explain why the overpayment occurred, such as a scholarship, financial aid disbursement, or an error in the billing process].
  2. Course Withdrawals: During the [Academic Year/Semester], I had to withdraw from one or more courses because of unforeseen circumstances. As a result, I believe that I am entitled to a refund of a portion of my tuition fees, as per the university’s policy on course withdrawals.
  3. Financial Hardship: I am currently facing financial hardship due to [briefly describe the nature of the financial hardship, such as a job loss, medical expenses, or a family emergency]. This hardship has made it challenging for me to meet my financial obligations, and I am requesting a refund of a portion of my fees to alleviate my financial burden.

To support my request, I am prepared to provide the necessary documentation as required by the university, including copies of my fee statements, documentation of overpayment, documentation of course withdrawals, and proof of my financial hardship.

I understand that the university has established policies and procedures regarding fee refunds, and I am committed to adhering to them to expedite this process. Please guide me on how to proceed with the online fee refund application, including any specific forms or documents that need to be uploaded.

If there are any questions or additional information required from my end, please do not hesitate to contact me via my email address ([Your Email Address]) or phone number ([Your Phone Number]).

I appreciate your prompt attention to this matter and look forward to a favorable resolution. Thank you for your assistance.

Sincerely,

[Your Full Name]
[Your Student ID Number]

Email to the Admission Department for a Fee Refund

To: The Admissions Department.

Mumbai Accounting School.

Subject: Fee Refund Email By The Student

Respected Sir,

I am Rahul Sharma, I got admitted to your institution for studying CA. I admitted myself for the initial level and paid the fee in full. I had plans for studying here in your institution but life had other plans. After the recent death of my father, I need to shift back to my hometown to stay with my sisters and mother. I can no longer stay in this city and continue my studies here. I wished that I could study at your institute but I now need to get admission to another institution in my hometown so that I can continue studying while being with my family as that is very important. With the financial and emotional crisis that we’re going through, I would request you to kindly refund my complete fee so that I can use it to start my education in another institution and also use the rest for my financial concerns. Please refund my complete fee. I am waiting for your response. I will be grateful.

Rahul Sharma.

Sample Email to Admission Department for a Fee Refund

To: The Admissions Department.

Law School New Delhi.

Subject: Fee Refund Email by the Student

Respected Sir,

I am Vijay Kumar, I recently got admission to your institute as it was the best option in India and I would have loved to study here. I had paid my fee as well for the program as I had not received any response from The University Of London that I had dreamt of studying from as another option. But now that I have received my confirmation letter after a month and would be going there to study. I would request you to kindly refund the fee that I paid in full so that it will be useful for me as I have not attended the course here. It would be a kind gesture to refund the fee completely as soon as possible. I will be grateful. Thanks.

Vijay Kumar.

Application Letter for Fee Refund from College

The Principal,
Stars College, Lahore.

Subject: Application for fee refund

Sir,
With due respect it is stated that I took admission in your college as a regular candidate in FSC Part One. I submitted my admission forms in other institutions as well. Luckily I got admission in a Government College on scholarship basis, where I do not have to pay any fee or funds. I am a poor student and cannot afford my fee.
I want to request you that kindly cancel my enrollment and refund my fee which I submitted to the college administration on 6th June, 2014. I shall be highly obliged to you.

Yours Obediently,
Nadeem Murtaza.

Sample Application for Fee Refund from University

The Dean,
Computer Science Department.
University of Central Punjab, Lahore.

Subject: Application for fee refund

Respected Sir,

With due respect, it is stated that I am Huda Ali, student of Bs. (Hons.) Computer Science Semester 2. I recently cleared by second semester with a good GPA and enrolled myself for third semester. Promptly, due to some reasons I have to freeze my semester as I am going to visit US.

I want to request you that kindly refund my fee of third semester; I will submit it again whenever I will continue university after the gap. I shall be obliged if you consider my request,

Thanking You I Remain.

Yours Obediently,
Huda Ali.

Sample Application for Fee Refund from University
Sample Application for Fee Refund from University

This  easy format of fee refund from coaching center can be used by any person/student who wished to go for the refund of the fee from the coaching center they joined for study.

Sample Application  for Fee Refund  from Coaching Center

To,
The Principal,
Alienated brand Coaching Academy
Mumbai, India

Subject: Request for fee refund from Coaching Center

Respected Sir,

I am student of BCS and took admission in your prestigious academy
fifteen days before. I decided to study there, but due to father’s posting orders we immediately had to leave the city within ten days as per rules of Army of India. I want to get my fee back that is fifty thousand within these ten days and I will be obliged if my request is catered in time and as soon as possible. Thanking in anticipation.

Yours Truly,
Mr. Adit Chopra
2nd august, 2017

Application for Fee Refund

To,
Accounts Officer,
The New College,
Jakarta, Indonesia.

Subject: Application for fee refund

Respected Sir,

It is stated that I want a fee refund as per the admission policy since I do not want to continue studying at your college. The admission application was processed on the condition that if a student wished to change their desired subject or did not wish to continue with the college they will be granted a full or partial fee refund depending on the time of their application.

I have not found the college as I desired and I have been granted admission in another one of my liking. Since I am applying after one week of classes has lapsed I am eligible for a refund on partial basis. I request you to process my request and refund the fee I submitted by half since I need the money to fulfill my due in the other college as well.

Yours Truly,

Mr. Ahmed Mustafa
25th August, 2017.

Sample letter format of requesting refund of security fee from the College

This format is for those colleges who wish to get their
Security fee back on the behalf of their students.

To,
The Dean,
Cambridge Board system,
Buffalo, United Kingdom.

Subject: Requesting refund of security fee from the college

Respected Sir,

It is to state with due courtesy and much humility that I am Mr. Jones Rick, the Head of Allied College for Girls. The reason of my stating this statement is that as per policy I had deposited the lump sum of $50,000 in your treasury after signing the refund of the security fee. It was further stated in the treaty that the refund would be given to me after the completion of two year degree program. Now the time had come to refund the security fee of my students. I would appreciate the timely refund to my account number 876543. Thank you.

Yours Truly,

Mr. Jones Rick,
12th July, 2019.

Sample Letter format of Requesting Refund of Admission fee by the Parents

This format is for those parents who intend to get back the
deposited admission fee of their children.

To,
The Principal,
Plum school system,
Buffalo, United Kingdom

Respected Sir,

It is to state with much care and concern that I am Ms. Elizabeth Rose. I am a single parent and my only child Mr. Dan John is recently admitted in this prestigious school. I want him to study here, but fate has its own plans and unfortunately my office had been shifted to other city so my child will travel with me so kindly refund me the admission fee that I had deposited the previous week on same day. I would really be thankful to you for this concern.

Yours Truly,
Ms. Elizabeth Rose,
12th July, 2019.

Sample Letter of Requesting to Return the Caution Money from the College

This format is for those who want to get the caution money from the department of the same university/college.

To,
The Dean,
Churn Deal College system,
Buffalo, United Kingdom.

Subject: Requesting to return the caution money from the college

Respected Sir,

With due respect and honor, it is to state that I am Mr. Jersey Jerome and a new comer in this large yet reputable college. As I was new so I didn’t know where to apply that is why I had applied in the two departments at the same time and deposited the caution money in both the department, but now I like the other department and want to pursue my academic career from there. I request you to kindly refund me the caution money as soon as possible and let me know on my cell number +987-7654-987. Thank you.

Yours Truly,
Mr. Jersey Jerome,
12th July, 2019.

20 thoughts on “Application for Fee Refund Example”

  1. I am deepak kuma yadav from kotputli. I reading in shri balagi college of pharmaci benad road jaipur in rajasthan. I cancel my addmission and return my fees in college.

    1. The Concerned Person,
      It is stated with deep reverence and regard that I took admission in this prestigious institution on (date). Sir, unfortunately because of some circumstances I am not able to continue here and I am getting shifted to another city. I request you to please cancel my admission and return my fee back as I have collected the money by taking loan to one of my friends. Sir, kindly accept my plea I shall be highly obliged to you for this.
      Thanking you.
      Yours Obediently,
      Name and Contact

  2. I am deepak kumar yadav from kotputli. I reading in shri balagi college of pharmaci benad road jaipur in rajasthan. I cancel my addmission and return my fees in college.

    1. The Concerned Person,
      It is stated with deep reverence and regard that I took admission in this prestigious institution on (date). Sir, unfortunately because of some circumstances I am not able to continue here and I am getting shifted to another city. I request you to please cancel my admission and return my fee back as I have collected the money by taking loan to one of my friends. Sir, kindly accept my plea I shall be highly obliged to you for this.
      Thanking you.
      Yours Obediently,
      Name and Contact

  3. I am an American and I bought a one-way ticket to the Philippines I needed to way.. I would like to have a refund so later on I buy it two way..thank ..roberto medina.

    1. The Concerned Person,
      It is stated that I bought one-way ticket to the Philippines and returned it later because I needed a two-way ticket. It is requested that kindly refund the money so that I may buy another replacement of it. I shall remain obliged.
      Thanking You.
      Sincerely,
      Name and Contact.

  4. Hi.my name is akash.i am first year student.i have pay extra fees in college.i want refunt my fees.so how to write application for institute.

  5. I am vijay patidar from mp i have pay fees to college and i cancelled admission in that college because i got government college without fees so how to write application for this purpose

  6. I am vijay patidar from mp i have pay fees to college and i cancelled admission in that college because i got government college without fees so how to write application for this purpose please sir i support you all time

    1. The Principal,
      ABC College.

      Respected Sir,
      With due reverence, this is to inform you that I submitted college fee in ABC program in this prestigious institution but unfortunately I did not join in. I got admission in a govt. college without any fee and my parents preferred that, as we’re not able to afford. It is requested that kindly refund my fee. I shall be immensely obliged for this.

      Sincerely,
      Name
      Contact

  7. Sir my brother has paid fees for imu registration for dns course but he was not able to do dis course,so I want my refund.pls help me to write a application.

    1. Use the above given format and write the statement that:
      ‘I applied for dns course and paid fee for imu registration. Now, I suddenly get to know that I got employment somewhere and I was in need of it since long. Due to this, I am unable to join course now. Kindly I request you to refund my fee’.

  8. Sir I want to write an application to the Coching center for return my fee because I can not understand the class lecture then how can I write

    1. The Concerned Person,

      It is stated with due reverence that I got myself registered in the abc course for the tenure of xyz time. Unfortunately, I think that I am unable to understand and cope with the requirements of this class. I humbly request you to refund my fee. I shall remain indebted.

      Sincerely,
      Name and contact

  9. Sir I want write application to the college for experience certificate. I was 7month job in the college.

  10. I wan to get back my security deposit 8k, I was late for 5 days to submit my whitdraw, as in the term and condition they needed one full term to refund. I didn’t have a copy of the term of condition on the admission form.

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